Congratulations Imagine a glorious venue, exquisite catering and luxury accommodation This is what awaits you at the Quality Hotel Boldon. Now you have decided to get married, everyone will tell you to make the most of your Special day as it goes so fast. Here at the Quality Hotel we want to ensure that on your wedding day you won t have to waste your time worrying about a thing, we will walk you through every step of the journey. This brochure is just the starting point. We understand no two weddings are the same, so whilst our brochure contains information about wedding packages and menus it is only intended as a guide. By the time you have read through, we hope many of your questions will have been answered, but that s when our service really starts. Your personal wedding coordinator will help to ensure that from the day you book your wedding until the big day itself, you won t have to worry about a thing. You tell us what you want and we will try our very best to make it happen. We believe that planning your wedding should be a pleasure and look forward to working with you over the coming months to create a Perfect and Memorable wedding day.
WEDDING PACKAGE We have designed our Wedding packages with your perfect day in mind. When booking an afternoon and evening wedding reception the following items are included. Minimum numbers apply. Red Carpet arrival Champagne welcome drink for Bride and Groom Master of Ceremonies Dedicated Wedding Coordinator Use of cake plinth and knife Personalised table plan White linen table cloths and napkins Complimentary bedroom for bride and groom with breakfast Special accommodation rate for wedding guests Use of leisure facilities including swimming pool for all residents Free car parking for all guests These additional extras are a sample of what we can provide for you at an additional cost, speak to your Wedding Coordinator for more details. Chair covers with selection of sashes Starlight back drop Starlight top table skirt Live Music Professional DJ Chocolate fountain Champagne fountain Helium balloons Table magician Floral centre pieces Sweet candy buffet
CANAPÉS We have put together the perfect addition to your arrival drinks. Choose from the selection below, we will happily discuss your own ideas. When choosing canapés all guests must be catered for Any 3 Canapés 4.25 per person Any 4 Canapés 5.50 per person Any 5 Canapés 7.25 per person SWEET SELECTION Dipped Strawberries with choice of Milk or White Chocolate Mini Fruit topped Cheesecake Shortbread Biscuit with Clotted Cream & Seasonal Berries SAVOURY SELECTION Roll of Smoked Salmon with Cream Cheese & Fresh Herbs Cherry Tomato & Mozzarella Mini Skewers Mini Ploughman s on Bruschetta HOT SELECTION Tempura Prawn with Sweet Chilli Sauce Mini Sausage & Mashed Potato Fish & Chips in mini cone NIBBLES TRAY Cheese Straws, Mixed Olives, Root Vegetable Crisps, Cashew Nuts, Mediterranean Breadsticks One tray per 10 guests 15.00
DRINKS PACKAGES A drinks package must be provided for all guests attending an afternoon reception. Sparkling wine may be substituted for Champagne 4 per person. PACKAGE ONE Glass of Bucks Fizz Served on Arrival Glass of Red or White Wine Served During Meal Glass of Sparkling Wine Served for Toast 11.75 per person PACKAGE TWO Glass of Pimms & Lemonade Served on Arrival Glass of Red or White Wine Served During Meal Glass of Sparkling Wine Served for Toast 12.75 PACKAGE THREE Glass of Prosecco or Bottled Beer Served on Arrival Glass of Red or White Wine Served During Meal Glass of Champagne Served for Toast 14.75 CHILDREN S DRINK PACKAGE Mocktail Served on Arrival Juice Served During Meal Sparkling Lemonade Served for Toast 3.75 We will be happy to discuss any of your own ideas Other than a champagne fountain we do not allow corkage When providing a champagne fountain 7 corkage per bottle will be charged
