2018 Made in Maui County Festival

Transcription

1 2018 Made in Maui County Festival FOOD TRUCK VENDOR PACKET submission checklist food truck vendor information food truck vendor application menu submission form program booklet advertising info. program booklet advertising reservation form (optional) Presented by: Page i

2 SUBMISSION CHECKLIST Mahalo for your interest in submitting a 2018 Made in Maui County Festival (MIMCF) Food Truck Vendor Application. Below are step-by-step instructions to assist you with this application process: 1. Please read all MIMCF Food Truck Vendor Information carefully. (pages 1-3) 2. Complete the MIMCF Food Truck Vendor Application. (page 4-6) 3. Include with your application, pictures of your menu dishes, your food truck truck/trailer set-up and your company logo. Images should be in any of the following digital formats: JPEG, TIFF, GIF, and PNG, with a high-resolution format of 300 dpi minimum required. Logo file formats would be preferable in an EPS format. These may be ed to info@madeinmauicountyfestival. com or saved onto a CD or flashdrive to be mailed or hand-delivered. 4. Please keep a copy of your completed application for your reference. 5. Submit your completed application via one of the following methods. Application must be received no later than May 31, 2018, 4:30pm (HST). Please do not submit payment with your application. info@madeinmauicountyfestival.com DROP OFF: Maui County Business Resource Center (located in Maui Mall across from Pizza Hut) 70 East Kaahumanu Ave., in Kahului Ph: (808) Office hours: Mon.-Fri., 8 am-4:30 pm MAIL: Linn Nishikawa & Associates, Inc. 569 Kulaiwi Drive Wailuku, HI Maui Chamber of Commerce The J. Walter Cameron Center, Suite #22A 95 Mahalani St, in Wailuku Phone: (808) Office hours: Mon.-Fri., 8am-12pm, 1-5pm Moloka`i Kuha`o Business Center 2 Kamo i Street, Ste. 600 Kaunakakai, Molokai Ph: (808) Office hours: Mon.-Fri., 9 am-4 pm For application questions, please contact Casey or Linn Nishikawa: info@madeinmauicountyfestival.com or call (808) Page ii

3 2018 FOOD TRUCK VENDOR INFORMATION The 5th Annual Made in Maui County Festival (MIMCF) will be held at the Maui Arts & Cultural Center (MACC) on November 2 and 3, Presented by the County of Maui, Mayor s Office of Economic Development (OED), and the Maui Chamber of Commerce, this two-day event is considered the largest products show in Maui County. In 2018, as part of the festivities, a select number of local food trucks will have an opportunity to showcase their menu items to thousands of visitors and residents in the Food Court area of the MACC during the Big Festival Day! WHERE: WHEN: Maui Arts & Cultural Center 1 Cameron Way, Kahului, Maui APPLICATION PROCESS Saturday, November 3, am 4:30pm Only 13 local food trucks will be selected to participate in the 2018 Festival. Food Truck Vendor Applications for the 2017 MIMCF will be available starting March 1, Deadline for all applications is May 31, Businesses will be notified of the MIMCF Selection Committee s decision on or before July 13, Only fully completed applications will reviewed. Please refer to the Application Submission Checklist for a list of items required to complete your application. PAYMENT DEADLINE / REFUND POLICY Participation fee is $300 per vendor. If selected to participate in the 2018 MIMCF event, your payment is due within 10 working days upon receipt of your confirmation . A late fee of $50 will be accessed for payments received after the 10 working days deadline. Failure to submit payment after 20 working days will result in your losing your food truck space. Payment can be made via credit card (VISA, MasterCard and American Express accepted) or by checks payable to Maui Chamber of Commerce. Checks returned (i.e. insufficient funds, closed account, etc.) will be assessed a processing fee of $30 in addition to monies overdue on booth space. No cash payments or post-dated checks will be accepted. Your cancelled check shall serve as your record of payment. Participation fees are refundable up to September 14, No refunds after this date. FESTIVAL HOURS / VENDOR SCHEDULE Food Vendors will be required to participate throughout the Festival hours on Saturday, November 4. 7:00 am Set-up in Food Court 8 am 4:30 pm Festival open to the public (You are required to have someone in your food truck at all times. 4:30 pm 6 pm Clean up & breakdown ADVERTISING, PROMOTIONS, GIVEAWAYS AND PUBLIC RELATIONS Vendors have an opportunity to increase their visibility during the Festival via sponsorship and/or advertising in the 2018 Festival Directory Program Booklet. If interested in placing an advertisement in this year s program booklet, please refer to pages 7-8. Page 1

