Rayzur s Best Batch Crawfish Cook-Off Event & Registration Packet

Transcription

1 2017 Rayzur s Best Batch Crawfish Cook-Off Event & Registration Packet Board of Directors Rayzur s Best Batch Crawfish Cookoff, Inc. 1/1/2017

2 THE EVENT The purpose of Rayzur s 8th Annual Best Batch Crawfish Cook-Off is to provide an entertaining event for all to enjoy and a good-natured competition for those in the community who wish to prove and settle that age old debate once and for all WHO CAN COOK THE BEST BOILED CRAWFISH? In addition, this is a fundraiser! A portion of the proceeds from this year s event will benefit a local charity. TEAM ENTRY REQUIRMENTS - The competition will be limited to a maximum of 100 teams. After 100 teams have been filled, remaining applicant teams will be put on a waiting list in case other teams drop out. - All team members must be at least 21 years of age. - Deadline for completed team registration form/release, hold harmless & indemnification agreement and entry fee must be submitted before the team head cooks meeting Thursday, April The entry fee per each spot is: $ if paid by Saturday, March 4. $ if paid after, March 4. - The registration fee is non-refundable. - Checks are to be made payable to Rayzur s Best Batch Crawfish Cook-Off, Inc. - The team registration form and entry fee may be mailed to the following address: 2 P a g e David Castillo or Kenzie & Co Jewelry 133 Oak Dr. dropped (Located in Academy shopping center in Lake Jackson) Lake Jackson, TX off at - Returning teams may keep their spot(s) from the previous year if their registration is paid & completed by March 4. - Cook-off spots are 30 Wide x 36 Deep. - Teams may purchase more than one cook-off spot at the same rates mentioned above and will need to fill out an entry form for each additional spot purchased, (ie: Same team name 1, Same team name 2, etc.) - Team member must sign the release, hold harmless and indemnification agreement by Thursday, April Five (5) event wristbands (good for both days) will be given to teams once registration form/release, hold harmless and indemnification agreement and entry fee have been completed. Wristbands will be available at the head cooks meeting on Thursday, April 27 and Thursday, May 4. - Five (5) additional event wristbands will available per team at $10.00 each. These wristbands can be purchased at the head cooks meeting on Thursday, April 27 and until 12:00PM, Friday, May 5. - EACH INDIVIDUAL TEAM MEMBER MUST SIGN THE HOLD HARMLESS FORM BEFORE THEY CAN RECEIVE A WRISTBAND. - Only those wearing the designated team wristbands will be allowed to stay after 12:00 a.m. (midnight) on Friday & Saturday. - All other attendees will be asked to leave at 11:45 p.m. on Friday and Saturday. - General Admission Fee for Non-Team Members - $10 on Friday & Saturday (Children 12 years old and under receive free admission). TEAM REGULATIONS - Teams are encouraged to decorate their team spot(s), wear team t-shirts, aprons, caps, and hang banners. - Each team is responsible for their own equipment and utensils to boil and serve crawfish. - TEAMS MUST PROVIDE THEIR OWN 55 GALLON HEAVY DUTY INDUSTRIAL TRASH LINERS - Each team is required to have a working FIRE EXTINGUISHER (per fire source) in your cooking area that meets federal & state standards & regulations. - Propane/fuel tanks shall be in good working condition, within code per federal & state standards & regulations. - No stakes allowed, must use water barrels or other tie offs. NO EXCEPTIONS. - Tents 20 x20 or larger require a permit with maximum capacity posted. (Your tent company should provide this)