SUGGESTED MENUS You may wish to select one of our set menus that have been chosen for you or create your own from the individual selector menus. One set menu must be chosen for all guests with the exception of children and special dietary requirements. MENU 1 Roast Tomato & Pepper Soup Basil croutons Roast Chicken Supreme Shallot & Mushroom Gravy Dark Chocolate & Raspberry Tart Coffee & Homemade Chocolate Truffles 26.80 MENU 2 Poached & Smoked Salmon Terrine Toasted Ciabatta, Herb Crème Fraiche Roast Rump of Lamb Rosemary Mash, Mint Gravy White Chocolate & Mango Pannacotta With a Raspberry Coulis & Homemade Gingerbread Coffee & Homemade Chocolate Truffles 30.80 MENU 3 Smoked Chicken, Prawn & Blue Cheese Salad Piquant dressing Roast Sirloin of Beef Horseradish Yorkshire Pudding, Gravy Strawberry & Vanilla Cheesecake, Mango Coulis Coffee & Homemade Chocolate Truffles 31.80 MENU 4 Sundried Tomato, Red Onion, Goats Cheese & Basil Tart, Balsamic Salad Roast Medallions of Beef, Wild Mushroom & Shallots, Garlic Pomme Puree Warm Apple Frangipan Tart, Vanilla Crème Anglaise Coffee & Homemade Chocolate Truffles 32.80
SELECTOR MENU One set menu must be chosen for all guests with the exception of children and special dietary requirements. FRESHLY PREPARED SOUPS Cream of Seasonal Vegetable Soup with Herb Croutons & Snipped Chives (v) 4.95 Roast Tomato & Pepper Soup, Basil croutons (v) 4.95 Minestrone Soup 4.95 Curried Butternut Squash & Sweet Potato Soup, Coriander Cream (v) 4.95 Northumbrian Broth, Herb Dumplings 4.95 SORBET Lemon 3.95 Raspberry 3.95 Lemon & Lime 3.95 Champagne 3.95 APPETISERS Nest of Melon filled with Seasonal Fruits & Lemon Sorbet (v) 4.95 Roast Pepper, Tomato & Onion Tarte Tatin, Rocket Salad (v) 4.95 Chicken Liver Parfait, Red Onion Marmalade, Melba Toast 4.95 Tomato & Red Onion Mozzarella Salad, Pesto dressing (v) 4.95 Chicken Liver & Fois Gras Parfait, Apple & Blackcurrant Compote, Toasted Brioche 5.95 Poached & Smoked Salmon Terrine, Toasted Ciabatta, Herb Crème Fraiche 5.95 Sundried Tomato, Red Onion, Goats Cheese & Basil Tart, Balsamic Salad (v) 5.95 Smoked Chicken, Prawn & Blue Cheese Salad, Piquant Dressing 5.95
SELECTOR MENU MAIN COURSES Roast Chicken Supreme, Shallot & Mushroom Gravy 14.95 Roast Loin of Pork, Caramlised Apple Sage & Cider Gravy 15.95 Roast Turkey Breast, Chipolatas, Sage & Onion Stuffing 16.95 Pan Fried Breast of Chicken, Fondant Potato, Caramelised Shallots 16.95 Madeira jus & Crispy Leeks Topside of Beef with Horseradish Mash, with Yorkshire Pudding & Gravy 16.95 Slow Roasted Belly Pork, Garlic Mash with an Apple Cider Jus 16.95 Roast Rump of Lamb, Rosemary Mash, Mint Gravy 17.95 Prime Sirloin of Beef with Horseradish Yorkshire puddings, Gravy 18.95 Roast Medallions of Beef, Wild Mushroom & Shallots, Garlic Pomme Puree 19.95 Roast Saddle of Lamb with Mint & Sage Stuffing, Roast Gravy 19.95 All main course dishes are served with Seasonal Vegetables & Roast Potatoes. VEGETARIAN OPTIONS Spinach, Mushroom & Pepper Parcel with a Tomato & Basil Compote 15.95 Caramelised Onion & Mature Cheddar Cheese Tart, Spinach Cream 15.95 Roast Vegetable & Goats Cheese Strudel, Tomato Compote 16.95
SELECTOR MENU DESSERTS Dark Chocolate & Raspberry Tart 4.95 Strawberry & Vanilla Cheesecake, Mango Coulis 4.95 Duo of Dark & White Chocolate Mousse, Raspberry Compote 4.95 Warm Apple Frangipane Tart, Vanilla Crème Anglaise 4.95 Homemade Sticky Toffee Pudding, Butterscotch Sauce, Vanilla ice cream 4.95 Profiteroles filled with Chantilly Cream, Rich Chocolate Sauce 4.95 Warm Apple Tart with Custard 4.95 White Chocolate & Mango Pannacotta, Fruit Biscotti 4.95 Mango & Mascarpone Cheesecake, Fresh Raspberries 5.95 Classic Crème Brulee, With Biscotti 5.95 Northumbrian Cheeseboard, Biscuits & Homemade Chutney 6.95 COFFEE & TEAS Coffee & Homemade Chocolate Truffles 1.95
CHILDREN S MENU You can choose an alternate menu for your younger guests from the menus below or they can have a smaller portion of your adult menu. All children s meals must be pre ordered We suggest this menu for children aged 12 and younger 10 per child STARTERS Platter of fresh fruit Freshly prepared soup Fruit Juice MAIN COURSE Chicken served with Mashed Potato & Vegetables Sausage & Mashed Potato, with Gravy Chicken Goujons, with Fries DESSERTS Selection of Ice Cream Ice Cream Sundae Chocolate Brownie with Vanilla Ice Cream
