DoD Transportation Electronic Data Interchange (EDI) Convention

Transcription

1 Department of Defense DoD Transportation Electronic Data Interchange (EDI) Convention ASC X12 Transaction Set 602 Voluntary Tender of Freight Services (Version ) DRAFT October

2 Department of Defense DoD Transportation Electronic Data Interchange (EDI) Convention ASC X12 Transaction Set 602 Voluntary Tender of Freight Services (Version DRAFT October

3 CONTENTS 1.0 INTRODUCTION 2.0 CONTROL SEGMENTS 3.0 STANDARD IMPLEMENTATION CONVENTION 4.0 IC ELEMENT MATRIX 5.0 IC ELEMENTS IN EDI FORMAT 6.0 APPLICATION CODE LISTS 7.0 PAPER ENVIRONMENT BUSINESS FORMS 8.0 IC ELEMENT CHANGE MATRIX 9.0 KEY INFORMATION FOR THE DEVELOPER DRAFT 1.1

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5 1.0 Introduction This implementation convention (IC) describes the standard or convention the Military Traffic Management Command (MTMC) and the Department of Defense (DoD) will use to process The Standard Tender of Freight Services (MT FORM 364-R). This convention supports MTMC s voluntary tender program. To obtain information about the use of this implementation convention, contact the: Defense Finance and Accounting Service - Indianapolis Center Directorate of Transportation Payments 8899 E. 56th Street Indianapolis, In For further information about the Defense transportation EDI program, contact the: United States Transportation Command J4-LT 508 Scott Drive Scott Air Force Base, IL To obtain DoD conventions or ASC X12 guidance or to recommend DoD conventions or ASC X12 maintenance, contact the: Defense Logistics Management Standards Office Attn: DLMSO (Room 1655), HQ DLA 8725 John J Kingman Rd., Suite 2533 Ft. Belvoir, VA Who Needs to Use This Document Computer programmers use this document to identify the data requirement for populating an EDI transaction. Why Use a Convention A convention defines the rules for populating an EDI transaction. Following a convention ensures that trading partners will encounter fewer data quality problems during development and maintenance of EDI systems. Contents Additional sections are included in this document. Section 2.0, Control Segments, identifies the specific data requirements for formatting the EDI interchange control segments that envelop all EDI transactions. Section 3.0, Transaction Set Profile, lists the layout of the target transaction set by segment and data element. Identified along side each transaction set data element is the IC Element Matrix index number from Section DRAFT 1.1

6 Section 4.0, IC Element Matrix, identifies the application data elements trading partners need to exchange. This section can be used to map an existing application database into the transaction set. Other Sections contain examples of hard copy documents, examples of EDI transaction sets, segment looping logic tables, and other items that serve as references for software developers. (Blank Page) 1.2 DRAFT

7 2.0 Control Segments Overview This chapter describes the EDI control segments (interchange control and functional group segments). The control segment information was derived from the ASC X12 Standards Draft Version 3 Release 7 (003070). Purpose This chapter identifies the specific data requirements for formatting the EDI control segments when transmitting and receiving EDI transactions. The format and data content of the control segments are usually managed by EDI translation software. The data requirements described herein should be used to set control segment formats when installing or initializing translation software for transmission and reception of EDI transactions. Contents This chapter includes two sections: Interchange Control Segment Hierarchy, identifies the control segments in their order of occurrence in an EDI communications interchange. DoD Convention ASC X12 Control Segments, which presents a detailed description of the DoD's data conventions for formatting EDI standard control segments. These sections will be available upon the official publication of ASC X12 Version in February Special Instructions The control segments identify the data element separator, subelement separator, and segment terminator. DATA ELEMENT SEPARATOR Any unique eight-bit (byte) character could serve as data element separator, segment terminator, or subelement separator, provided each character is disjoint from all data elements within an interchange and that these do not conflict with telecommunications protocols necessary to the transmission of the interchange. The following recommended values conform with information published in Electronic Data Interchange, X12 Standards, Interchange Control Structures, Section 4.3 Delimiter Specifications. While the data element separator may be graphically displayed as an asterisk (*) or a tilde (~) in ASC X12 documentation, it is the value employed in the fourth byte of an interchange envelope that actually assigns the separator that the translators will use throughout an interchange. ASC X12 recommends the ASCII character with hexadecimal value "1D" for use as the data element separator (gs) DRAFT 2.1

8 SUBELEMENT SEPARATOR The ISA segment provides a discrete element (ISA16) for defining the subelement separator within an interchange. Although designated as reserved for future expansion in Version 4 Release 1, a value in ISA16 is required. ASC X12 recommends the ASCII character with hexadecimal value "1F" for use as the subelement separation (us) character. SEGMENT TERMINATOR Likewise, the control envelope establishes the byte value used for segment termination within an interchange. ASC X12 documentation usually portrays this as a new line (n/l) character, but the actual segment terminator for an interchange will be the byte value occurring immediately following the ISA16 segment. ASC X12 recommends the ASCII character with hexadecimal value "1C" for use as the segment (fs) terminator. GS01 CODE VALUE Use code value TS - Transportation Services Tender (602) in the element GS01 of the control envelope for transmitting this transaction. ELECTRONIC PUBLICATION To retrieve the complete version/release control segments contact: Defense Information Standards Agency (DISA) Center for Standards DRAFT

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10 3.0 Standard Implementation Convention This section presents the DoD s convention for interpreting the Transportation Services Tender using the ASC X Transportation Services Tender (Version ). ELECTRONIC PUBLICATION File 602D3070.PDF contains the DoD ASC X Transportation Services Tender (Version ) implementation convention. For the DoD implementation convention including DTEDI developer notes, see file 602D3070.PDF DRAFT 3.1

