TENDER FOR SUPPLY OF TEA / COFFEE VENDING MACHINE WITH FRESH MILK & FRESH COFFEE BEANS ALONG WITH SUGAR & TEA BAGS AT 21, NETAJI SUBHAS ROAD, KOLKATA-700001 Tender No. 05 / 2018-19 Dated: 11/ 05/2018 Due Date 21/05/2018 at 3.00 P.M.
Page- 02 Tender No. 05/ 2018-19, Dated- 11.05.2018 Balmer Lawrie & Co. Ltd. (BL) is a Mini-Ratna-I Public Sector Enterprise, under the Ministry of Petroleum & Natural Gas, Government of India. Along with its five Joint Ventures in India and abroad, it is a much-respected transnational diversified conglomerate with presence in both manufacturing and service sectors. Balmer Lawrie is a market leader in Steel Barrels, Industrial Greases & Specialty Lubricants, Corporate Travel and Logistics Services. M/S BALMER LAWRIE & CO. LTD. invited sealed tenders from reputed organization for supply of Tea /Coffee vending machines having facility of filling of fresh milk and fresh beans (Not Premixed). The vendor would be responsible for supply of Tea Bag, sugar sachet, fresh coffee beans and fresh milk and Tea / Coffee paper cups to cater the service on daily basis. The Tender document along with its accompanying terms and conditions can be downloaded from the website of the Company www.balmerlawrie.com. Any amendment/corrigendum would be hosted on web site www.balmerlawrie.com only. SCOPE OF WORK The Scope of work of this tender consists of Tender for daily basis. Supply of Tea / Coffee vending machine along with other materials as mentioned above and no extra cost shall be borne by Balmer Lawrie & Co. Ltd. for providing Tea / Coffee vending machine. (Annexure IV) at Corporate Head Office, Balmer Lawrie & Co. Ltd., 21 Netaji Subhas Road, Kolkata- 700001 TENDER SUBMISSION Tender to be submitted in sealed covers; super scribed Tender for Supplying tea vending machine at Corporate Head Office, Balmer Lawrie & Co. Ltd, 21 NS Road, Kol-700001. Detailed offer complete in all respects as stipulated in the General Conditions of contract should reach the Administration Department, by 3.00PM on 21 /05/2018. VALIDITY OF OFFER Tenderer shall keep their offer valid for a period of 60 Days from the date of opening of Offer. EARNEST MONEY. Tenderer shall be responsible to issue a PAY ORDER / DEMAND DRAFT in favour of Balmer Lawrie & Co. Ltd for an amount of Rs. 5,000.00 (INR Five thousand only) payable at Kolkata. The said amount will not attract any interest. On completion of formalities and placement of order to the successful bidders, the said EMD shall be refunded. PERIOD OF CONTRACT. The contract should remain valid for 2 (Two) years effective from 01.06.2018. The same may be renewed for another 1 (One) year subject to satisfactory and effective service. NON-CONFORMANCE Tenders not conforming to the above mentioned requirements are liable to be rejected. For BALMER LAWRIE & CO. LTD. (Dilip Kumar Das] Head [Administration & CSR]
Page- 03/ Annexure-I General Conditions of Tender 1.0 This is only a Price Inquiry and not an order. 2.0 Testing / Inspection: Items will be subject to inspection by Balmer Lawrie / authorized representatives. 3.0 Other Conditions 3.1 BL reserves the right to reject offers not meeting its Technical requirements and commercial conditions. 3.2 It may please be noted that bids of any tender may be rejected if a conflict of interest between the bidder and the Company/ its employees is detected at any stage, our present requirement of Tea / Coffee vending machine is 7 (Seven). 3.3 Balmer Lawrie & Co Ltd., shall have the right to cancel the job or reduce/ increase the quantity of machine as per requirement without assigning any reason whatsoever. 4.0 TERMS & CONDITIONS 4.1 Firm Prices- On placement of order, prices will remain firm till completion of the job and there will be no price escalation. 5.0 Delayed Delivery 5.1 In case of delay / delivery of materials, proportionate deduction shall be made from the said month s total billing amount @ 1% per week. 6.0 Terms of Payment Payment shall be made after 30 days on submission of the bill and signed challan. 7.0 CUSTOMER REFERENCE. The Tenderer should have trade license and having past experiences of execution of such jobs in Kolkata, is only eligible to participate in the tender and a copy of such WO copy should be attached along with other tender documents.
