Nestled in lush towering woodlands along the banks of the gentle Pipers River a white picket gate bids a friendly welcome. Bay of Fires Winery is home to our premium range of cool climate wines. The picturesque cellar door is available for wedding ceremonies and cocktail-style receptions, as well as special events, photo shoots and launches. A paved patio area is available at the cellar door as well as a grass area should you wish to hire a marquee for your special occasion. Bay of Fires Winery is available for weddings: Monday - Sunday 10.00am - 11.30pm (all guests must vacate the property no later than 11.30pm) 2
Venue Hire Ceremony Only: External grounds usage: $500 - available for hire 10am - 4pm, Monday - Sunday Ceremony & Cocktail Reception: Venue Hire: $1000 - availability will depend on winery commitments You are welcome to arrange your own catering or see our package pricing. A Bay of Fires Winery staff member must be present at all times for all events on site. Inclement Weather - Unfortunately no undercover area is available if the weather is inclement. Therefore it is the responsibility of the client to arrange a marquee if required. This is included in our packages. Public Holidays - Bay of Fires Winery is closed on Christmas Day, New Years Day and Good Friday. Events on public holidays may incur a surcharge. Venue Capacity Terms & Conditions: A venue map outlining the hired area will be provided together with a copy of the Event Schedule which details the full Terms & Conditions. Maximum number attending any event at Bay of Fires Winery is 120 people. Capacity for each area: Cellar Door 50 Patio area 60 Grass area 120 3
Wedding Packages The following is included in the quoted price for a Bay of Fires Cellar Door wedding package: Venue hire of the cellar door exclusively from 3pm (Oct-Feb) or entire day (Mar-Sep). Other arrangements may be possible, please ask for information if desired Ceremony and reception location on cellar door grounds (please note due to sensitive nature of vineyards and winery, some access to this area is unavailable) Photos within the grounds, excluding the winery. Access to two blocks of vines for photos is permitted - prior permsision from cellar door staff required Professional Hoecker style marquee matched to your function size and erected on grass area adjacent to cellar door Cocktail-style fingerfood or canapés served to your group for a period of 2 hours of your choosing. (Option to extend timing or different menu arrangements available by quote) Beverage package for 3 hours, including A by Arras, Bay of Fires sparkling and table wines, Tasmanian beer and soft drink. Included in this beverage package is the option to have sparkling only served from the outdoor garden bar for the first hour on arrival. Premium upgrade to House of Arras Grand Vintage available at an extra $18pp Chair hire for your group numbers Tables and tablecloths for half of the expected number of guests set up in the structure, with the other half of the space set up for cocktailstyle mingling. Please see your event planner for decoration ideas Structure lit with fairy-lights and decorative lamps. Your choice of clear ceiling (for view of stars) or covered (helpful during hot summer days). Option for satin lining also available upon request Cost Persons attending Price 0-40 by quote only 41-60 $218pp 61-80 $210pp 81-100 $195pp 101-120 by quote only We have a strict liquor licence which we enforce to Responsible Service of Alcohol standards. This also means that we cannot allow any BYO onto our property at any time. We also require those booking an event with Bay of Fires Cellar Door to consider transport options post event 4
Equipment Venue hire inclusions: Photos within the grounds, excluding the winery. Access to two blocks of vines for photos is permitted - prior permission from Cellar Door staff is required Access to power (extension cords and all electrical equipment to be provided by client) A staff member to assist on the day Additional equipment: Any additional equipment will be arranged by the client (prior approval from cellar door staff is required). Event Times Beverage service for all events is limited due to licensing restrictions, please consult your cellar door contact for specific details. A maximum of 30 minutes is permitted between the conclusion of the ceremony and commencement of the beverage service. When drinks are arranged to follow directly after the ceremony, a maximum 1 hour drinks service is permitted without food. We recommend the following times for combined ceremonies & cocktail-style receptions: 11am Ceremony 12pm - 4pm Cocktail Reception 2pm 3pm - 7pm Ceremony Cocktail Reception 4pm 5pm - 9pm Ceremony Cocktail Reception Maximum venue hire duration 6 hours. All guests must vacate the premises by 11.30pm. 5
Beverages Sparkling: Bay of Fires Tasmanian Cuvée Brut Bay of Fires Tasmanian Cuvée Rosé Table wines: Bay of Fires Riesling Bay of Fires Sauvignon Blanc Bay of Fires Pinot Gris Bay of Fires Chardonnay Bay of Fires Pinot Noir Eddystone Point Riesling Eddystone Point Pinot Gris Eddystone Point Pinot Noir COST: Wines are changed on consumption at Cellar Door price Staff costs apply - further details to be provided by cellar door staff Bay of Fires reserves the right of exclusivity to provide all wine beverages for all events on site. Spirits are not permitted on site at any time. Whilst we endevour to provide all wines listed in this package, occasionally there are availablity issues. In this instance you will be notified of a premium alternative which will be provided. Total payment for all beverages on consumption is required at the end of the event. 6
Catering A licensed caterer must be used for all on-site catering. Our staff can provide details of preferred catering companies however this is a recommendation only based on businesses familiar with our kitchen and facilities on site. Should you wish to source another catering company which has not worked on site, they will need to provide details of their insurance certificate, complete a contract for works and be fully inducted prior to working on site. All events where drinks are served for one or more hours must be accompanied by catering. 7
Contact Bay of Fires Winery 40 Baxters Road Pipers River 7252 telephone 03 6382 7622 facsimile 03 6382 7225 cellardoor@bayoffireswines.com.au www.bayoffireswines.com.au 8