1 The Gurdaspur Co-op. Sugar Mills Ltd., Gurdaspur Short Term e-tender Notice e-tenders are invited for sale of 44000 Quintals molasses "as is where is basis". Tender can be submitted upto 20.08.2018 at 5:00 PM and will be opened on 21.08.2018 at 01:00 PM. DNIT, Terms & Conditions and Molasses Sales Policy can be downloaded from website: www.eproc.punjab.gov.in and www.gurdaspursugar.com. The undersigned reserve the right to accept, reject or postponed any or all tenders, without assigning any reason. Corrigendum, Amendments if any, will be issued on website only. General Manager
2 TENDER DOCUMENTS FOR THE SALE OF MOLASSES Online e-tenders are invited from nominal members of the mills for the sale of 44,000 (Forty Four Thousand Only) quintals of molasses from the Gurdaspur Cooperative Sugar Mills on "AS IS WHERE IS BASIS". Quantity can be increased or decreased by the mills as per stock available, with the permission of the General Manager. Gurdaspur Coop. Sugar Mills Ltd. For participating in the above e-tendering process, the bidders shall have to get themselves registered with www.eproc.punjab.gov.in and get user ID, Password. Class-3 Digital Signature is mandatory to participate in the e-tendering process. For any clarification / difficulty regarding e-tendering process, please contact us on 01875-220204/ 9417484105/ 8427077444. Following are the Terms and conditions:- 1. Each bidder would be required to deposit Rs. 50/- per quintal of molasses bid as Earnest Money along with the tender. The tender will have to deposit earnest money which is to be paid through e-mode online (NEFT/RTGS, Net Banking, OTC, IPG). Other mode of payment DD/Manual will not be considered. For RTGS our HDFC Bank Gurdaspur Account No. 02652320000650 IFS Code HDFC0000265. 2. The tenders should be submitted in single bid system containing Earnest Money, tender form fee, processing fee & offering rate, duly indicating on the Online Bid. 3. Earnest Money will be treated as security money and shall be adjusted against the last consignment. No interest will be paid by the mills on the amount of Earnest Money/Security deposit. The same shall be liable to be forfeited in case of failure of the successful bidder to perform the contract. 4. Minimum quantity for participation in e-tender should be 33000 Quintals. Tender for a quantity less than 33000 Quintals will not be accepted. 5. The bidder may get the details in respect of the quality of molasses from the mills in advance. No controversy would be entertained regarding quality after the tender has been submitted. 6. Tenderer will deposit atleast 50% of the total amount within 25 days and 100% payment within 32 days from the sale letter or earlier if lifted before 32 days. Extension beyond 32 days i.e. 28 days with penalty @ Rs.5.00 per quintal per week shall be entertained subject to the deposit of total sale proceeds. 7. The bidder are required to quote the rates of molasses excluding the taxes. Excise Duty and other taxes would be payable by the bidder as per rules. The purchaser shall borne all transportation cost & other incidental charges. 8. The sale of molasses would be effected subject to the orders issued by the Central/State Government from time to time. 9. Utilization of molasses and all such transactions in this regard would be subject to the Acts and Rules issued by the Department of Excise & Taxation, Punjab and also would be governed by the provisions of the East Punjab Molasses Control Act 1948 as amended from time to time. 10. It will be purchaser's responsibility to get permission from the Excise & Taxation Department for lifting of molasses. 11. If any dispute in relation to this tender or the contract for the sale of molasses arises, such a dispute is to be referred for Arbitration under Punjab State Coop. Societies Act., 1961.
