Sponsorship Opportunities & Exhibition Information Package 14 th Annual Enology & Viticulture Conference & Tradeshow July 15-16, 2013 Penticton Trade & Convention Centre Penticton, British Columbia, Canada Put your company in the spotlight at the BC Wine Grape Council Annual Enology & Viticulture Conference and Tradeshow. Over 300 grower and winery decision-makers attend this premier wine industry event.
Contents Who Will Attend? 3 Opportunities & Benefits 3 Venue 3 Sponsorship Levels 4 Tradeshow Information Booth Dimensions, Costs and Inclusions 5 Move-in and Move-out Times 5 Tradeshow Hours 5 Insurance 6 Shipping & Customs 6 Accommodations 6 Social Dinner 7 How to Register and Payment Deadline 7 Cancellation Policy 7 Sponsor / Exhibitor Application 8 For further information contact: Conference Coordinator: Louise Corbeil PO Box 1218, Peachland BC V0H 1X0 Canada Tel: 250-767-2534 Fax: 250-767-0094 Email: bcwgc@telus.net Website: www.bcwgc.org BCWGC 2013 Enology & Viticulture Conference & Tradeshow 2
Who Will Attend? We anticipate that this exciting international event will attract between 200 and 300 delegates representing the following sectors: Winery Owners Winemakers Winery Managers Retail Tasting Room Personnel Vineyard Owners Vineyard Managers Consultants Researchers Academics Educators Students Industry media Government Government agencies Benefits & Opportunities The Annual Enology & Viticulture Conference & Tradeshow is a premier wine industry event which brings hundreds of wine and grape industry professionals together to discover new products and services, to learn about the latest technologies and research, as well as to network. The tradeshow provides a unique opportunity for you to meet with them. Take advantage of this exclusive tradeshow to make the right contacts with a highly targeted group. Benefits of Sponsoring and Exhibiting The chance to put your name in front of industry decision-makers. Many of the wine and grape industry s top decision makers attend this conference Broaden the grape and wine industry s awareness of your products and services Acknowledgement in official conference program and on website. Hundreds of industry representatives visit our website and refer to our printed program throughout the year Reinforce loyalty of current industry relationships Network and create new, quality relationships with industry members Opportunity to join and mingle with your target audience in an informal manner at the Conference social dinner, Monday, July 15 Venue The Penticton Trade and Convention Centre is the largest convention centre in British Columbia outside of Vancouver. This innovative complex is located within minutes of the downtown business district and only two blocks from the shores of Okanagan Lake s beaches. Penticton Trade and Convention Centre 273 Power Street Penticton, BC Canada V2A 7K9 Website: www.city.penticton.bc.ca The Convention Centre will not accept any deliveries. Show material should be shipped to the Show Decorator. Exhibitors agree to ship at their own risk and expense all articles to be exhibited. All shipments must be fully prepaid and co-signed to Showtime. Show Decorator: Conference Coordinator: Showtime Event & Display 1250 Ellis Street, Kelowna BC Tel: 250-868-2465 Toll Free: 1-800-721-0029 Fax: 1-877-468-3313 Website: www.showtimedisplay.com (More information on page 5) Louise Corbeil Tel: 250-767-2534 Fax: 250-767-0094 Email: bcwgc@telus.net Website: www.bcwgc.org BCWGC 2013 Enology & Viticulture Conference & Tradeshow 3
Sponsorship Opportunities Setting your company apart from competition is crucial. Whether you are a start-up company or an established business, it is important to position yourself as an industry leader. A sponsorship position with the Annual Enology & Viticulture Conference is an ideal way to do just that. The Annual Enology & Viticulture Conference and Trade Show has become "the" event of the year for the wine industry of British Columbia. The conference now boasts over 300 attendees and attracts high-profile wine industry professionals throughout the two-day event. The conference sponsorship opportunities allow you to marry your company name and products to this accessible event and to demonstrate your commitment to advancing the wine and grape industry