Laurel s 37th Annual Main Street Festival - Vendor Application

Transcription

1 Laurel s 37th Annual Main Street Festival - Vendor Application Saturday, May 13, 2017, 9:00 am - 4:00 pm Sponsored by: Laurel Board of Trade, 383 Main Street, Laurel, MD laurelmainstreetfestival@gmail.com- Office Phone Text Only P l e a s e T y p e o r P r i n t C l e a r l y FINAL DATE TO SUBMIT APPLICATION * April 30, 2017 NAME OF BUSINESS Date Received: Contact Person Date Approved: Address City / State/ Zip Last years space # Primary Phone Secondary Phone Address: Print! Category Type of Fuel Menu Items # Spaces 10 by 10 Fee Total Food Vendor Maryland Food Vendor - Out of State Drink/Ice Cream/Pop Corn, etc ONE ITEM ONLY! List all menu items etc. on page 2 $290 prior to $340 after $440 prior to $490 after $250 prior to $300 after Length of trailer, truck, table, tables or kitchen set up feet NOTE ANY VENDOR WHO IS OVER 10 FEET LONG MUST PAY FOR ADDITONAL SPACES AS APPLICABLE NO EXCEPTIONS TO THIS RULE! 2017VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 1 of 5

2 If sales are made from a vehicle or trailer accessing the public from only one side, indicate which side should face the center of Main Street. Check one; Driver s Side Passenger Side Category General Sales / Commercial Merchandise, Handouts, etc. # Spaces 10 by 10 Fee (List items on page 2) $415 prior to $465 after Total General Sales are Tee Shirts, Clothes, Sunglasses, and manufactured products. Products that are NOT HANDMADE then shipped to the vendors for resale are considered General Sales. NOVELTIES ARE NOT ACCEPTED! A mixture of arts and crafts and general sales/commercial will be charged at the General Sales/Commercial rate. Arts & Crafts (List items on page 2) $150 prior to $200 after Arts & crafts MUST BE HANDMADE / ASSEMBELED BY THE VENDOR. First time vendors must provide samples or pictures of items to be sold. 2017VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 2 of 5

3 Franchise Vendors (List items on page 2) $160 prior to $210 after Ex: Mary Kay, Avon, Arbonne, Pampered Chef, Tupperware, Tastefully Simple, etc. Non-Profit Groups (List items on page 2) $100/$2 65* prior to $150/$3 15 after *Civic, Religious/Church, Schools, Service Groups If selling food, must pay first space of $265. The same as a Maryland Food Vendor. Must list all food that is being served. If additional food is served the day of the festival, you will be asked to remove that food. Must Provide a NON-Profit tax number: Hand-outs Only (List items on page 2) $190 prior to $240 after Raffles, government flyers, commercial businesses - All must be pre-approved 2017VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 3 of 5

4 NO EXCEPTIONS TO DEADLINES Late applications received without CORRECT fees will NOT be accepted. Applications will not be processed until all information is completed. Applications are NOT accepted without Payment If using credit card, info must be provided on signature page. Make checks or money orders payable to Laurel Board of Trade and mail both to: Laurel Board of Trade, 383 Main Street, Laurel, MD Total Amt Paid List All Food items, merchandise, and items to be sold or handed out. List all merchandise/services whether it is to be sold or given away. It helps us ensure that similar vendors are spread throughout the festival area and not located right next to each other. If left blank application will not be processed. Comments / Special Requests NO APPLICATIONS ACCEPTED AFTER APRIL 30, VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 4 of 5

5 All fees are based on ONE 10' x 10' space only. If you need a space larger than 10' x 10', you must purchase THE REQUIRED SPACES necessary to accommodate your needs. No Exceptions! The Main Street Festival is a Rain or Shine event! No Refunds will be given! Any vendors selling food or face painting MUST provide Certificate of Indemnity Insurance. NO Novelties! If this is your first time with the Main Street Festival you must provide pictures/images or samples of your merchandise. Health Department permits for food/food product booths are the responsibility of the vendor. A list of all the food vendors is shared with the Prince Georges's County Health Dept. If you have any questions contact the Prince George's County Health Department directly. (PG Health Dept: ) Vendors are responsible for collecting and reporting Maryland Sales Tax. Tax numbers are the responsibility of the vendor - a list of all vendors is shared with the State of Maryland. Maryland sales tax is 6%. Neither the Main Street Festival Committee nor the Laurel Board of Trade is responsible for damage, loss or theft of items. The Main Street Festival Committee/Laurel Board of Trade reserves the right to select vendors whom in our opinion embrace the area wide community festival spirit. We also reserve the right to lift a vendor s permit for any actions contrary to the spirit of the festival at any time before or during the festival. In such a case neither the Main Street Festival Committee nor the Laurel Board of Trade will be responsible for any loss of revenue or fees. Decisions made by the Main Street Festival Committee/Laurel Board of Trade regarding participation are final. Returned checks will incur a $35 processing fee. Vendor must then pay via a money order or cash. Any questions should be directed to the Laurel Board of Trade business office at laurelmainstreetfestival@gmail.com or phone or text Send application AND/OR checks, money order or Credit Card information to: Laurel Board of Trade, 383 Main Street, Laurel, MD VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 5 of 5