3 12. Lifting will be allowed in 32 days plus 28 days penalty @ Rs 5.00 per qtl. per week. But lifting will be allowed on working days only. No extension will be allowed beyond 60 days (32+28 days) Un-lifted quantity will be retendered /sold at the risk & cost of bidder at the earliest but not later than two months. 13. The Committee reserves the right to accept or reject one or all tenders without assigning any reason. 14. The defaulter parties who have not lifted the purchased quantity of molasses from earlier sales will not be entertained. 15. If highest bidder does not bid for entire quantity of tender the sale committee may offer him to increase the quantity on deposit of additional EMD on the same day and the negotiation will beheld with highest bidder if required. 16. Remaining term & conditions are also applicable on the tenders as per Molasses policies of the mills, which is displayed in the website of the mills. 17. If the date of opening the tender happen to be holiday the tender will be open in the next working day at the same time. 18. If any dispute arises between tenderer and mill, such a dispute is to be referred for arbitration under Punjab State Coop. Act. 1961. 19. Corrigendum / Addendum /Corrections, if any will be published on the website. General Manager
4 Draft Molasses Sale Policy. 1) At present, molasses is being sold by the Finance Committee of the Sugarfed, which consists of following:- i) Chairman, Sugarfed, Punjab. ii) Registrar, Cooperative Societies, Punjab or his nominee. iii) Managing Director, Sugarfed, Punjab. iv) Two elected Directors of BODs, Sugarfed, Punjab. 2) Now sale of molasses will be done at mills level consisting of the following members:- a) General Manager. b) Elected Director nominated by BOD of Mills by rotation for one year. c) Chief Accounts Officer. d) Chief chemist. e) Sugar Sale Incharge. Presence of at least three members of the committee will be essential for conducting sale of molasses. However presence of Elected Director and General Manager will be must and General Manager will ensure compliance of Molasses Sale Policy in letter and spirit. Sugar Mills where elected BOD is not in place, a nominee of Managing Director, Sugarfed Punjab not below the rank of General Manager will be member of Molasses Sale Committee. 3) All traders will be eligible to participate in tenders provided they become nominal members of the concerned sugar mills in accordance with clause No.7 (vii) and 8(c) of Bye-laws of sugar mills. The defaulter traders who have not lifted the purchased quantity of molasses from earlier sales will not be entertained unless loss has been paid by them or recovered from them. 4) Molasses Sale Committee will carry out following functions:- a) Decide the quantity of molasses to be sold in tender, keeping in view financial requirements of the mills, market trends, future forecast, carrying cost of molasses and interest on working capital etc. b) Decide the frequency of tendering, keeping in view the molasses stocks/demand/storage capacity in the mill for molasses. Entire molasses stock of a crushing season should be sold before the start of next crushing season.
5 c) Molasses shall be sold on 'as is where is' basis and tenderer is free to inspect the quality of molasses. No controversy regarding quality of molasses shall be raised later on. d) Sale letter will be issued within 24 hours of finalization of tender. 5) As per existing terms & conditions, each tenderer is required to deposit Rs.25/- per quintal of molasses as Earnest Money alongwith the tender, which is enhanced to Rs.50/- per quintal. 6) Tenderer will deposit atleast 50% of the total amount within 25 days and 100% payment within 32 days from the sale letter or earlier if lifted before 32 days. Extension beyond 32 days i.e. 28 days with penalty @ Rs.5.00 per quintal per week shall be entertained subject to the deposit of total sale proceeds. 7) In the existing system, Finance Committee of Sugarfed has authorized Managing Director, Sugarfed, Punjab to sell molasses at the last rates finalized by the Committee, to Government Bodies/Cooperative Department such as Milkfed, Markfed/ PSU/Corporations and Boards etc. on receipt of their request. In the revised policy, similar authority will be exercised by the concerned General Managers of the mills on authorization by the Board of Directors/Supervisory/Administrative Committee of the concerned mill. 8) Lifting will be allowed in 32 days plus 28 days with penalty @ Rs.5.00 per qtl. per week. But lifting will be allowed on working days only. No extension will be allowed beyond 60 days (32+28 days). Un-lifted quantity will be retendered/sold at the risk & cost of bidder at the earliest but not later than two months. 9) E-tendering system/ E-auction will continue to be followed for sale of molasses and minimum three members of the committee should have authorization of opening of e-tender. 10) Loading of molasses in Tankers will be the responsibility of mills. Arrangement of transportation shall be made by the purchaser. Hence transportation and all other charges upto destination will be borne by the purchasers.
6 11) If highest bidder does not bid for entire quantity of tender, the sale committee may offer him to increase the quantity on deposit of additional EMD on the same day. 12) In case of rejection of highest bid by sale committee, retender will be done expeditiously keeping in view the market conditions. 13) Earnest money deposit shall be adjusted in the last consignment and no interest will be paid on this amount. 14) The tenderers are required to quote the rates of molasses excluding the taxes. Excise Duty and other taxes would be payable by the tenderers as per rules. The purchaser shall incur all transport costs and incidental charges. 15) Utilization of molasses and all such transactions in this regard would be subject to the Acts and Rules issued by the Department of Excise & Taxation, Punjab and also would be governed by the provisions of the East Punjab Molasses Control Act, 1948 as amended from time to time and all provisions of other laws in force. 16) It will be purchaser s responsibility to get permission from the Excise & Taxation Department for lifting of molasses. No extension/delay on this account shall be considered by the mill. 17) The Committee reserves the right to accept or reject one or all tenders without assigning any reason. 18) If any dispute arises between tenderer and mill, such a dispute is to be referred for arbitration under Punjab State Coop. Act. 1961.