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12 Section 4.0 IC ELEMENT MATRIX OVERVIEW In order to implement an EDI transaction set, trading partners need to identify the application data elements they plan to exchange, identify where they plan to carry the data within the structure of the EDI transaction (a task commonly called mapping), identify any additional X12 data such as qualifier codes, and publish that information in an implementation convention (IC). This section contains an IC Element Matrix that lists that information. PURPOSE Using the IC Element Matrix will expedite mapping of an application database into a commercial EDI translation package. This IC Element Matrix applies to a specific application database, which is described in the Application Notes section below. HOW TO READ THE IC ELEMENT MATRIX To read the matrix, trading partner needs to understand matrix record types, two categories of matrix information, the matrix layout, and the sort order of the matrix. They also need a basic understanding of ASC X12 standard structures and syntax. Record Types The IC Element Matrix contains two types of records: segment header records and element records. Segment header records. Each segment header record begins the description of a discrete occurrence of an X12 segment. The element records (see below) that follow a segment header record cannot be co-mingled with elements from other segments, including those segments with matching IDs. Element records identify an individual data element that occurs within a segment. Each element satisfies either an application requirement or X12 standard syntax. If one element in a segment is passed, all elements in the segment need to be passed in accordance with the IC requirement designator (REQ). Two Categories of Record Information Each record contains two categories of information: IC application information and ASC X12 information. IC application information describes attributes about the application requirement. ASC X12 information. That information is extracted directly from the X12 standard dictionary and enables programmers to map the IC element into the standards DRAFT 4.1

13 Matrix Layout The IC Element Matrix lists information in ten columns. IC Data Element Name (DATA NAME) is a label for each data element using terminology common to the business environment. The IC Element Matrix identifies an element as a Route Order Number Qualifier. This is more concise than using the generic X12 label of Reference Number Qualifier. A segment header records identifies the segment ID in this column. IC Element Number (ELEM NO) enables analysts and programmers to quickly cite a record in the matrix. IC Data Group Number (GRP) is a number assigned by the IC developers. That number identifies an IC element with a group of elements that form a relation (database table) within the application data model. In order to quickly reference a relation, Defense transportation developers label them with a Data Group number. For example, a Bill To Address may belong to the PURCHASE ORDER relation (GRP = 10). A Stop-off Delivery Address may belong to the ITEM DELIVERY relation (GRP = 60). X12 Transaction Set Table Number (TBL). 1= Header Table, 2= Detail Table, 3= Summary Table. X12 Segment Position (POS). The position of the segment in the transaction set table. X12 Segment Reference Designator (REF DES). The segment ID and position of the element within the segment. (This column is blank for all segment header records.) X12 Simple or Composite Data Element Number (DE#). The X12 data element that occurs at the REF DES of the segment. (This column is blank for all segment header records.) IC Requirement Designator (REQ). In a segment header record, this column indicates the usage of the segment. In an element record, this column indicates the usage of the element within the segment, if the segment is used. IC Element Code List (VALUE). This column lists both X12 standard codes and application-unique codes. If the list is large, it appears in the Section Application Code Lists. IC Element Notes (DoD CONVENTION NOTES) can contain information about various segment and element attributes. Element attributes may differ from those in the X12 standard. For example, if trading partners expect to exchange a purchase order number that has a specific length and structure, those attributes are decribed here. Further, if a REQ is conditional, the condition is usually described here. Sort Order of the Matrix The IC elements in the IC Element Matrix are presented in an order that enables programmers to generate application-to-translator interface files (also known as user defined files or UDFs) that are syntactically correct in accordance with ASC X12 standards. 4.2 DRAFT

14 Application Notes The IC Element Matrix in this section maps data requirements for the Military Traffic Command s (MTMC s) Voluntary Tender Program from the Department of Defense (DoD) Standard Tender of Freight Services into the ASC X12 Transaction Set 602 Transportation Services. DoD derived the IC elements from the following sources: Examination of sample paper tenders Analysis of MT FORM 364-R Instructions for Use Comparing data dictionaries of various tender application systems Analysis of ASC X12 Transaction Set 602 Transportation Services Tender (Version ) Comments submitted by transportation activities involved in the DoD electronic data interchange effort DRAFT 4.3

15 A. 4 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES ST SEGMENT [001 ] ST M Transaction Set Id [002 ] ST M Transportation Service Tender Transaction Set Control Number [003 ] ST M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set. DEPARTM ENT OF DEF E NSE T RANSPORTAT ION EDI CONVENT I O N DK SEGMENT [004 ] DK M Standard Carrier Alpha Code [005 ] DK M DRAF T Docket Control Number [006 ] DK M Use MTMC in this data element. Tender Number (DK Map) [007 ] DK M Tender Supplement Number (DK Map) [008 ] DK M If not supplement, use zero. Also applies to Section A, Block 5. Mode [009 ] DK M See MT FORM 364-R instructions Docket Type [010 ] DK M M - Multiple Independent Factor Through Rate S - Single Factor Through Rate Tender Effective Date [011 ] DK M Tender Expiration Date [012 ] DK C Use YYMMDD format. Carry centruy in DK11. Use YYMMDD format. Required on all tender transactions except cancellation supplements. Carry century in DK12. VOL UNT ARY F R EIGHT 602. TENDER A

16 Tender Effective Date Century [012 a ] DK C Tender Expiration Date Century [012 b ] DK C PRI SEGMENT [014 ] PRI M Tender Reference Use Code [015 ] PRI M TP - Tariff Publication Carrier SCAC (PRI Map) [016 ] PRI M Use up to 12 occurrences of the PRI segment to cancel up to 12 tenders with a single 602 transaction. Tender Number (PRI Map) [017 ] PRI M Tender number appears in multiple segments due to X12 requirements. DEPART MENT TRANS P O RTATIO OF DEF N ED E NSE I CONV E N TION DRAF T Tender Section Identifier [018 ] PRI C Required on all tenders and supplements except cancellation supplements. Use D to indicate Tender Section D, E for Tender Section E, E1 for Tender Section E1, or F for Tender Section F. Tender Section E Table/Section F Item [019 ] PRI C A.5 Required when filing Sections E and F. Use 1 to indicate Tender Section F; Item 1, 2 for Tender Section F, Item 2; 3 for Tender Section F, Item 3. Use A to indicate Tender Section E, Table A; B for Tender Section E, Table B; C for Tender Section E, Table C; D for Tender Section E, Table D; E for Tender Section E, Table E; or F for Tender Section E, Table F. Revises/Cancels Reference Number Qualifier [020 ] PRI C R1 - Current Revision Number R2 - Canceled Revision Number When supplementing, use R1 to revise the tender number in PRI09. When cancelling, use R2 to cancel the tender number in PRI09. VO LUNT ARY F REI G HT 602.A. T ENDER