4 MENU SUBMISSION Please list the items you plan to sell to attendees on the Menu Submission Form (page 6). Be specific and use extra sheets if needed. The Festival reserves the right to ask you to adjust your menu items to reduce duplication at the event. Approved vendors are encouraged to come prepared with enough supplies/products to avoid running out of food. Last year, over 10,000 visitors and residents attended the Festival on Saturday so please plan accordingly. IMPORTANT: Food Truck Vendors may NOT sell beverages or bottled water. The MACC will be selling sodas and water throughout the event and in the Food Court and Pavilion Areas. LOCATION / SET-UP REQUIREMENTS Food trucks will be located in the Food Court area at the Maui Arts & Cultural Center. All Food Truck Vendors must be fully self-contained, including power/generator. There will be no electricity available. IMPORTANT: Vendors are responsible for meeting the requirements of the County of Maui Fire Department and the State of Hawaii Department of Health, including but not limited to proper fire extinguisher for your type of cooking, proper temperature controls, proper food handling, and food storage. FOOD SERVICE SUPPLIES Food Truck Vendors are responsible for their own food service tables, equipment, serving supplies and paper goods for attendees (plates, napkins, utensils, etc.). The Festival will provide seating for attendees in the Food Court area, along with trash bags and trash cans. In an effort to support the MACC s green initiatives, Food Truck Vendors are encouraged to use green/ bio-containers and utensils for serving. Alternatives to polystyrene foam include uncoated paper, coated paper, cardboard, aluminum foil food service ware, recycled paper napkins, and bio-plastics made from corn, potato and other plant materials. Vendors are responsible for off-site disposal of their own food waste, recyclables and postevent clean-up. Grease cannot be disposed on site. INSURANCE Participating food vendors will be required to have a per occurrence $1 million liability insurance policy and $2 million aggregate and to name the Made in Maui County Festival, County of Maui, Maui Chamber of Commerce, and Maui Arts & Cultural Center as additional insured for the event. Certificate of Insurance reflecting these additional insured must be received no later than Friday, September 21, 2018 to: Mya Awai, MIMCF Coordinator at vendorsupport@madeinmauicountyfestival.com FOOD SERVICE PERMIT & GREEN CARD Approved food trucks must provide proof of a valid Food Establishment Permit and Green Placard issued by the Hawaii State Department of Health no later than Friday, September 21, 2018 to: Mya Awai at vendorsupport@madeinmauicountyfestival.com All vendors offering food products will be required to view a Department of Health video. A link to the video will be sent to approved Food Truck Vendors upon confirmation of acceptance to the Festival. Page 2

5 2018 MADE IN MAUI COUNTY FESTIVAL FOOD TRUCK VENDOR APPLICATION APPLICATION DEADLINE IS MAY 31, 2018, by 4:30 pm. Please type or print clearly to reduce the chance of errors. All fields must be filled in. If a question is irrelevant to you or your business, please mark N/A. REGISTERED BUSINESS NAME GET LICENSE NUMBER MAILING ADDRESS CITY STATE ZIP, HI COMPANY REPRESENTATIVE TITLE COMPANY PHONE FAX POINT OF CONTACT TITLE CONTACT PHONE FAX FESTIVAL PROGRAM BOOKLET LISTING The following contact information will be included in the official MIMCF event program booklet and website ( if you are approved as a 2018 MIMCF vendor. For this reason, please do not include information that you DO NOT want disclosed to the public. COMPANY NAME COMPANY WEBSITE COMPANY WEBSITE COMPANY COMPANY PHONE The Festival will also include Facebook, Twitter, Instagram and Pinterest icons next to your food truck listing, if your company has a social media presence. Please complete the information below. SOCIAL MEDIA ARE YOU ON FACEBOOK AS A BUSINESS? YES NO ARE YOU OR YOUR BUSINESS ON TWITTER? YES NO IF YES, WHAT IS THE NAME OF YOUR FACEBOOK PAGE? IF YES, WHAT IS YOUR TWITTER HANDLE? ARE YOU ON INSTAGRAM AS A BUSINESS? YES NO ARE YOU/YOUR BUSINESS ON PINTEREST? YES NO IF YES, WHAT IS YOUR INSTAGRAM USERNAME? IF YES, WHAT IS YOUR PINTEREST USERNAME? Page 3