6 I have reviewed all the rules and regulations. I understand and agree to abide by all the requirements. I also understand that failure to do so may result in the closing of my booth at the Laurel Main Street Festival and may prevent my participation in other events sponsored by the Laurel Board of Trade. Authorized Signer Date If not enclosing check or money order, please fill out information for credit card. Remember, payment must accompany application. Credit Card Number Expiration Date CID Code Billing Zip Code Amount to Charge Application deadline date is April 30, VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 6 of 5

7 KEEP THIS COPY FOR YOUR RECORDS 2017 MAIN STREET FESTIVAL RULES, REGULATIONS & INFORMATION ALL VENDORS- The following rules and regulations will be strictly enforced! Booth set-up time begins at 6:00am. You will access Main Street from either 4 th Street or 7 th Street (Rt. 216). Your booth number will determine which access you use. Specifics will be provided in your instruction packet. Vendor packet will be mailed out the end of April Vehicle access to Main Street is by Permit Only! Your Vendor Packet contains a PERMIT to BRING WITH YOUR VEHICLE onto Main Street during set up. Vehicle passes are NOY for parking. They allow access to the Main Street Festival area for unloading and setting up access ONLY between 6:00am and 8:00am prior to the start of the festival only! All vehicles must be off of Main Street no later than 8:00am. Any vendor vehicle arriving after 8:00 am will NOT be allowed in the festival area! Please be here in plenty of time to set up your booth! Neither the Main Street Festival Committee nor the Laurel Board of Trade charges any parking fees nor has any control over anyone who is charging parking fees. The Main Street Festival and/or The Laurel Board of Trade DOES NOT profit from anyone charging such fees. Parade begins promptly at 9:00 am. All booths are to be closed promptly at 4:00pm! Failure to do so will result in your booth not being accepted in future Laurel Main Street Festivals. No trash can be left at your booth site. Take it with you. Main Street will open for your vehicle at 4:10pm. All vendors and their vehicles must be off the 2017VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 7 of 5

8 street no later than 5:30pm! Main Street re-opens to the public at 6:00pm and our Public Works Department will begin sweeping the street at 5:00pm. Main Street must look like a festival never took place by 6:00pm! Vendor permits MUST be displayed in booth area at all times! YOU are NOT ALLOWED to sell any portion of your space or any other space to another vendor. If you know of someone that is doing so, please report this to the Main Street Festival Committee immediately. Application categories will be compared to the merchandise in the booth. Any violators found during the festival will be required to pay the proper fee for the vending area or be closed down. The Laurel Board of Trade and the Main Street Festival Committee will not be responsible for loss of revenue or fees. BANNED ITEMS include (but not limited to): knives or guns (real or toy), snap caps, sparklers, fireworks of any kind, plastic swords, drugs or drug related paraphernalia, no silly string, stink bombs, batons, numb chucks, throwing stars, laser pointers, marshmallow shooters, skateboards, skates, etc. NO EXCEPTIONS TO THIS RULE! If you have any questions, please contact the festival committee BEFORE the festival. Any vendor found selling any banned items from their booth will be closed immediately and the banned merchandise will be confiscated. You will not be able to dismantle and pack your booth until the festival is closed at 4:00 pm. The Main Street Festival Committee, the Laurel Board of Trade and the Laurel Police Department have the right to ban any items from being sold if they believe it does not fit in with our family oriented festival, or if they believe it s dangerous or promotes illegal activity. The sidewalks behind the vendor s MUST be kept clear for foot traffic. The sidewalks are not to be used for storage! This is a fire safety law! All boxes, supplies, cooking items, etc. need to be enclosed in your vendor space. The Laurel Fire Marshall will be at the Festival conducting inspections through out the day. If space next to you is vacant, this does not mean you can spread out! The 2017VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 8 of 5