17 A. 6 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Revised/Cancelled Tender Number [021 ] PRI C PRI SEGMENT [022 ] PRI C Format calls for eight-position tender number. The first six digits are the original tender number. The last two digits are the supplement number. DEPARTM E NT OF T RANSPORT AT ION EDI DEFE CONVENT I O N NSE Use this segment for Appendix A information. Appendix A Use Code [023 ] PRI M TP - Tariff Publication Appendix A Carrier SCAC [024 ] PRI M DRAF T Appendix A Tender Number [025 ] PRI M Appendix A Qualifier [026 ] PRI M Use A to designate Appendix A. SA SEGMENT [026 a ] SA C Tender Issue Date [027 ] SA M Use format YYMMDD. Reason for Tender Transaction [028 ] SA M 1 - Add 2 - Change (Update) 3 - Delete PS - Proposal Carriers SCAC [029 ] SA M Authorized Officer/Agent Name [030 ] SA M Either an authorized officer appears or a carrier agent appears, but not both. VOL UNT ARY FR EIGHT T E NDER 602. A

18 Authorization Date [031 ] SA C NTE SEGMENT [032 ] NTE C Use format YYMMDD. This date accounts for Section C signature date. Use this segment if filing a supplement. Nature Of Change Qualifier [033 ] NTE M CHG - Change Nature Of Change [034 ] NTE M CD SEGMENT [038 ] CD M Application - Logical Connector [039 ] CD M DEPART M TRANSP O E NT RTAT OF DEF IO N E E DI CO NSE NV EN TION Use PA to designate application. DRAF T Application - Condition Code [040 ] CD M Use SHTY to designate application condition. Application Code [041 ] CD M Use INTER to designate Interstate. Use INTRA to designate Intrastate. Application Intrastate State Code [041 a ] CD C Use two-digit state code if intrastate rates are filed. Otherwise, do not use this element. CD SEGMENT [042 ] CD M VOL UNT A.7 Operating Authority - Logical Connector [043 ] CD M Operating Authority - Condition Code [044 ] CD M Use OA to designate operating authority. Use AUTH to designate operating authority condition. ARY FR EI GHT T E 602.A NDER

19 A. 8 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Operating Authority - 1st [045 ] CD M Actual certificate number. Rail carriers send the character string EXEMPT. Operating Authority - 2nd [046 ] CD C Use for additional operating authority. DEPARTM ENT OF T RANSPORTAT ION EDI DEFE CONVENT I ON NSE Operating Authority - 3rd [047 ] CD C Use for additional operating authority. DRAF T CD SEGMENT [048 ] CD M Tender Distribution - Logical Connector [049 ] CD M Use TD to designate tender distribution. Tender Distribution - Condition Code [050 ] CD M Use SHTY to designate tender distribution condition. Tender Distribution [051 ] CD M Use LT10N for less than 10,000 lb., GT10N for greater than 10,000 lb., or TL for both less than and greater than 10,000 lb CD SEGMENT [052 ] CD M Governing Publications - Logical Connector [053 ] CD M Use GP to governing publications. VOL UNT ARY F R EIGHT 602. T E NDER A

20 Governing Publications - Condition Code [054 ] CD M Actual Governing Publications [055 ] CD M Additional Governing Publications [056 ] CD C Additional Governing Publications [057 ] CD C CD SEGMENT [058 ] CD M Use AUTH to designate governing publications condition. Use for additional governing publications. DUse for additional governing publications. DEPART M TRANSP O E NT RTAT OF IO N E DEFE I CO NSE NV E NTION DRAF T Combination/Proportional Rates - Logical Connector [059 ] CD M Combination/Proportional Rates - Condition Code [060 ] CD M Use PO to designate combination/proportional rates. Use COMB to designate combination/proportional rates condition. Combination/Proportional Rates [061 ] CD M From hard copy tender, Section B, Item H: use L for local rates (second box) or P for proportional rates (third box). If both apply to the tender (first box), use A for any combination. VOL CD SEGMENT [063 ] CD M UNT A.9 Type Equipment Offered - Logical Connector [064 ] CD M A maximum of 16 equipment descriptions may appear in 6 occurrences of the CD segment. See MT FORM 364-R instructions. Use TE to designate type equipment offered. ARY F REIGH T 602.A. TE NDER

21 A. 10 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Type Equipment Offered - Condition Code [065 ] CD M Use MTEQ to designate type of equipment offered condition. Type Equipment Offered [066 ] CD M Type Equipment Additional [067 ] CD C DEPARTM E NT OF T RANSPORT AT ION EDI DEFE CONVENT I ON NSE Use for additional type equipment. Type Equipment Additional [068 ] CD C Use for additional type equipment. DRAF T N1 SEGMENT [069 ] N1 M Issuing Carrier Qualifier [070 ] N M BO - Broker or Sales Office TI - Tariff Issuer Carriers SCAC Qualifier [072 ] N M 2 - Standard Carrier Alpha Code (SCAC) Carriers SCAC (N1 Map) [073 ] N M PER SEGMENT [083 ] PER M Phone Number Contact Qualifier [084 ] PER M SC - Schedule Contact Phone Number Qualifier [085 ] PER M TE - Telephone Phone Number [086 ] PER M PER SEGMENT [087 ] PER M Authorized Officer/Agent Contact Qualifier [088 ] PER M TD - Tender Developer Authorized Officer/Agent Name [088 a ] PER02 93 C VOL UNT ARY FR EIGHT 602. TENDER A