6 FOOD TRUCK / TRAILER LAYOUT Setup is a: Food truck Trailer Measurement of your food truck/trailer: length: width: Which side of your food truck is your serving window located? DRIVER S SIDE PASSENGER SIDE Do you serve directly from your truck window? YES NO If no, please explain your food service set-up: Please submit photos of your menu dishes and your food truck/trailer set-up, including your serving window location. REFERENCES Please provide two references from festivals/events you have previously participated in: EVENT YEAR LOCATION REFERENCE CONTACT PHONE EVENT YEAR LOCATION REFERENCE CONTACT PHONE AGREEMENT Initial Initial Initial Initial I understand that the County of Maui Mayor s Office of Economic Development and the Maui Chamber of Commerce reserve the right to cancel this application/contract at any time. I have read the contents of the Food Vendor Packet and agree to the terms set forth. I agree to complete a post-event survey by Wednesday, November 21, 2018 by 4:30 pm. This information will be used by the County of Maui, Mayor s Office of Economic Development, and Maui Chamber of Commerce to verify economic impact of the Festival. I understand that failure to submit a MIMCF post-event survey by this deadline may impact my ability to participate in future Festivals. I agree to participate in the marketing of the Festival, including but not limited to distributing event material, participating in the Festival s social media campaign, and providing photography /information for publicity purposes. I agree to attend one (1) Mandatory Food Truck Vendor Meeting and view the Department of Health food handlers video. Meeting date and video viewing link to be announced. APPROVED BY: SIGNATURE OF AUTHORIZED INDIVIDUAL REPRESENTING VENDOR PRINT NAME OF AUTHORIZED INDIVIDUAL REPRESENTING VENDOR DATE Page 4

7 MENU SUBMISSION FORM Please list your proposed menu items for sale and the approximate cost per item for attendees during the 2018 Made in Maui County Festival on Saturday, November 3. Be specific and use extra sheets if needed. The Festival reserves the right to ask you to adjust your menu items to reduce duplication at the event. MENU ITEM: PRICE: NOTE FOOD TRUCK VENDORS MAY NOT SELL BEVERAGES OR BOTTLED WATER. THE MACC WILL BE SELLING SODAS AND WATER THROUGHOUT THE EVENT AND IN THE FOOD COURT AREA. SUBMITTED BY: PRINT NAME OF AUTHORIZED INDIVIDUAL REPRESENTING VENDOR DATE BUSINESS NAME Page 5

8 2018 MADE IN MAUI COUNTY FESTIVAL PROGRAM BOOKLET ADVERTISING INFORMATION SPECIFICATIONS AD SIZES TRIM BLEED COST Full Page Cover (Inside Front) 7.25 w x 11 h 7.75 w x 11.5 h Available w/sponsorship Full Page Cover (Inside Back) 7.25 w x 11 h 7.75 w x 11.5 h Available w/sponsorship Full Page 7.25 w x 11 h 7.75 w x 11.5 $1,000 1/2 Page 3.25 w x 10.5 h n/a $600 1/4 Page 3.25 w x h n/a $300 1/8 Page 3.25 w x 2.5 h n/a $150 REQUIREMENTS Camera-ready original artwork in digital format (PDF, JPEG, 300 dpi minimum required. DEADLINES Ad space reservations (submit form) Ad artwork & payment deadline September 14, 2018 by 4:30pm October 5, 2018 by 4:30pm SUBMIT TO Submit Festival Directory/Program Booklet Ad Reservation Form, ad artwork, and payment to: Linn Nishikawa & Associates, Inc. info@madeinmauicountyfestival.com 569 Kulaiwi Drive Ph: (808) Wailuku, HI Page 6

9 2018 MADE IN MAUI COUNTY FESTIVAL PROGRAM BOOKLET ADVERTISEMENT RESERVATION FORM YES, I want to purchase an ad in the Made in Maui County Festival event program. FIRST NAME LAST NAME TITLE BUSINESS NAME WEBSITE COMPANY STREET ADDRESS CITY STATE ZIP, HI PHONE FAX POINT OF CONTACT TITLE PHONE FAX ADVERTISEMENT TYPE SELECTION I would like to place the following ad (check appropriate box): FULL PAGE AD - $1,000 1/2 PAGE - $600 1/4 PAGE - $300 1/8 PAGE - $150 PAYMENT METHOD My check is enclosed. Please make checks payable to Maui Chamber of Commerce My credit card payment: NAME ON CREDIT CARD CREDIT CARD TYPE AND NUMBER EXPIRATION DATE CARD SECURITY CODE BILLING ADDRESS BILLING ZIP CODE AD DEADLINES Ad space reservations (complete this form) Ad artwork & payment deadline September 14, 2018 by 4:30pm October 5, 2018 by 4:30pm MAHALO! Page 7