EVENING BUFFET MENU All guests must be catered for when choosing your Evening menu Selection of open or closed Sandwiches Sliced Garlic Bread Red Onion & Goats Cheese Bruschetta Belly Pork & Apple Croquettes Tempura King Prawns, Chilli Jam Sticky Risotto Balls Chicken, Chilli & Pepper Skewer Chicken Goujons Thick cut Chips Seasoned Potato Wedges with Dip Crispy Roast Potatoes Mini Onion Bhaji, Sour Cream Dip Vegetable Samosa, Sweet Chilli Dip Confit Duck Spring Rolls, Hoi-sin & Spring Onion Dip Coleslaw & Potato Salad Margherita pizza Quiche choose from Ham & Tomato, Tomato & Basil, Cheese & Onion Homemade Pies choose from Minced Beef, Cheese & Onion, Corned Beef & Potato Choose any 5 items for 11.50 per person Choose any 8 items for 13.50 per person Choose any 4 items and 1 from below for 15.95 per person Chicken Curry with Rice and Poppadoms Beef Chilli with Rice Barbecue Lamb Kebabs & Mint Yoghurt Tempura Salmon Strips, Strawberry & Tarragon Syrup Supplement your Evening Menu with one of the following options Mixed salad, Caesar Salad, Greek Salad, Pasta Salad 15 serves 10 LATE NIGHT SNACKS You can choose a late snack to be served between 9.30pm and 11.30pm All guests must be catered for and this option cannot be substituted for Evening Buffet Hot bacon or sausage baps Tomato and Mozzarella served on Ciabatta (v) 4.95 per person
EVENING BUFFET MENU Hot Beef Baguettes Hot sliced beef in gravy served with freshly baked baguettes for guests to fill with sautéed onions, creamed horseradish and mustards to taste Choice of roast potatoes or potato wedges Hot Pork Baguettes Hot sliced pork in gravy served with freshly baked baguettes for guests to fill with sautéed onions, apple sauce, stuffing and mustards to taste Choice of roast potatoes or potato wedges Hot Sausage Baguettes Hot sausages in gravy served with freshly baked baguettes for guests to fill with sautéed onions, pickles and mustards to taste Choice of roast potatoes or potato wedges Quorn Sausage Baguettes (v) Hot sausages in vegetarian gravy served with freshly baked baguettes for guests to fill with sautéed onions, pickles and mustards to taste Choice of roast potatoes or potato wedges Available in place of evening selector menu 11.50 per person Maybe added to selector menu for 7.50 per person All guests must be catered for DESSERT OPTIONS Supplement your evening buffet with the following dessert options 25 per Gateaux serves 16 Chocolate Fudge Cake Blackforest Gateaux Fruit topped Cheesecake Coffee & Mandarin Gateaux
CIVIL CEREMONIES All of our Function Suites are fully licensed for Civil Ceremonies allowing you to move seamlessly from your Ceremony to Reception. We have a selection of suites that accommodate from 10 to 420 guests any day of the week including bank holidays. To enquire and check availability for a Registrar please contact them direct on 0191 4246355. To hire a Function Suite for your Civil Ceremony a room hire charge will apply, this charge includes the coordination of your chosen wedding music. Room Hire Charge 300 maximum of 100 guests Room Hire Charge 500 maximum of 200 guests Room Hire Charge 800 maximum of 450 guests We also offer a rehearsal for you in the weeks leading up to your big day. This is recommended if you have little ones walking down the aisle with you. ACCOMMODATION We have special rates for any of your guests wishing to stay overnight, ideal for those guests wishing to stay a little longer, visit the local attractions or catch up with family and friends. Single/Double bedroom 78 per night with full English breakfast Family bedroom/2 adults 1 child 88 per night with full English breakfast Larger Family bedrooms available on request BOLDON FITNESS Guests staying at the hotel can take advantage of our State of the Art Gym, Pool, Steam Room, Sauna and Jacuzzi, the perfect way to relax and unwind. SUNDAY LUNCH Why not pre arrange Sunday lunch for you and your family and friends and extend those celebrations a little longer!