22 Authorized Officer/Agent Phone Number Qualifier [089 ] PER M TE - Telephone Authorized Officer/Agent Phone Number [090 ] PER M PR SEGMENT [091 ] PR M Repeat this PR loop for each commodity. Commodities Class Used - Logical Connector [092 ] PR M P - (Plus Value; see X12 Dictionary) Commodities Class Used - Code Qualifier [093 ] PR02 23 M D - Department of Defense Unique Code N - National Motor Freight Classification (NMFC) U - Uniform Freight Classification (UFC) DEPART ME NT OF TRANS P O RTAT I O DEFE N ED NSE I CONV E N TION Commodities Code [094 ] PR03 22 M DRAF T Use of NMFC excludes use of UFC and vice versa. DoD unique codes may occur with either NMFC or UFC. Maximum of 16 commodities can be described on a single tender. CD SEGMENT [098 ] CD M Use this segment when an assigned release value applies. There should be one commodities release value CD segment for every commodity code PR segment. Commodities Release Value (Assigned) - Logical Connector [099 ] CD M Use PO to designate commodities release value. VOL A.11 Commodities Release Value (Assigned) - Condition Code [100 ] CD M Commodities Release Value (Assigned) [101 ] CD M Use DDUA to designate a DoD assigned number for comoddities release value condition. UNT ARY FR EIGH 602.A. T T ENDER

23 A. 12 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Release Value Unit of measure [102 ] CD M Use A for per pound per article. Use L for per pound. Use T for per pound per vehicle. Use V for per vehicle. CD SEGMENT [103 ] CD C DEPARTM ENT OF DEFE NSE T RANSPORT AT ION EDI CONVENTIO N Use this segment when an unassigned release value applies. There should be one commodities release value CD segment for every commodity code PR segment. Commodities Release Value (Unassigned) - Logical Connector [104 ] CD M DRAF T Commodities Release Value (Unassigned) - Condition Code [105 ] CD M Use PO to designate unassigned commodities release value. Use LIPP to designate unassigned commodities release value condition. Commodities Release Value (Unassigned) [106 ] CD M If full release value applies, send zero in this data element. If a decimal is needed to express this rate, it must be included Release Value Unit of Measure [107 ] CD M SB SEGMENT [108 ] SB C Use A for per pound per article. Use L for per pound. Use T for per pound per vehicle. Use V for per vehicle. This segment begins the detail table for Section D (Point to Point Rates). Section D requirements are expressed as DataGroup 100, 110, and 120. See Section 9.0 for looping logic. VOLUNT ARY F R EIGHT T E NDER 602. A

24 Tender Section D (Docket Level) [109 ] SB M SC SEGMENT [110 ] SC M Docket Sub-Level [111 ] SC M Docket Sub-Level [112 ] SC M Use the value 1 as the level number. This segment begins DataGroup 110, routing information. For every occurrence of DataGroup 110, there must be an occurrence of DataGroup 120. Use the value 1 as the level number. Use D to designate Section D of the Government Standard Tender. DEPART TRANSP MENT O RTAT OF IO DEFE N ED NSE I CONV EN TION DRAF T GY SEGMENT [114 ] GY M Use a single occurrence of this segment to describe each location. A.13 Geographic Qualifier [115 ] GY M B - Between F - From T - To Location Qualifier [117 ] GY M SL - U.S. SPLC Standard Point Location Code [119 ] GY M Rail Routes [121 ] GY C SRT SEGMENT [122 ] SRT M Rate Qualifier [123 ] SRT M A - Add Rate Always enter a two-position data element. For single digit integers, use a leading zero. For example, use 01 for route number 1. Begin DataGroup 120, Section D rate table information. VOL UNT ARY F R EIGH 602.A. T TE NDER

25 A. 14 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Rate Value Qualifier [125 ] SRT M BR - Per Barrel CW - Per Hundred Weight DR - Per Dromedary Service Shipment HD - Per Hundredweight Per Dromedary Service Shipment PG - Per Gallon ST - Per Short Ton VA - Per Vehicle Moved VH - Per Vehicle Used VR - Per Rail Car Used DEPARTM ENT OF DEFE NSE T RANSPORTAT ION EDI CONVENTI ON See Section 6.0 for MTMC rate code conversions and rate formats. MIN SEGMENT [126 ] MIN M DRAF T Use one MIN segment per page of rates submitted. Implied decimal always occurs at the first position. Therefore, pad all integers with a zero to the right. (e.g. value 1 = 10, value 55 = 550, etc.) Minimum - Weight/Volume/Quantity [127 ] MIN M First occurrence of minimum in Section D. Minimum - Weight/Volume/Quantity [128 ] MIN C Second occurrence of minimum in Section D. Minimum - Weight/Volume/Quantity [129 ] MIN C Third occurrence of minimum in Section D. VOL Minimum - Weight/Volume/Quantity [130 ] MIN C UNT Minimum - Weight/Volume/Quantity [130 a ] MIN C Fourth occurrence of minimum in Section D. Fifth occurrence of minimum in Section D. ARY FR EIGHT T E NDER 602. A

