The Green Gathering Piercefield Park, Chepstow, Monmouthshire ~ 4-7 August 2016 APPLICATION FORM - CATERERS Please read the Trading Conditions then complete form, add name and date and return by Jan 31st: by email to markets@greengathering.org.uk Thanks for your interest in trading at The Green Gathering. In recent years we've received more applications than we could accommodate; we will be prioritising ethical and innovative traders, and will be running a Green Gathering Traders' Award scheme again! It is vital for site planning that we know the dimensions of your stall including vehicles, towbars, displays, awnings, tents etc. Pitches are individually priced, based on stall type, stall frontage and staff tickets, not on overall pitch size so you can afford to be honest (but please don't be greedy)! Please note: you must bring your own sturdy stall structure and renewably-sourced power. Trading name: Your name: Address: Local authority & rating (1-5 scale): (you must be a registered caterer to trade) Email: Website? Pitch width: include all guys, towbars etc Pitch depth: include all guys, structures, vehicles, crew camping etc Stall width: 'stall' is the main structure that you serve from Stall depth:
Would you need sole-use of a water tap? There may be a charge for this if there are numerous requests for sole use. What will your pitch contain? eg marquee, gazebo, trailer, live-in van, crew tents, awning etc. (Please note structures must be sturdy enough to withstand wind & storms.) Number of vehicles (for stall vehicles and live-ins, give length & width): a) essential stall vehicles (not live-in) b) live-in vehicles (these will be parked behind your stall) c) cars (to be parked in carpark) Would you need a mobile pass to drive on-off site; if so, why? NOTE: these are strictly limited to essential missions a) before the event opens to the public? b) during the event? Number of staff tickets (include yourself): Number of children, include ages: What day and approx. time would you expect to arrive on site? (Check Trading Conditions) Your menu, with prices: We will take care to book a range of different types of food & beverages, so we ask that you stick to selling what you include on your menu in this application. You don't need to list every single item eg 'a range of sandwiches, cakes & flapjacks' is fine but if you're particularly proud of innovative items, be sure to include them: What % of your produce is: a) organic? b) locally produced? c) fairtrade?
Could you provide free meals for GG performers/ core crew? Meal tickets will be allocated; free meals to include a hot drink. a) I can provide 6 free meals b) I can provide 12 free meals c) I can provide free meals (please insert number) What cups, plates & cutlery do you use? Do you provide seats? Indoor/outdoor? How many? In what additional ways would your stall enhance our festival? Any additional information or requirements? Check-list: please confirm that you have enclosed, attached or linked to - 1. Photos of your stall 2. Your ethical policy 3. Your risk assessment 4. Public liability insurance document (& employer's liability if you have staff) 5. Food hygiene certificate 6. Proof of registration with council and rating (1-5 scale) 7. Gas safety certificate (for every appliance you will use) Please note that numbers 3-6 are required by the local Health / Safety authorities who may request them from us pre-event, and again from you on site. You will not be allowed to trade without providing these documents. You must also have current PAT-test stickers on any electrical appliances you use on your stall.
TRADING CONDITIONS for THE GREEN GATHERING 2016: Caterers 1. Traders agree to co-operate with organisers and security. Organisers reserve the right to allocate stalls at their discretion, and to close down any stall that does not conform to the event regulations. 2. Traders may not sub-let any part of their stall or trading pitch. 3. Traders must arrive before the event on Mon, Tue or Wed 10am-8pm; be ready for Health & Safety inspection by Thu morning and be ready to trade by Thu noon. Traders must remain on site until at least 7am on the Mon after the event; and be off site by Tue evening. 4. No petrol, diesel or bio-fuel generators may be brought onto site. You must be self-reliant in renewably-sourced electrical power. Gas is accepted; deliveries to site will be arranged. 5. All entertainment / sound systems at GG must be authorised by the organisers. Very low level background music will be permitted, provided the sound does not project outside your own stall. 6. Traders must abide by all Health & Safety / Environmental Health requirements, including : All traders must have adequate fire extinguishers with current inspection date. Food traders must have an appropriate number of fire blankets for appliances. All structures, drapes & décor must be certified fire retardant. Structures must be sturdy and safe. All electrical appliances must be PAT-tested with current PAT-test stickers. All gas appliances must be certificated by a Gas Safe registered engineer. Food traders must have a food hygiene certificate and be registered with their local authority. All traders must have public liability insurance, health and safety policy, and risk assessment. 7. Traders may not sell: tobacco, drugs or alcohol (with the exception of single shots of brandy etc in hot drinks only) meat or fish drinks in glass receptacles, except where a deposit of at least 1 is applied to ensure return food or drink in polystyrene or disposable plastic containers non-organic canned drinks, Coca-cola or Nestle products food or drink containing artificial sweeteners, palm oil (unless certified sustainable) or GM ingredients (please check your cooking oil is GM-free) weapons/replicas; racist/pornographic/offensive material; flares/'chinese lanterns'/fireworks 8. We'll arrange delivery of dried and chilled goods from Essential Wholefoods; local organic milk, eggs and bread; and fruit & veg from an organic wholesaler. We ask traders to: avoid products made by large multinational corporations and those bought in large mainstream supermarkets (especially Tesco, Asda, Sainsburys, Morrisons). use only organic milk and free-range eggs. use only Fair Trade coffee, tea, sugar, chocolate and bananas. 9. Cleaning products must be biodegradable, and please try to avoid aluminium pans. 10. Traders must keep the area around their pitch free of litter, and leave pitches clean and cleared. 11. Vehicle movements must be kept to a minimum. 'Mobile' vehicle passes will be issued in limited circumstances, at limited times. You must inform the Markets' crew of any deliveries expected. 12. The Green Gathering will take all reasonable steps to ensure the festival goes ahead and is well attended, but is not responsible for adverse weather events or acts of deities. 13. Caterers will pay a Trading Conditions bond of 100. Please draw a star or type 'STAR' beside name & date below, so we know you read this far!
GREEN TRADING STANDARDS We aim to showcase, in our Green Gathering markets, the very best of ethical trading. Our Green Trading Standards are highlighted in the Trading Conditions above. If you'd like to be entered into the 2016 Green Gathering Trader Awards, let us know in the 'additional information' box on the application form. The most ethical caterer and the most ethical non-food trader will each win a 50% discount on the following year's pitch. Please confirm that you have read the GG Trading Conditions and that you agree to abide by these and all licensing conditions for this event: Name: Date: Please submit your application by January 31st 2016 BY EMAIL TO : markets@greengathering.org.uk or BY POST TO : Em Weirdigan, The Birchcliffe Centre, Hebden Bridge, HX7 8DG Successful applicants will be invoiced by mid-february, pitch fees & bonds will be due by March 31 st. Late entries may be accepted but will be charged a higher pitch fee. Thanks for applying to trade at The Green Gathering 2016!