Page- 04/Annexure- II FORM OF TENDER [TO BE FILLED IN BY THE TENDERER] Date - To The Head [Administration & CSR] Balmer Lawrie & Co. Ltd. 21, Netaji Subhas Road Kolkata 700 001. Dear Sir, Sub. - Tender for supply of Tea / Coffee vending machine with fresh milk & fresh Coffee beans along with sugar & tea bags at CHO, Kolkata- 700001 Tender NO. 05/2018-19 dated.11/05/2018. Having examined the subject Tender Documents consisting of Notice Inviting Tender, General Conditions of Contract, Special Condition of Contract, Price Schedule and having understood the provisions of the said Tender Document and having thoroughly studied the requirements of Balmer Lawrie & Co. Ltd. to the work tendered for in connection with supply of Tea / Coffee vending machine with fresh milk & fresh coffee beans along with sugar & tea bags I/We hereby submit our tender offer for the performance of proposed work in accordance with the terms and conditions as mentioned in the Tender Document at the rate[s] quoted by me / us in the accompanying price schedule based on the Schedule of Works included within the Tender document. If the work or any part thereof is awarded to me / us, I / We undertake to perform the work in accordance with the Tender Document and accept the terms and conditions of the Tender as will be laid down therein failing which Balmer Lawrie & Co. Ltd. Shall be at liberty, without further reference to me / us and without prejudice to any of its rights or remedies, to terminate the agreement and / or to forfeit the earnest money deposited in terms thereof. Thanking you, Yours faithfully, [Name & Address of Firm):- Contact No. :- Contact Person With Designation: -
Page-05/ Annexure III Special Condition of Tender The special terms & condition as stated hereunder shall be read in conjunction with General Conditions of Tender: 1] No price escalation on cost of materials and labour charges shall be entertained. 2] The rates shall be inclusive of all Taxes, Duties, or any duties levied by the Government or any local authority. GST will be at extra as applicable. 3] The Tenderer is responsible to carry out repairing jobs on the same day and within 4 hours from the receiving time of our mail or request over telephones. 4] The Tenderer should have Trade license, PAN Number No. GST No. failing which Tender shall not be considered. They would also be required to attach Xerox copy of such documents as proof of documents.
Page- 6/Annexure IV PRICE BID Tender Enquiry No. 05/2018-2019 due on21..05.2018 Dear Sir, We are pleased to offer our best rates against your above Tender No-05/2018-2019 date 11.05.2018 and our Price is given bellow:- Coffee Beans Variants Cost/Kg in Rs. Special rate for Balmer Lawrie / Kg in Rs. Tea Bag (Darjeeling) 2 gram per bag x 100 pcs in a master packet. Tea Bag (Assam) 2 gram per bag x 100 pcs in a master packet. Lemon Tea (10 grams per pouch x 20 pcs in a packet. Milk (Amul Slim & Trim) (Actual cost Printed on the pouch-shall be paid / reimbursed to the vendor. The revised rate shall be paid as when the rate will revise as per notification / circular. Sugar Sachet Net quantity 5 gram per sachet x 200 sachets in a master packet. Paper / Coffee cup per 100 (Good quality) Tax as applicable. We confirm that Tea / Coffee machines shall be provided at free of cost and in case of extra requirement of machine at your office, we shall be liable to provide at Free of cost. [AUTHORISED SIGNATORY] [COMPANY SEAL]
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