through the exchange of comprehensive and reliable information. You can take advantage of our tradeshow to educate delegates. As a sponsor, you can put your company before clients not only while they are visiting the tradeshow but also when they are learning, talking, networking, and even dining. Would you like to increase your company s profile among key decision makers? The 2013 annual conference and tradeshow offers a number of sponsorships and advertising opportunities for your company. As sponsor, your company will receive: Platinum $2,000 + GST taxes Acknowledgment in all conference media ads Your company logo displayed on the sponsor page as a Platinum sponsor with a link to your company website Your company logo featured in the official conference brochure and program Sponsorship signage during the entire conference in main conference room (sponsor provides banner for display) One (1) black/white advertisement page in official program (sponsor provides the artwork) Must be received no later than June 24 Two (2) complimentary tickets to the social dinner on Monday, July 15 Ten (10) complimentary tradeshow passes to give to your clients Gold $1,000 + GST taxes Your company logo displayed on the sponsor page as a Gold sponsor at www.bcwgc.org with link to your company website Your company logo featured in the official conference program Sponsorship signage during one day in the main conference room of the conference (sponsor chooses preferred day and provides banner for display) One (1) complimentary ticket to the social dinner on Monday, July 15 Eight (8) complimentary tradeshow passes to give to your clients Silver $500 + GST taxes Company recognition in the official conference website as a Silver sponsor Company recognition on the official conference program as a Silver sponsor Four (4) complimentary tradeshow passes to give to your clients Bronze $250 + GST taxes Company recognition in the official conference website as a Bronze sponsor Company recognition on the official conference program as a Bronze sponsor Two (2) complimentary tradeshow pass to give to your clients We could not host a conference of this magnitude without your support Thank you! BCWGC 2013 Enology & Viticulture Conference & Tradeshow 4
Tradeshow Information The Tradeshow of the Annual Enology & Viticulture Conference will be the hub of the Conference. Open every day throughout the Conference, morning and afternoon breaks and lunches will be in the Tradeshow area. The Tradeshow will host 105 exhibitors encompassing a wide range of products related to both the wine and grape industry. This is an opportunity your business will not want to miss! Booth Dimensions, Costs and Inclusions Booth Size Booth Package includes Cost Walk-in booth space 10 x 8 booth $475 Pipe and drape (8-ft backdrop and two 3 ft-side walls) + GST One 2 x 6 foot covered and skirted display table Two chairs per booth (stacking chairs) 120 volt, 750 watt duplex outlet FREE Wireless Internet connection One exhibitor package Includes name badges, continental breakfast, coffee breaks, and lunches for up to two representatives (additional representative tickets $70/day/person) 20 x 20 booth (No side panels in floor centre) Priority given to heavy equipment Walk-in booth space High drape back shell (where applicable) One 2 x 6 foot covered and skirted display table Tow chairs per booth (stacking chairs) 120 volt, 750 watt duplex outlet FREE Wireless Internet connection One exhibitor package Includes name badges, continental breakfast, coffee breaks, and lunches for up to two representatives (additional extra representative tickets $70/day/person) $630 + GST Plus Company name and product/services information in the official program Exhibitors can attend the conference presentation/workshops COMPLIMENTARY FORKLIFT available on location You must pre-book with L. Corbeil Showtime will provide materials handling equipment to assist exhibitors with moving heavy equipment (i.e. 1 2500 lbs pallet jack, 2 flat floor dollies, and 2 wheeled dollies) FREE parking Additional furniture is available at your own cost from Showtime (www.showtimedisplay.com). You can save money by placing advance orders. You can place an online order 24 hours a day, any day of the week. Showtime s storefront is safe and secure and contains pictures and descriptions of each product and service it offers see attached Showtime Order Package. Move-in and Move-out Times Move in: Sunday, July 14 1:00 to 7:00 pm Monday, July 15 7:00 to 8:00 am (1 hour only) Move-out: Tuesday, July 16 4:00 pm (no early tear down) Loading Area: At the back of the Convention Centre on Alberni St off Westminster Ave Doors B or C Tradeshow Hours Monday July 15 8:00 am 4:30 pm Tuesday July 16 8:00 am 4:00 pm No exhibit will be permitted to span into the aisle. The Penticton Trade & Convention Centre is a smoke-free venue BCWGC 2013 Enology & Viticulture Conference & Tradeshow 5
