FOOD Booth Rental Information Day 1: Saturday, September 15 th 2018, Time: 10:00 AM-6:30 PM Day 2: Sunday, September 16 th 2018, Time: 10:00 AM-6:30 PM Venue Bharatiya Temple Inc, 1612 County Line Road, Chalfont, PA 18914 FOOD Booth Specs & Rent Booth Type Description Rate Food Booth 10 W x 10 L tent space + 2 Table + 4 Chairs $1600 Refundable Security Deposit: $150 Included in rent is Space in Food Tent + 2 Tables + 4Chairs Additional Items Subject to Space pre-ordered: Table $25 each, Chairs $10 each 100% Advance Payment is required with Rental Application Please complete and sign this application and send your check payable to Bharatiya Temple Inc. Mailing Address and Contact: Adwait Palsule 163 Raven Hollow Dr., North Wales PA - 19454 Email: adwait29@gmail.com Tel: 267-210-0687 Note: For placing an Advertisement in PGF 2018 Brochure: Page 1 of 5
Please contact Vivek Inamdar: (267-475-8538) (in_vivek@yahoo.co.in) Expectations, Guidelines and Rule for the Commercial Vendors Expectations & Guidelines: 1. Vendors are expected to sell high quality food and follow public food safety standards. IndiaFest team will provide feedback forms to few customers and share the overall experience with vendors. Vendors who achieve low scores of less than or equal to 5 out 10 may be dropped next year. 2. Vendors are expected to sell food items in affordable low prices for doing more business. 3. Vendors are expected to bring popular & unique specialty food items to do more business. 4. It is recommended that number of varieties of food items sold should be restricted to max of 6 items so it does not need additional Booth space. Rules & Regulations: 1. The food Booths spaces are given on rental basis only for full 2 daylong event of India Fest 2018. The rental agreement is for all days of India Fest and no credit given for partial usage. 2. The Food Booth space will be approximately 10 x10 size in the common tent or separate tent as per discretion of the organizers. This is day-time event and therefore no lighting provided in Booths. 3. Vendors who quote lowest prices for food items will be given preference over higher priced food vendors. Please indicate the food prices you plan to charge. 4. The food Booth space locations will be allocated by sole discretion of organizers. 5. If more food Booth rental requests come than available for rent, preference will be given to those vendors who are offering food donation for Philadelphia Ganesh Festival 2018. 6. Vendors must request additional items needed in this application form only and should add the payment for additional items in the total rent advance for the Booth. Only one (1) extra table can be provided. Vendors equipment should not need too much space. If vendors encroach on neighbor s space beyond their allocated space, additional rent will be due. If more than 1 additional table are needed, vendor is expected to rent additional full Booth space. No discount given for bringing your own tents or tables. 7. We cannot supply additional tables and chairs if it is not requested with this application form. 8. One electric connection of 115vac, 5amp load for small microwave oven will be provided free. No electric generators are allowed on site. You are expected to bring your own gas cylinder based cooking stoves and bhatties for heating, frying purpose. 9. Only one parking decal will be given to each vendor at priest s residence located next to the Temple. 10. There is no Rain Date. Rain or Shine, the event will happen on as planned. No refunds will be provided for any cancellation from vendor side. If event is cancelled beforehand by Organizers due to any emergency, we will provide 100% refund. Page 2 of 5
11. $150 refundable security deposit will be returned on the last day of the event if site is left in reasonably clean manner and daily closing times are faithfully followed. Vendors must clean-up daily and throw trash in the large central dumpster provided on complex and not in trash cans provided for consumers. Organizers have right to forfeit full or portion of security deposit if organizers find instances of damages to equipment, Table/chairs or any supplies provided. 12. All food items sold at food Booth in this event, MUST NOT have any Alcohol, Meats, Tobacco or Eggs of any kind. Non-Compliance of this clause will result in immediate vacating orders served on the offending vendor and may also attract legal proceedings from Bharatiya Temple. 13. All payments & security deposit must be received by organizers prior to occupancy of the Booths. Payment must be received as advance to reserve the Booth/table. 14. All vendors must carry liability insurance. (Food vendors must have food-handlers license and liability insurance). Submit a copy with the payment 15. Bharatiya Temple is not responsible for loss, theft or damage to any vendor s property. Vendors must take full responsibility and carry enough liability insurance to protect their property. 16. All vendors must restrict their business operations to their assigned Booths or tables. No soliciting allowed beyond their assigned location 17. Please read the expectations, guidelines, rules and regulation thoroughly and follow the deadline for payment of the Booths. Your signed application will expressly mean that you agree all expectations, guidelines, rules and regulations listed in this document. 18. Each Food vendor is required to provide/honor 30 Free Food tokens, 1 token is worth any 1 full plate food item that vendor is selling, for the IndiaFest Volunteers and Artists 19. No Pizza or Water bottles will be sold by Food Vendors 20. Practices like increasing Food Items Prices during rush hours, end of day are not allowed. 21. Vendors are expected to choose the food items freely and wisely so as to do more business. There is no exclusive item allocated to any vendor. Example: Item 1: Choice of Dosa/Uttappams with Chutney & Sambar Price per Item: $5-7 Beverage 1: Choice of Hot beverage like Tea/Coffee Price per Item: $1-2 22. Since Festival organizers start serving DINNER PRASAD by 6.30 pm, it is recommended that vendors should stop selling the food items and close the booths by 6.00 pm on both the days of the events to avoid the congestion. Page 3 of 5
FOOD Booth Rental Application Please complete and sign this application and send your check payable to Bharatiya Temple Inc. and mail to address: {Name}, {Address} I would like to rent the Commercial Booth space at IndiaFest 2018 with following details. (1) Number of FOOD Booths Desired: Nos. $1200 x = $ (2) Extra Tables Desired: Nos. $25 x = $ (3) Extra Chairs Desired: Nos. $10 x = $ (4) Security Deposit: = $150 Total Payment Included with the Application: $ Check No:, Bank: Contact Person: Mobile Phone:, Email: I plan to sale following food items at fixed prices as given below. If I change the food item, I will indicate the change to IndiaFest organizers proactively beforehand and price it at par or below the price of replaced item. Item 1: Item 2: Item 3: Item 4: Item 5: Item 6: Beverage 1: Price per Item: $ Beverage 2: Price per Item: $ Beverage 3: Price per Item: $ I hereby agree with all expectations, guidelines, rules and regulations listed. I understand that, Payment must be received by Sunday, Aug 19, 2018 FOOD Booth application acceptance will be confirmed to me by 1 st Sept 2018 through email or telephone communication. I am providing my I am providing my food handler s license and liability insurance information below as per regulations. I am attaching a copy of the above documents with my payments Liability Insurance:, Company: Place: Vendor Signature: Page 4 of 5
Date: Vendor Name: Page 5 of 5