WEDDING CONTRACT To confirm your provisional booking please complete this form and return with your deposit of 500 within 14 days of making a booking. Hotel representative will sign and then return a copy to you with your wedding confirmation. If deposit is not received within 14 days hotel has the right to release your date without notice. Name of Bride and Groom (please print full name) Date of Wedding Room Name (please confirm availability before selecting choice) Account Details All of the rates are inclusive of VAT and are valid until 31 st December 2014 Signatures I am pleased to confirm the reservation as above and confirm that we accept and have read the terms and conditions stated overleaf. Signature of Bride Signature of Groom Date Signed on behalf of hotel Date
Wedding Terms and Conditions In order to avoid any misunderstandings in respect of your booking, the following are the Terms of business for Wedding related functions. In these terms of business, the expression Hotel means Quality Hotel Boldon, Client means the person, firm or company booking or staying at the Hotel and Event means the wedding or function and activities and events relating to that wedding or function. 1. Booking Confirmation 1.1 Any booking is provisional until the Hotel receives a deposit and a signed copy of these terms from the Client or written confirmation of booking, receipt of which will be deemed to be the Client s acceptance of these Terms. 2. Prices 2.1 All rates include VAT at the current rate. 2.2 All prices are subject to change without prior notification. 3. Availability 3.1 All rooms, facilities, and rates offered by the Hotel are subject to availability at the time of booking and the discretion of the Hotel manager. 4. Numbers 4.1 Provisional minimum numbers will be required from the Client at the time of booking and the Hotel s minimum charge for the facilities booked will be based on those numbers. 4.2 At least 14 days prior to arrival, the Client will provide the Hotel with final guest numbers. The final charge to the Client will be calculated using this number or the actual number attending; whichever is the greater, provided that the minimum charge is exceeded. 4.3 If any reduction is made by the Client to the final numbers less than 14 days prior to arrival, the Hotel may charge the Client 50% of the per head charge for each guest not attending. If less than seven days notice is given, each non-attending guest will be charged to the Client at the full price per head. 4.4 In the event of a reduction in the numbers booked, the Hotel reserves the right at any time up to 14 days prior to arrival to reallocate the booking to suitable alternative facilities or accommodation within the Hotel. 5. Deposits 5.1 Deposits are payable as follows: On booking A non-refundable deposit, of 500.00 12 weeks before the Event A further 40%. Of the balance 28 days before the Event the balance outstanding. 5.2 Failure to pay a deposit within 14 days of holding your requested date entitles the Hotel to treat the booking as cancelled. 5.3 If the Client cancels, any deposit will be set against cancellation charges. 6. Payment 6.1 Settlement of the invoice in full, less any advance payments, must be made prior to departure from the hotel. 6.2 Payment is by cash, cheque, and most major credit cards. 6.3 At least 3 working days are required to process credit and debit card payments and 5 working days to process cheque payments. 6.4 All sums payable are due for payment on presentation of invoice. In the event of any query relating to the invoice, the Client must notify the Hotel within 14 days of the invoice date and the Client s obligation to pay all outstanding balances immediately will not be affected. 7. Cancellations and Postponement 7.1 Cancellation or postponements by the Client must be made in writing and will result in the following charges:- 6-12 Months 50% of expected Food and Beverage costs 1-6 Months 80% of expected Food and Beverage costs 0-1 Month 100% of expected Food and Beverage costs 7.2 If the Hotel can re-let the allocated rooms, then a reduction of the cancellation charge may be made. 7.3 The Client also agrees to reimburse the Hotel for any costs incurred by it arising from the consequential cancellation of the Hotel s arrangements with third parties. 7.4 Clients will be subject to the above cancellation charges if bedrooms reserved by the booking are not taken up, cancelled, or vacated early. 7.5 The Hotel strongly recommends clients to take out cancellation insurance. 