26 Minimum - Weight/Volume/Quantity [130 b ] MIN C Minimum - Weight/Volume/Quantity [130 c ] MIN C Minimum - Weight/Volume/Quantity [130 d ] MIN C SRM SEGM [131 ] SRM M NENT Rate - Column A [132 ] SRM01 60 M Rate - Column B [133 ] SRM02 60 C Sixth occurrence of minimum in Section D. Seventh occurrence of minimum in Section D. Eighth occurrence of minimum in Section D. DEPART O MENT TRANSP RTATIO OF DEFE N ED NSE I CONV E TION DRAF Rate - Column C [134 ] SRM03 60 C TRate - Column D[135 ] SRM04 60 C Rate - Column E [135 a ] SRM05 60 C Rate - Column F [135 b ] SRM06 60 C Rate - Column G [135 c ] SRM07 60 C Rate - Column H [135 d ] SRM08 60 C Rail Only Incentive [136 ] SRM09 60 C A.15 SB SEGMENT [137 ] SB C This segment begins Section E (Territorial Rates). Section E can occur multiple times per tender. Upon selecting a rate table for Section E, the use of any other rate table is excluded. DataGroup 410 describes the routing requirements. DataGroups describe rate information. Items 1-5 (DataGroup 410) below are described once and apply to all rate Tables A-F (DataGroup ) under Item 6. Rate tables under Item 6 are described separately below, each beginning with an SRT segment. The SB and SC segments apply to all tables in Section E. See Section 9.0, Table F-3, for looping logic. VOL UNT ARY FR EI GH T 602.A. TE NDER

27 A. 16 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Tenders Section E (Docket Level) [138 ] SB M SC SEGMENT [139 ] SC M Use the value 1 as the level number. Routing consists of either all (F)roms and (T)os or all (F)roms and (B)etweens. Tos and Betweens cannot occur in the same routing. DEPARTM ENT OF DEFE NSE T RANSPORTAT ION EDI CONVENTIO N Docket Sub-Level [140 ] SC M Use the value 1 as the level number. DRAF T Docket Sub-Level [141 ] SC M Use E to designate Section E of Government Standard Tender. GY SEGMENT [142 a ] GY C Use when exception points apply. Exception Point Qualifier [142 b ] GY M F - From T - To Maximum of 6 exception points per tender. Use code value F to designate origins excepted from application of Section E. Use code value T to designate destinations excepted from Section E Location Qualifier [142 c ] GY M SL - U.S. SPLC Standard Point Location Code [142 d ] GY M GY SEGMENT [143 ] GY C All Points Origin (From) Qualifier [144 ] GY M F - From All Points Location Qualifier [146 ] GY M AP - All Points VOL UNT ARY FR EIGHT 602. T E NDER A

28 All Points Code [147 ] GY M Use 9C - All Points in CONUS to describe origins; this is the only origin description that can appear on a page of routes for Section E. Rail Route Number [149 ] GY C If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). GY SEGMENT [150 ] GY C SPLC Origin (From) Qualifier [151 ] GY M F - From SPLC Origin Location Qualifier [153 ] GY M SL - U.S. SPLC DEPART O MENT TRANSP RTATIO OF DEF N CO E E D I NSE NV E N TION SPLC Origin [154 ] GY M DRAF T Rail Route Number [156 ] GY C Include clear-text name of city/installation. If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). GY SEGMENT [157 ] GY C Region Origin (From) Qualifier [158 ] GY M F - From Region Origin Location Qualifier [160 ] GY M RG - Region A.17 Region Origin Code [161 ] GY M Rail Route Number [162 ] GY C GY SEGMENT [163 ] GY C See MT FORM 364-R Section E instructions for region code definitions. Use two-position code with no space. If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). Use this segment if From State/Province applies. VOL UNT ARY FREI G HT T ENDER 602.A

29 A. 18 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES State Origin (From) Qualifier [164 ] GY M F - From State Location Qualifier [166 ] GY M SP - State/Province State Code [167 ] GY M Use standard two-position state abbreviation. DEPARTM ENT OF DEFE NSE T RANSPORTAT ION EDI CONVENTIO N Rail Route Number [169 ] GY C If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). GY SEGMENT [170 ] GY C DRAF T Zone Origin (From) Qualifier [171 ] GY M F - From Use this segment if From Zone applies. Zone Location Qualifier [173 ] GY M ZN - Zone Zone Code [175 ] GY M See MT FORM 364-R Section E instructions for zone code definitions Rail Route Number [177 ] GY C GY SEGMENT [178 ] GY C All Points Destination (To) Qualifier [179 ] GY M B - Between T - To All Points Location Qualifier [181 ] GY M AP - All Points If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). Use this segment if To/Between All Points applies. VOLUNT ARY FR EIGHT 602. T E NDER A

30 All Points Code [182 ] GY M Rail Route Number [184 ] GY C GY SEGMENT [185 ] GY C Use 9C - All Points in CONUS to describe destination; this is the only destination description that can appear on a page of routes for Section E. Specific origins are described using SPLCs, region codes, zone codes, and state abbreviations. If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). Use this segment if To/Between SPLC applies. DEPART TRANS P M ENT O RTAT OF IO N E DEF D E NSE I CONV EN TION SPLC Destination (To) Qualifier [186 ] GY M B - Between T - To DRAF T SPLC Location Qualifier [188 ] GY M SL - U.S. SPLC Standard Point Location Code [189 ] GY M Rail Route Number [191 ] GY C If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). GY SEGMENT [192 ] GY C Use this segment if To/Between Region applies. A.19 Region Destination (To) Qualifier [193 ] GY M B - Between T - To Region Location Qualifier [195 ] GY M RG - Region Code Region Code [196 ] GY M See MT FORM 364-R Section E instructions for region code definitions. Rail Route Number [198 ] GY C VO LUNT ARY F R EI G HT T 602.A. ENDER

31 A. 20 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES GY SEGMENT [199 ] GY C State Destination (To) Qualifier [200 ] GY M B - Between T - To State Location Qualifier [202 ] GY M SP - State/Province Use this segment if To/Between State/Province applies. DEPARTM E NT OF DEF E NSE T RANSPORT AT ION EDI CONVENT I ON State Code [203 ] GY M Use standard two-position state abbreviation. Rail Route Number [205 ] GY C DRAF T If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.). GY SEGMENT [206 ] GY C Use this segment if To/Between Zone applies. Zone Destination (To) Qualifier [207 ] GY M B - Between T - To Zone Location Qualifier [209 ] GY M ZN - Zone Zone Code [211 ] GY M Rail Route Number [213 ] GY C See MT FORM 364-R Section E instructions for Zone Code definitions. VOL UNT If rail routes apply, identify the rail route number with a two digit code (e.g. 01, 02, 03, etc.) A ARY FR EIGHT T E NDER

