Agenda Cover Memorandum Meeting Date: June, 16 Meeting Type: Committee of the Whole City Council Budget Workshop Item Title: Approve the contracts for Fall 16 Tree Purchasing Program PW-FY17-06 to Goodmark Nurseries, LLC, 9 Howe Road, Wonder Lake, Illinois in the amount of $32,00.00, Ohana Farms, Inc., 3511 Millstream Road, Marengo, Illinois in the amount of $9,250.00, and Fawn Landscaping and Nursery Inc., 205 South LaGrange Road, Frankfort, Illinois in the amount of $6,300.00 Item Type: Transfer Budget Amendment Purchase Order Other Action Requested: Approval For Discussion Feedback Requested For Your Information Staff Contact: Brandon Naser, City Forester Ph:(7) 31-51 Email: bnaser@parkridge.us Background: Staff issued an Invitation to Bid for Fall 16 Tree Purchasing Program PW-FY17-06 on April, 16 in the Pioneer Press. Thirty-three (33) firms registered via the City web site. At the public bid opening on June 7, 16, five (5) bids were opened and read aloud. Goodmark Nurseries has supplied trees to the City for several years and the City is satisfied with their performance. Ohana Farms and Fawn Landscaping and Nurseries are new suppliers and their references have proven satisfactory. The contract term is for the Fall planting season only and ends on November 30, 16. Staff recommends that the contract be awarded to the lowest responsive and responsible bidders: Goodmark Nurseries of Wonder Lake, Illinois, Ohana Farms of Marengo, Illinois, and Fawn Landscaping and Nurseries of Frankfort, Illinois. This item was presented as an Action Item at the Committee of the Whole on June 13, 16, at which time the Committee approved the motion on a voice vote of 7/0. Vendor and Transaction History: Vendor Status: Current New Is Purchase Order Request supported by existing contract: Yes No Date: Is this an Annual Recurring Purchase Order: Yes No Bid Process Used: N/A Price Quotes Bid RFP Have Goods been received or Statement of Work completed: N/A Yes No If Overage, approved by Department: Yes No Details: Recommendation: Approve the contracts for Fall 16 Tree Purchasing Program PW-FY17-06 to Goodmark Nurseries, LLC, 9 Howe Road, Wonder Lake, Illinois in the amount of $32,00.00, Ohana Farms, Inc., 3511 Millstream Road, Marengo, Illinois in the amount of $9,250.00, and Fawn Landscaping and Nursery Inc., 205 South LaGrange Road, Frankfort, Illinois in the amount of $6,300.00. Budget Implications: Does Action Require an Expenditure of Funds: Yes No If Yes, Total Cost: $,350.00 If Yes, is this a Budgeted Item: Yes No Requires Budget Amendment If Budgeted, Budget Code (Fund, Dept, Object) 0 3071 997000 Attachment: Scorecard
FALL 16 TREE PURCHASING Ext. Price 1.75" 2" 2.5" 3" 1.75" 2" 2.5" 3" 1.75" 2" 2.5" 3" 1 Amur maackia $175.00 Fall Dig Risk 2 Buckeye, Yellow $175.00 $195.00 $1,950.00 sub "autumn splendor" 3 Buckeye, Ohio $175.00 $195.00 $5.00 $0.00 $20.00 $295.00 Goodmark Nurseries, LLC 9 Howe Road Wonder Lake, IL 60097 $165.00 5 Crabapple 'Adirondack' $115.00 $155.00 $195.00 6 Crabapple, Harvest Gold 7 Crabapple, Prairifire $1.00 $115.00 $1,0.00 $150.00 $190.00 $20.00 $1.00 $115.00 $1,150.00 $155.00 $195.00 $20.00 $0.00 9 Elm, Commendation $155.00 $3,0.00 McKay Nursery Company PO BOX 15, 750 S. Monroe St. Waterloo, WI 5359-015 Green Glen Nursery, Inc. 213 E. Laraway Road Joliet, IL 6033 Elm, Frontier $155.00 $165.00 Fall Dig Risk $175.00 $5.00 $5.00 $150.00 available 11 Elm, New Horizon $155.00 $165.00 $5.00 $3,0.00 $175.00 $5.00 $5.00 $375.00 12 Elm, Patriot 13 Elm, Triumph $155.00 $165.00 $3,300.00 $175.00 $5.00 $5.00 $15.00 available sub "black" 1 European white alder $15.00 $155.00 Fall Dig Risk 15 Hackberry $15.00 $2,900.00 $175.00 $5.00 $5.00 $375.00 $165.00 available 16 Heritage River Birch $10.00 Fall Dig Risk $165.00 $2.00 $260.00 $325.00 species 17 Honeylocust 'Skyline' $15.00 $2,900.00 $175.00 $5.00 $265.00 $365.00 $160.00 available 1 Ironwood, Persian $10.00 $190.00 Fall Dig Risk 19 Japanese Scholar tree Fall Dig Risk Fall Dig Risk Fall Dig Risk $165.00 $175.00 $5.00 $175.00 $5.00 $5.00 $365.00 species $170.00 available $165.00 $195.00 $15.00 $0.00 $295.00 $135.00 available 2 Lilac, Peking $165.00 25 Linden, American Sentry $155.00 $165.00 $3,0.00 $165.00 $2.00 $265.00 $35.00 26 Linden, Sterling Silver $155.00 $165.00 $3,300.00 $155.00 $165.00 Fall Dig Risk $15.00 $0.00 $295.00 $10.00 available 2 Rubber-tree, hardy $155.00 $165.00 $3,300.00 29 Serviceberry, Apple $175.00 $15.00 $1,50.00 $15.00 $25.00 $10.00 30 Sugarberry Fall Dig Risk 31 Yellowwood $5.00 $5.00 TOTAL $31,050.00 MISC PROJECT: ADDITIONAL TREES ( SPECIES) FOR A TOTAL OF $1,750.00 SPRING 16 TREE PURCHASING PROGRAM PW-FY16-1 PAGE 1 of
FALL 16 TREE PURCHASING 1 Amur maackia 2 Buckeye, Yellow 3 Buckeye, Ohio 5 Crabapple 'Adirondack' 6 Crabapple, Harvest Gold 7 Crabapple, Prairifire 9 Elm, Commendation Ext. Price Ext. Price 1.75" 2" 2.5" 3" 1.75" 2" 2.5" 3" $5.00 $15.00 $165.00 $15.00 sub "floribunda" $15.00 $165.00 $15.00 sub "floribunda" $15.00 $165.00 $15.00 $165.00 $175.00 $0.00 $15.00 $165.00 $15.00 Ohana Farms, Inc. 3511 Millstream Road Marengo, IL 60152 Fawn Landscaping & Nursery Inc. 205 S. LaGrange Road Frankfurt, IL 60 Elm, Frontier 11 Elm, New Horizon 12 Elm, Patriot 13 Elm, Triumph 1 European white alder 15 Hackberry 16 Heritage River Birch 17 Honeylocust 'Skyline' 1 Ironwood, Persian 19 Japanese Scholar tree 2 Lilac, Peking 25 Linden, American Sentry 26 Linden, Sterling Silver 2 Rubber-tree, hardy 29 Serviceberry, Apple 30 Sugarberry 31 Yellowwood $3,700.00 $5.00 $250.00 $315.00 $0.00 species only $15.00 $175.00 $2.00 $25.00 $155.00 $165.00 $0.00 Clump Form clump/multi $3,700.00 sub "village green" species only $150.00 $15.00 $5.00 $3,000.00 $165.00 $190.00 $5.00 $3,300.00 sub "redmond" $165.00 $15.00 $25.00 $165.00 $5.00 $165.00 $15.00 $25.00 multi $165.00 $190.00 $5.00 Clump Form $15.00 $25.00 $1,50.00 TOTAL $9,250.00 TOTAL $6,300.00 MISC PROJECT: ADDITIONAL TREES ( SPECIES) FO SPRING 16 TREE PURCHASING PROGRAM PW-FY16-1 PAGE 2 of
FALL 16 TREE PURCHASING STC #1 Hinsdale Nurseries STC #2 Spring Grove Nursery STC #3 Wilson Nurseries 1 Amur maackia 2 Buckeye, Yellow 3 Buckeye, Ohio 5 Crabapple 'Adirondack' 6 Crabapple, Harvest Gold 7 Crabapple, Prairifire 1.75" 2" 2.5" 3" 1.75" 2" 2.5" 3" 1.75" 2" 2.5" 3" $2.00 $2.00 $153.00 $135.00 $153.00 9 Elm, Commendation Elm, Frontier 11 Elm, New Horizon 12 Elm, Patriot 13 Elm, Triumph $9.00 $179.00 $10.00 1 European white alder 15 Hackberry 16 Heritage River Birch 17 Honeylocust 'Skyline' 1 Ironwood, Persian 19 Japanese Scholar tree 2 Lilac, Peking 25 Linden, American Sentry 26 Linden, Sterling Silver 2 Rubber-tree, hardy 29 Serviceberry, Apple 30 Sugarberry 31 Yellowwood $11.00 $167.00 $10.00 $2.00 $16.00 $167.00 $253.00 $.00 $195.00 commom $5.00 $190.00 $15.00 $15.00 $2.00 $1.00 MISC PROJECT: ADDITIONAL TREES ( SPECIES) FO SPRING 16 TREE PURCHASING PROGRAM PW-FY16-1 PAGE 3 of
FALL 16 TREE PURCHASING STC # Doty Nurseries STC #5 Beaver Creek Nursery 1 Amur maackia 2 Buckeye, Yellow 3 Buckeye, Ohio 5 Crabapple 'Adirondack' 6 Crabapple, Harvest Gold 7 Crabapple, Prairifire 9 Elm, Commendation 1.75" 2" 2.5" 3" 1.75" 2" 2.5" 3" $132.00 Elm, Frontier 11 Elm, New Horizon 12 Elm, Patriot 13 Elm, Triumph 1 European white alder 15 Hackberry 16 Heritage River Birch 17 Honeylocust 'Skyline' 1 Ironwood, Persian 19 Japanese Scholar tree 2 Lilac, Peking 25 Linden, American Sentry 26 Linden, Sterling Silver 2 Rubber-tree, hardy 29 Serviceberry, Apple 30 Sugarberry 31 Yellowwood $5.00 $15.00 $195.00 $172.00 $160.00 $7.00 $10.00 $5.00 $2.00 $12.00 $5.00 MISC PROJECT: ADDITIONAL TREES ( SPECIES) FO SPRING 16 TREE PURCHASING PROGRAM PW-FY16-1 PAGE of