9 Festival Committee has a reason to leave these spaces open. Any vendor found using any part of the empty space next to them, will be required to pay an additional booth fee the day of the festival. If you have special requirements, (handicapped, etc) please make sure they are listed in the COMMENTS section of the application. The Festival Committee will do their best to accommodate you but will not make any guarantees. The festival does not provide electrical power, water, ice, chairs, tables or canopies/tents. It is the responsibility of the vendor to bring and maintain whatever they need for the day. Each and every vendor is responsible for collecting Maryland sales tax (6%) on all sales. The state of Maryland Office of the Comptroller requests a list of all vendors participating in the festival. Vendors are not allowed to walk the street selling their wares or services. You MUST stay in your own vending area or you will be closed down. If you plan on using a radio, CD player, cassette tape player or any other form of musical or live entertainment in your booth you MUST keep the volume down. If the sound can be heard outside of 3' area of your booth it is TOO LOUD! We have stage areas for Entertainment! If you plan to use a generator it must be super quiet! If the generator is too noisy you will have to turn it off. UNDER NO CIRCUMSTANCES WILL ALCOHOLIC BEVERAGES OR DRUGS BE PERMITTED IN THE FESTIVAL AREA! PETS Are NOT allowed in the festival area. This includes on the street or vending area. The only exception will be dogs assisting the handicapped. The Police Department will strictly enforce this policy! All vendors are responsible for cleaning up their vendor area before they leave the festival! 2017VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 9 of 5

10 Announcements will be made throughout the day from the information center, located in front of PNC Bank. Any vendor wishing to have a special announcement made during the day is welcome to do so. The day of the festival, please contact the information center. All Vendor Packets containing setup instructions, booth assignments and a vehicle pass will be mailed by the end of April THE FESTIVAL IS A RAIN OR SHINE EVENT! NO REFUNDS WILL BE GIVEN! ALL ORGANIZATIONS OR GROUPS PERTAINING TO THE ADDOPTION, RESCUE OR WELFARE OF ANIMALS: **Vendors must keep the animals in their booth space. The Main Street Festival brings in over 75 thousand people each year. This request is not only for the safety of the people attending but also for the safety of the animals. A Certificate of Indemnity Insurance, naming the Laurel Board of Trade as coinsured and covering the date of the festival, MUST accompany your vendor application before you are assigned a booth space. Due to a few incidents over the past few years, this action must now be taken. ALL FOOD VENDORS: Food vendors are responsible for obtaining appropriate Health Permits from the Prince George s County Health Department ( ). Prince George County Health Inspections will be at the festival to ensure health standards are met during set up and maintained throughout the day. Any food vendor without a health permit will not be allowed to open. The health department must be submitted a minimum of 5 days before the event. Permits can be submitted at; VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 10 of 5

11 Failure to have a health permit can result in a fine of $1000. Certificate of Indemnity Insurance, naming the Laurel Board of Trade as coinsured and covering the date of the festival, MUST accompany your vendor application before you are assigned a booth space. The PG County/Laurel Fire Marshal will conduct inspections during set up and throughout the day. The following are items of interest: Properly secured propane tanks. Proper storage of flammable liquids (gasoline for generators, etc.) All food vendors must have either 2-5 lb or 1 10 lb ABC Fire Extinguisher for each booth area. All propane bottles must be secured to the tent. All food vendors are required to have a fire resistant tent. The fire resistant tags on the tent must be visible. There will be a limited number of similar type food vendors accepted into the festival. So please submit your application as soon as possible. The only food vendors allowed to sell Funnel Cakes and Kettle Korn are the vendors that sell nothing but the funnel cakes and kettle corn. If you are a food vendor selling other food items you will not be allowed to sell funnel cakes and kettle corn. Any vendor selling food or other items that may create litter are required to provide trashcans or trash bags. At the end of the day, all vendors are requested to police their booth area and leave trash bags along the curb. All grease, oil, charcoal, etc. must be removed from the street by the food vendor. Any vendor that dumps or leaves this behind, will NOT be invited back again to the festival. These items CAN NOT be disposed of in the street or drains! FACE PAINTERS: Any vendor who will be face painting in their booth area MUST submit a Certificate of Indemnity Insurance naming the Laurel Board of Trade as coinsured and covering the date of the festival, with their vendor application. You will not be assigned a booth space until this is received. There have 2017VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 11 of 5

12 been incidents caused by face painting in the past that is requiring this action to be taken. NON-PROFIT ORGANIZATIONS / GROUPS / CLUBS / SCHOOLS, ETC: If your non-profit group would like to sell/serve food in your booth area, you must pay the same amount as the Maryland Food Vendors, $265. for the first space. Each additional space will be $100. (Please be sure to read all of the food vendor rules and regulations above. You will be required to follow the same rules and regulations as any other food vendor participating in the festival.) If your non-profit group is planning to face paint in your booth area to raise money or you do it for free, a Certificate of Indemnity Insurance, naming the Laurel Board of Trade as co-insured and covering the date of the festival, must accompany your vendor application before you are assigned a booth space. Please follow the instructions of the Laurel Police Department and the Festival Staff! They are here to help everyone have a fun, successful day! PLEASE OBEY ALL RULES AND REGULATIONS! Have a Great Festival! If you have any questions, please feel free to contact: The Laurel Board of Trade laurelmainstreetfestival@gmail.com Office Phone Text Only Last day to submit application is April 30, VENDOR APPLICATIONRULESREGMSFREV MCRRETURN THIS PAGE Page 12 of 5