32 SRT SEGMENT [220 ] SRT C This segment begins DataGroup 420 used for Section E, Table A rates. If this rate table applies, it excludes use of all other rate tables. DoD allows only one Table A per occurrence of Section E. Section E, Table A Change Type Code [221 ] SRT M A - Add Rate Value Qualifier [223 ] SRT M MV - Per Mile Per Vehicle (Railcar) Moved VU - Per Mile Per Vehicle (Railcar) Used See Section 6.0 for MTMC rate code conversions and rate formats. Minimum Charge [224 ] SRT M DEPART TRANS P ME O NT RTAT OF IO DEF N ED E NSE I CONV EN TION DRAF T SRM SEGMENT [225 ] SRM M Rate [226 ] SRM01 60 M SRT SEGMENT [227 ] SRT C This segment begins DataGroup 430 used for Section E, Table B rates. If this rate table applies, it excludes use of all other rate tables. DoD allows only one Table B per occurrence of Section E. A.21 Section E, Table B Change Type Code [228 ] SRT M A - Add Rate Value Qualifier [230 ] SRT M CW - Per Hundred (of Basic Units) DR - Per Dromedary Service Shipment DS - Per Hundred Weight Per Mile Per Dromedary Service Shipment HD - Per Hundred Weight Per Dromedary Service Shipment HM - Rate Per Hundred Weight Per Mile MV - Per Mile Per Vehicle (Railcar) Moved PG - Per Gallon PY - Per Gallon Per Mile Minimum Charge [231 ] SRT C See Section 6.0 for MTMC rate code conversions and rate formats. VO L UNT ARY F REI G 602.A. HT T ENDER

33 A. 22 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES MIN SEGMENT [232 ] MIN M Minimum quantity occurs one-for-one with rates. Implied decimal always occurs at the first position. Therefore, pad all integers with a zero to the right. (e.g. value 1 = 10, value 55 = 550, etc.) DEPARTM E NT OF DEF E NSE T RANSPORT AT ION EDI CONVENTION Minimum Quantity (Pounds/Gallons/Vehicles) Col. 1 [233 ] MIN M Minimum Quantity (Pounds/Gallons/Vehicles) Col. 2 [234 ] MIN C Minimum Quantity (Pounds/Gallons/Vehicles) Col. 6 [238 ] MIN C DRAF T Minimum Quantity (Pounds/Gallons/Vehicles) Col. 7 [239 ] MIN C Minimum Quantity (Pounds/Gallons/Vehicles) Col. 8 [240 ] MIN C SRM SEGMENT [241 ] SRM M Rate Col. 1 [242 ] SRM01 60 M Rate Col. 2 [243 ] SRM02 60 C Rate Col. 3 [244 ] SRM03 60 C Rate Col. 4 [245 ] SRM04 60 C Rate Col. 5 [246 ] SRM05 60 C Rate Col. 6 [247 ] SRM06 60 C Rate Col. 7 [248 ] SRM07 60 C Rate Col. 8 [249 ] SRM08 60 C Rail Incentive [250 ] SRM09 60 C VOL UNT ARY FR EIGHT T E NDER 602. A

34 SRT SEGMENT [251 ] SRT C This segment begins DataGroup 440 used for Section E, Table C rates. If this rate table applies, it excludes use of all other rate tables. DoD allows only one Table C per occurrence of Section E. Section E, Table C Change Type Code [252 ] SRT M A - Add Rate Value Qualifier [254 ] SRT M ST - Per Short Ton See Section 6.0 for MTMC rate code conversions and rate formats. MIN SEGMENT [255 ] MIN M DEPART TRANS P M O ENT RTAT OF IO DEF N ED ENSE I CO NV EN TION DRAF T Minimum Quantity (Short Tons) Col. 1 [256 ] MIN M Minimum Quantity (Short Tons) Col. 2 [257 ] MIN C Minimum Quantity (Short Tons) Col. 3 [258 ] MIN C A.23 SRM SEGMENT [259 ] SRM M Rate [260 ] SRM01 60 M Rate [261 ] SRM02 60 C Rate [262 ] SRM03 60 C SRT SEGMENT [263 ] SRT M This segment begins DataGroup 450 used for Section E, Table D rates. If this rate table applies, it excludes use of all other rate tables. DoD allows only one Table D per occurrence of Section E. Section E, Table D Change Type Code [264 ] SRT M A - Add VO L UNT ARY FR EIGH T T ENDER 602.A

35 A. 24 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Percent Rate Value Qualifier [266 ] SRT M AV - Ad Valorum (Percent of Value) See Section 6.0 for MTMC rate code conversions and rate formats. Minimum Charg e Rate [268 ] SRT M Percent of Class 100 rate, expressed as a whole number. DEPARTM ENT OF DEFE NSE T RANSPORT AT ION EDI CONVENT I ON MIN SEGMENT [269 ] MIN M FAK Commodity Rate [270 ] MIN M DRAF T Specific NMFC or DoD Unique Commodity Rate [271 ] MIN C Use this data element when Section A, Item 14 [PR03, DataGroup 90] cites a FAK commodity code. Otherwise, use zero in this data element. Use this data element when Section A, Item 14 [PR03, DataGroup 90] cites a NMFC or DoD unique commodity code. Otherwise, use zero in this data element. SRT SEGMENT [272 ] SRT C This segment begins the description of Section E, Table E rates (DataGroup 460). If this rate table is used, it excludes the use of all other rate tables in Section E. It may be used only once Tender Sec E, Table E (Per Car/Vehicle Used) [273 ] SRT M A - Add Per Car/Vehicle Rate Value Qualifier [275 ] SRT M VH - Per Vehicle Used VR - Per Rail Car Used See Section 6.0 for MTMC rate code conversions and rate formats. VOL UNT ARY F R EIGHT TENDER 602. A