Serving Wine at Booth Exhibitors can serve samples of wine (no more than 30 ml/ 1 oz) at their booths providing the person serving has a Serve it Right card. The exhibitor would be responsible for any cost (wine, glasses ). To obtain your Serve it Right go to http://www.servingitright.com/ Insurance Insurance protection against liability, fire, theft of any equipment or materials used at the Enology & Viticulture Conference is the sole responsibility of the exhibitor. Nighttime security will be provided on-site. However, the Penticton Convention Centre and the BC Wine Grape Council will not be held responsible for lost, stolen, or damaged items during the Show. You are advised to ensure your coverage is adequate. Shipping & Customs The Convention Centre will not accept any deliveries. The service of a customs brokerage firm is strongly recommended for all shipments originating outside of Canada. This eliminates the possibility of materials being held at the border by Canada Customs due to improper or insufficient documentation resulting in these same materials arriving too late or not at all. Exhibitors agree to ship at their own risk and expense all articles to be exhibited. Service charges do apply and are based on the total weight of exhibitor shipments. All shipments must be fully prepaid, co-signed and shipped to: Canadian Exhibitors see attached information from Showtime shipping labels for materials handling are found on the final page of this document. Ship to Showtime, 1250 Ellis Street, Kelowna, BC V1Y 1Z4 Tel: 1-800-721-0029 Fax: 1-877-468-3313, www.showtimedisplay.com by July 8 US Exhibitors Contact: George Horner, 250-493-2801 Email: george.horner@wwcb.ca for further information. Goods must be received by July 8 to ensure all requirements are met. Plan to use 2 labels on each case and mark your booth number plainly. The person in charge of installing your exhibit should know HOW and WHEN shipments were made in case they become lost. Accommodations Blocks of rooms are reserved at: The Penticton Lakeside Resort 1-800-663-9400, Email: lakeside@rpbhotels.com, Fax: 1-250- 493-0607. Special rate for standard (Parkview) is $165, (Beach view) $175 & (Lake view) $185/ ($210 business class + applicable taxes. Parking is $5/day. Check-in: 4 pm; check-out: Noon. Register before May 28. Sandman Hotel Penticton Across the street from the Penticton Convention Centre. Call directly 250-493-7151 or 1-800-Sandman, Refer to BC Wine Grape Council Group # 218946. Show rate for 1 queen - $102, 1 king or 1 king or queen w/full kitchen - $112+ applicable taxes. High speed Internet; Denny s 24-hr restaurant with in-room service, FREE parking Register before June 14. The Days Inn 1-888-999-6616. Show rates (including continental breakfast) range from $139+ applicable taxes/single or double occupancy - $10 for each additional person to a maximum of 4. All rooms are NON-SMOKING. Walking distance from the Penticton Convention Centre. Free parking. Complimentary Continental Breakfast and wireless high speed internet connection. Check-in: 3 pm; check-out: 11 am. All rooms are non-smoking. Guests who smoke should request room with patio or balcony. Register before June 14. NOTE: You must state that you are with the BC Wine Grape Council conference to receive these special rates You can also make accommodation reservations through the BC Interior s Central Reservation Service Tel: 1-800-663-1900 BCWGC 2013 Enology & Viticulture Conference & Tradeshow 6