8. Changes and Cancellation by the Hotel 8.1 The Hotel may, without prior notice, change the Client s assigned room(s) for one(s) of equal suitability without affecting any minimum or other charge. 8.2 The Hotel may cancel the booking at any time and without liability to the Client if: 8.2.1 The Client is more than 28 days in arrears with payment to the Hotel. 8.2.2 The Client is unable to pay its debts as they fall due; 8.2.3 Any part of the Hotel is closed or unable to operate for any reason beyond the Hotel s control. 8.3 If the Hotel cancels the booking for a reason other than as set out in clause 8.2, then it will use its reasonable endeavours to provide alternative facilities at another hotel. 9. Arrival and Departure 9.1 Bedrooms are usually available from 2pm on the day of arrival and are to be vacated by 11 am on the day of departure. 10. Etiquette and Controls 10.1 The Hotel reserves the right to judge acceptable levels of noise or behaviour of the Client, guests or representatives and the Client must take all steps necessary for corrective action as requested by the Hotel. In the event of failure to comply with management requests, the Hotel may terminate or stop any event without being liable for any refund or compensation. 10.2 The Hotel and the events it hosts are subject to statutory controls, including those relating to fire, licensing, entertainment, health, hygiene and safety. Clients and their guests and representatives must strictly observe these. 10.3 Prior consent of the Hotel must be received for any entertainment or services contracted by the Client or for any display to be fixed. All displays must comply with statutory codes and regulations. 10.4 The Client will ensure that any outside contractor reports to the Hotel s duty manager to sign a contractor s indemnity form. The Hotel may in its absolute discretion refuse access to any contractor. 11. External Purchases 11.1 No wines, spirits, beers, or food may be brought into the Hotel or its grounds by the Client, guests, or representatives for consumption or sale on the premises without the express written consent of the Hotel and for which a charge Corkage charge will be made by the Hotel. 12. Liabilities 12.1 Other than for death or personal injury caused by the negligence of the Hotel, the Hotel s liability to the Client is limited to the price of the booking plus expenses directly and necessarily incurred by the Client to comply with the booking. 12.2 Unless the Hotel is liable under clause 12.1, the Client indemnifies the Hotel from and against any and all liability and any claims, costs, demands, proceedings and damages resulting or arising from the booked meeting or event, the Client, its guests and any outside contractor. 12.3 The Hotel will not be liable for failure to perform to the extent that the failure is caused by any factor beyond its reasonable control. 12.4 The Hotel does not accept responsibility whatsoever for damage to, or theft from, vehicles parked on the hotel premises. 12.5 The Client is responsible for any damage caused to the allocated rooms, furnishings, utensils and equipment in them by any act, default or neglect of the Client, its guests or sub-contractors and shall pay to the Hotel on demand the amount required to make good or remedy any such damage. 13. General 13.1 The Hotel s name, telephone and facsimile numbers, logo, website address and the name Ailantus Hotels and derivatives must not be used in any advertising or publicity without the express prior written consent of the Hotel s General Manager. 13.2 The booking is not assignable by the Client without the prior written consent of the Hotel. 13.3 The information provided by the Client may be processed by Ailantus Hotels for the purposes it has notified to the Data Protection Registrar. By confirming the booking, the Client consents to this processing of the information. 13.4 Any comment or complaint should be made at the Hotel at the time of the event so that the matter can be resolved immediately. Alternatively, write within 28 days to the Hotel s General Manager. 13.5 These terms are deemed to incorporate the Hotel s general terms of business, copies of which are available on request or which can be read on the Hotel s website. These terms will be construed in accordance with English law and the Hotel and Client submit to the non-exclusive jurisdiction of the English courts unless the Hotel is in Scotland, in which case Scottish law will apply and the Scottish courts will have non-exclusive