36 DRAF T SRD SEGMENT [276 ] SRD M Mileage - Low Limit Qualifier [277 ] SRD M M - Miles (Actual) Mileage - Low Limit [278 ] SRD M Mileage - High Limit Qualifier [279 ] SRD M M - Miles (Actual) Mileage - High Limit [280 ] SRD M Per Car/Vehicle Used Only Rate [281 ] SRD05 60 M SRT SEGMENT [282 ] SRT C Tender Sec E, Table E (Per Gallon/Hundredweight) [283 ] SRT M A - Add Enter the rate that applies to the mileage break. This segment begins the second description of Section E, Table E rates (DataGroup 470). If this rate table is used, it excludes the use of all other rate tables in Section E. Per Gallon/Hundredweight Rate Value Qualifier [285 ] SRT M CW - Per Hundredweight PG - Per Gallon See Section 6.0 for MTMC rate code conversions and rate formats. This also qualifies the Minimum Expressed As box on MT FORM 364-R. DEPART O MENT TRANSP RTATIO OF DEF N ED E I CO NSE NV EN TION A.25 SRD SEGMENT [286 ] SRD M Use one occurrence of the SRD segment for this rate table. Mileage Qualifier (Filler) [287 ] SRD M M - Miles (Actual) Mileage (Filler) [288 ] SRD M Use zero in this data element. Mileage Qualifier (Filler) [289 ] SRD M M - Miles (Actual) Mileage (Filler) [290 ] SRD M Use zero in this data element. VOLUNT ARY FR EI GHT 602.A. TE NDER

37 A. 26 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Per Hundredweight/Gallon Rate [291 ] SRD05 60 M Per Hundredweight/Gallon Rate [292 ] SRD06 60 C The following minimums apply: Rail - 10,000 gal./40,000 lb. Truck - 5,000 gal./10,000 lb. Express rate using dollars and cents. DEPARTM ENT OF DEFE NSE T RANSPORT AT ION EDI CONVENTIO N The following minimums apply: Rail - 20,000 gal/60,000 lb. Truck gal./15,000 lb. Express rate using dollars and cents. Per Hundredweight/Gallon Rate [293 ] SRD07 60 C DRA FT Per Hundredweight Rate [294 ] SRD08 60 C The following minimums apply: Rail - 30,000 gal/80,000 lb. Truck - 20,000 lb. Express rate using dollars and cents. The following minimums apply: Rail - 100,000 lb. Truck lb. Leave this element blank when not offering a rate. Per Hundredweight Rate [295 ] SRD09 60 C The following minimums apply: Rail - 120,000 lb. Truck - 30,000 lb. Leave this element blank when not offering a rate Per Hundredweight Rate [296 ] SRD10 60 C Per Hundredweight Rate [297 ] SRD11 60 C The following minimums apply: Rail - 140,000 lb. Truck - 35,000 lb. Leave this element blank when not offering a rate. The following minimums apply: Rail - 160,000 lb. Truck - 40,000 lb. Leave this element blank when not offering a rate. VOL UNT ARY FR EIGHT 602. TENDER A

38 Per Hundredweight Rate [298 ] SRD12 60 C Rail Incentive [299 ] SRD13 60 C SRT SEGMENT [300 ] SRT M Tender Sec E, Tbl E (Per CWT Per Mile/Per Gal. Per Mile) [301 ] SRT M A - Add The following minimums apply: Rail - 180,000 lb. Truck - 45,000 lb. Leave this element blank when not offering a rate. This segment begins DataGroup 480 used for Section E, Table E rates. If this rate table applies, it excludes use of all other rate tables. DoD allows only one Table E per occurrence of Section E. DEPART M TRANSP O ENT OF RTAT ION E DEF D E NSE I CO NV EN TION DRAF T Per Hundredwt Per Mile/Gallon per Mile Rate Value Qualifier [303 ] SRT M HM - Rate Per Hundred Weight Per Mile PY - Per Gallon Per Mile See Section 6.0 for MTMC rate code conversions and rate formats. This also qualifies the Minimum Expressed As box on MT FORM 364-R. SRD SEGMENT [304 ] SRD M Use a separate occurrence of the SRD segment for each mileage break. Rates must be offered for all mileage brackets within the tender s territorial application from lowest to highest possible mileage. A.27 Mileage - Low Limit Qualifier [305 ] SRD M M - Miles (Actual) Mileage - Low Limit [306 ] SRD M Mileage - High Limit Qualifier [307 ] SRD M M - Miles (Actual) Mileage - High Limit [308 ] SRD M Per Hundredweight/Gallon Per Mile Rate [309 ] SRD05 60 M The following minimums apply: Rail - 10,000 gal./40,000 lb. Truck - 5,000 gal./10,000 lb. If no rate is offered, use zero in this data element. VO LUNT ARY FREI GH 602.A. T TE NDER

39 A. 28 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Per Hundredweight/Gallon Per Mile Rate [310 ] SRD06 60 C Per Hundredweight/Gallon Per Mile Rate [311 ] SRD07 60 C The following minimums apply: Rail - 20,000 gal. Truck - 8,000 gal. Leave this element blank when not offering a rate. DEPARTM E NT OF DEFE NSE T RANSPORT AT ION EDI CONVENTIO N The following minimums apply: Rail - 30,000 gal./80,000 lb. Truck - 20,000 lb. Leave this element blank when not offering a rate. Per Hundredweight Per Mile Rate [312 ] SRD08 60 C DRAF The following minimums apply: Rail - 100,000 lb. Truck - 25,000 lb. Leave this element blank when not offering a rate. T Per Hundredweight Per Mile Rate [313 ] SRD09 60 C The following minimums apply: Rail - 120,000 lb. Truck - 30,000 lb. Leave this element blank when not offering a rate. Per Hundredweight Per Mile Rate [314 ] SRD10 60 C The following minimums apply: Rail - 140,000 lb. Truck - 35,000 lb. Leave this element blank when not offering a rate. Per Hundredweight Per Mile Rate [315 ] SRD11 60 C The following minimums apply: Rail - 160,000 lb. Truck - 40,000 lb. Leave this element blank when not offering a rate. VOL Per Hundredweight Per Mile Rate [316 ] SRD12 60 C Rail Incentive [317 ] SRD13 60 C The following minimums apply: Rail - 180,000 lb. Truck - 45,000 lb. Leave this element blank when not offering a rate. UNT ARY FR EIGHT TENDER 602. A