Social Dinner Join us for an informal social dinner at the Penticton Lakeside Resort, 21 Lakeshore Drive W. Penticton on Monday, July 15 Cocktail hour 5:00 pm (complimentary wine and cash bar) - Dinner 6:00 pm The Lakeside Mediterranean Buffet Menu Freshly Baked Rolls and Butter, Tender Wild Baby Greens with Select House-Made Dressings Grainy Dijon Potato Salad, Traditional Greek Salad, Marinated Button Mushroom Salad Grilled Mediterranean Vegetables, Select Imported Olives and Marinated Feta Cheese Select Assortment of Domestic and Imported Cheeses Cured Meat Platter with Proscuitto, Mortabella, Salami, and Capicollo Assorted Seafood Platter with Smoked and BBQ Salmon Peel & Eat Shrimp, Scallop and Baby Shrimp Ceviche Sautéed Sweet Peppers and Summer Squash, Medley of Fresh Seasonal Vegetables Herb Roasted Nugget Potatoes, Spanish Style Saffron Rice Breast of Chicken with Wild Mushroom Sauce Roast Pepper and Herb Crusted Striploin with a Red Wine Reduction Sauce, carved by attending Chef Assorted House-Made Tortes, Mini Pastries, Finger Cookies and Mousses Sliced Seasonal Fresh Fruit Coffee, Decaffeinated Coffee and Assorted Teas Cost: $50 Cdn (GST included) How to Register Payment and Cancellation Booth assignment is based on prior attendance and on a first-come-first served basis. Your booth is confirmed when full payment is received On-line registration with credit cards (Visa or Master Card) is available. Simply go to www.bcwgc.org, look for Conference, click Exhibitor Registration and follow the online instructions If you choose to register by fax or mail, please complete the exhibitor registration form and return it with your full payment (no credit card) to Louise Corbeil at BC Wine Grape Council - PO Box 1218 Peachland BC Canada V0H 1X0 GST The Harmonization Sales Tax (12%) will apply to our event. This will also apply to hotel reservations for our event Confirmations will be sent to you by email Deadline June 24 Registrations received after this date risk not being included in the conference program Cancellation Exhibitors are requested to notify the Conference Coordinator in writing. The reasons for cancellation must be included in the written notice. Cancellations prior to the June 24 deadline will be reimbursed 75% of the deposit if the booth space can be reassigned. No reimbursement will be allocated after June 24. Floor Plan See attached The BCWGC reserves the right to change the floor plan without notice if necessary. Wondering what booths are carpeted! NOT carpeted are booths 1, 2, and 24 to 33 and all 20 x 20 booths All other booths are carpeted BCWGC 2013 Enology & Viticulture Conference & Tradeshow 7
Company Name: Address: Exhibitor Registration 14 th Annual Enology & Viticulture Conference July 15-16, 2013 Penticton Trade & Convention Centre City: Prov/State: P.Code/Zip: Tel: Fax: Product/Service ((to appear in program 10 words or less) Email (to appear in program): Web: Contact: Email (if different than above): Cell: Sponsorship Levels (6% GST is applicable) We would like to take up the following sponsorship package. [ ] Platinum $ 2,000 [ ] Silver $ 500 [ ] Gold $ 1,000 [ ] Bronze $ 250 Booth Regular 10 x 8 20 x 20 Priority to heavy equipment # booths required Cost All prices are in CANADIAN FUNDS $498.75 each - ($475 + $23.75 taxes0 $661.50 each ($630 + $31.50 taxes) Total + 6% Note: 1 st Choice: 2 nd Choice: 3 rd Choice: Booths will be allocated on a first-come-first-served basis. Allocations will be confirmed in writing as soon as possible when payment is received. The BCWGC reserves the right to change the floor plan if required. Tickets # Tickets Cost Total # Additional exhibitor tickets (Includes name badge, $73.50/day/person ($70 + $3.50 taxes = $73.50) meals/breaks/conference access) Social Dinner Tickets July 15 $50.00 Tradeshow Passes (Access to tradeshow only) ($47.62 + $2.38 taxes = $50) $10.00/day ($9.52 + $0.48 taxes = $10) Your clients must present their passes at the registration table. This pass allows them access to the tradeshow only (not the speakers session, lunches, nor wines) Payment: Cheque Enclosed (payable to BCWGC) TOTAL AMOUNT: For VISA/Master Card: Go to www.bcwgc.org, click on Conference, Registration and follow the prompts Names of staff members in booth for name badges Please Print 1) 3) 2) 4) Return your completed form with payment to BC Wine Grape Council PO Box 1218, Peachland BC V0H 1X0 Canada BCWGC 2013 Enology & Viticulture Conference & Tradeshow 8 $