40 SRT SEGMENT [318 ] SRT M Tender Section E, Table F Change Type Code [319 ] SRT M A - Add This segment begins the description of Section E, Table F. If this rate table is used, it excludes the use of all other rate tables in Section E. Dromedary Rate Value Qualifier [321 ] SRT M DR - Per Dromedary Service Shipment DS - Per Hundred Weight Per Mile Per Dromedary Service Shipment HD - Per Hundred Weight Per Dromedary Service Shipment See Section 6.0 for MTMC rate code conversions and rate formats. This also qualifies the Minimum Expressed As box on MT FORM 364-R. DEPART MENT TRANSP O RTAT OF IO N E DEF D E NSE I CO NV EN TION DRAF T Minimum - Col. 1 [322 ] SRT M Use for HD (DH) and DS (DZ) minimums as AD/2500 (Equip type/minimum) or A10/7500 for Drom Services. If the rate is type DR (DL), carry a 1 in this data element. Minimum - Col. 2 [323 ] SRT C Use for HD (DH) and DS (DZ) minimums as AD/5,000 (Equip type/minimum) or A10/10,000 for Drom Services. For DR rates, do not use this data element. SRD SEGMENT [324 ] SRD M A.29 Mileage - Low Limit Qualifier [325 ] SRD M M - Miles (Actual) Mileage Bracket - Low Limit [326 ] SRD M Mileage - High Limit Qualifier [327 ] SRD M M - Miles (Actual) Mileage Bracket - High Limit [328 ] SRD M This segment expresses the mileage breaks and weights for Table F. Use a separate occurrence of the SRD segment for each mileage break. Rates must be offered for all mileage brackets within the tender s territorial application from lowest to highest possible mileage. VO L UNT ARY F R EIGH T TE NDER 602.A

41 A. 30 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES Rate for Minimum Col. 1 [329 ] SRD05 60 M Use this data element for all rates. Rate for Minimum Col. 2 [330 ] SRD06 60 C Use this data element for DS and DH rates. DEPARTM ENT OF T RANSPORTAT ION EDI DEFE CONVENT I O N NSE SB SEGMENT [331 ] SB M This segment begins Section E-1 (DataGroups 510 and 520). This section may be combined with Section D. See Section 9.0 for loop logic. DRAF T Tender Section E-1 (Docket Level) [332 ] SB M Use the value 1 as the level number. SC SEGMENT [333 ] SC M Docket Sub-Level [334 ] SC M Docket Sub-Level [335 ] SC M Use E1 to designate Section E1 of the Government Standard Tender. GY SEGMENT [337 ] GY C Use this segment to describe state origin points. State Origin (From) Qualifier [338 ] GY M F - From State Location Qualifier [340 ] GY M SP - State/Province State Code [341 ] GY M Use two-digit state code. VOL UNT ARY F R EIGHT T E NDER

42 GY SEGMENT [342 ] GY C Zone Origin (From) Qualifier [343 ] GY M F - From Zone Location Qualifier [345 ] GY M ZN - Zone Zone Code [346 ] GY M GY SEGMENT [347 ] GY C Use this segment to describe zone origin points. See MT FORM 364-R Section E-1 Instructions for Zone code definitions. Use this segment to describe state destination points. DEPART TRANSP MENT O OF RTATI O DEFE N ED NSE I CONV E N TION DRAF T State Destination (To/Between) Qualifier [348 ] GY M B - Between T - To State Location Qualifier [350 ] GY M SP - State/Province State Code [351 ] GY M Use two-digit state code. GY SEGMENT [352 ] GY C Use this segment to describe zone destination points. A.31 Zone Destination(To) Qualifier [353 ] GY M B - Between T - To Zone Location Qualifier [355 ] GY M ZN - Zone Zone Code [356 ] GY M See MT FORM 364-R Section E-1 Instructions for Zone code definitions. VOL UNT ARY FR EI GHT T ENDER 602.A

43 A. 32 DATA REF DoD DoD CONVENTION DATA NAME INDEX GRP TBL POS DES DE # REQ VALUE NOTES GY SEGMENT [357 ] GY C Use this segment to describe a maximum of 6 origin and destination exception points. If an exception location is both an origin and a destination exception, it must be described twice, once for the origin exception and once for the destination exception. This means a maximum of 12 GYs can occur. DEPARTM ENT OF DEF E NSE T RANSPORT AT ION EDI CONVENTIO N Exception Points Geographic Qualifier [358 ] GY M F - From T - To Exception Point Logical Connector [359 ] GY M M - (Minus value; see X12 Dictionary) Exception Point Location Qualifier [360 ] GY M SL - U.S. SPLC DRAF T Exception Point SPLC [361 ] GY M SRT SEGMENT [362 ] SRT M This segment begins DataGroup 520. Change Type Code [363 ] SRT M A - Add Rate Value Qualifier [365 ] SRT M HM - Rate Per Hundred Weight Per Mile VU - Per Mile Per Vehicle (Railcar) Used See Section 6.0 for MTMC rate code conversions and rate formats. This also qualifies the Minimum Expressed As box on MT FORM 364-R. Minimum Charge [366 ] SRT C Minimum Weight [367 ] SRT C VOL UNT SRM SEGMENT [368 ] SRM M The SRM segment repeats for each destination (To or Between) GY segment and applies up to seven origins per segment. When origin and destination points are the same, enter zero for the rate. ARY FR EIGHT T E NDER 602. A