3 - NO ANIMALS OR PETS - Team captains for each team will be responsible for the conduct of his/her team, guest, or invitees. - Team captains will be responsible for their team s compliance with the rules & regulations outlined in this packet. ALCOHOL - Teams will be allowed to bring alcoholic beverages into the event. - Ice chest containing alcoholic beverages will only be allowed in team spot(s). - Any team(s) with open bars must provide their own form of security. - NO SALE OF ALCOHOL will be allowed in any form, per TABC Law. - TEAMS NOT IN COMPLIANCE WILL BE SHUT DOWN AND DISQUALIFIED FROM THE COMPETITION. o Sale of Alcohol includes: Selling team wristbands that allows individuals (including sponsors) exclusive access to that team s alcohol. Teams may have private parties that require a wristband, but all guests allowed in their tent must have equal access to alcohol, and no form of payment can be required. ABSOLUTELY NO ADVERTISEMENT OF ALCOHOL DISTRIBUTION OF ANY KIND (INCLUDING BUT NOT LIMITED TO SPONSOR LITERATURE AND SOCIAL MEDIA) Teams cannot require tips. Tip jars are allowed and can be on top of team bars, but must have a sign that reads, Tips are not required. - NO GLASS BOTTLES ALLOWED! No Exceptions! They will be turned away at gate. - Consequences for Glass Bottles: First Offense - glass bottles will be confiscated; Second Offense - glass bottles will be confiscated and the person will be escorted out of fairgrounds. - ABSOLUTLEY NO MINORS ARE ALLOWED TO DRINK ALCOHOL. Teams are expected to I.D. anyone drinking in their team spot(s). - If minors are caught drinking in team spot(s), the team will be shut down, disqualified from competition, & security will be notified. SETUP & VEHICLES - Each team entry will receive two (2) bulk unloading vehicle passes. They are to be used by vehicles unloading equipment & supplies only. These vehicles need to exit the fairground gates as soon as the unloading is complete. - Theses passes are to be in plain sight and remain in vehicle at all times. - Required team set up on Thursday, May 4 from 9:00 a.m. until 7:00 p.m. Team wristbands can be picked up on Thursday as well. - All vehicles can enter fairground gates up until 11:30 a.m. on Friday and must exit fairground gates by 12:00PM. (VEHICLES WILL NOT BE ALLOWED IN GATES AFTER 11:30 AM FRIDAY) - No vehicles will be allowed to be left inside fairground gates or RV spots. NO EXCEPTIONS. - No golf carts or ATV s allowed. - Courtesy hauling of equipment & supplies should not be expected from cook-off committee members or crawlunteers. - Parking of vehicles or placement of heavy items in walkways and ditches are prohibited per BCFA. RV & RV SPOTS - RV/campers and U-Haul Trailers/vans are allowed in your team spot but there will not be water/sewage hook ups. - Team members can rent an RV/camper spot with full hook ups for $40.00/night. - ALL OCCUPANTS OF YOUR CAMPER MUST PURCHASE AN OVERNIGHT WRISTBAND. - You can reserve a camper spot in person at the BCFA office or by phone at (979) The RV Park is located adjacent to the cook-off area. (Legend area on map) - When dropping off RV/camper you must check in with an assigned committee member and enter through cook-off gate (GATE #4). All other gates will be locked. 3 P a g e

4 WATER SUPPLY & WATER STATIONS - Competition officials will provide a water supply, purging station, and draining stations. Teams are expected and encouraged to display good sportsmanship and cooperation while sharing with other teams. - Water is only to be drained in these designated areas. This will be strictly enforced. (No dumping in team spots) - Teams are encouraged to bring additional water for usage at your team s spot(s). CLEANLINESS & CLEAN-UP STANDARDS - **IMPORTANT** Each team is responsible for the cleaning and handling of trash at their designated cook-off spot(s). - Team spot(s) must be cleaned up by 12:00 p.m. on Sunday and signed off by a committee member. - If your team s spot(s) does not meet our cleaning standards your team will NOT be allowed to participate next year. - Clean Up Standards Include: All trash must be removed from cook-off spot(s). WOOD MUST BE REMOVED. WASTE MANAGEMENT WILL NOT ACCEPT TRASH WITH WOOD. All tents, equipment, chairs, ice chests, etc. must be removed from cook-off spot(s). o Please haul-off any damaged heavy items do not throw them in the dumpster or place near. Cook-off spot(s) are required to look like you found it EMPTY. NO EXCEPTIONS. MUSIC - Music is allowed in team spot(s). MUSIC MUST BE TURNED OFF DURING AWARDS. - Excessive loud music that interferes with announcements, scheduled live band & entertainment, or intrude upon or interfere with the comfort (profanity or obscene) of fellow contestants and public will not be tolerated. - Offenders will receive no more than 2 warnings from competition and security officials. Non-compliance will be grounds for disqualification from competition and escorted out of fairgrounds. COMPETITION AND SECURITY OFFICIALS RESERVE THE RIGHT TO REMOVE ANYONE FROM THE PREMISES FOR ANY REASON AND TO REVISE THESE RULES AND REGULATIONS TO ADJUST FOR UNFORESEEN CIRCUMSTANCES JUDGING INFORMATION - CONTAINER, SCORING & CRITERIA - Entry fee entitles teams to enter Seafood, Dessert, Gumbo, Boiled Sides and Boiled Crawfish competitions. - Entry containers will be available for pick up at the Main Judging Pavilion at 1:00 p.m. on Friday. - Each team is responsible to pick up the container for each category they are competing in. - Each container will have two matching tickets attached to it: one sealed in an envelope attached to the bottom of container and one placed numbers down on the inside of the container (for the team to keep). BE SURE AND REMOVE THE TICKET FROM THE INSIDE OF THE CONTAINER! - Any container that appears to have been deliberately marked or altered will be disqualified. - All judging will be blind and winners will be announced by ticket number at awards ceremony. - Entries will be judged based on a certain criteria and points are given for each criteria and added together for a final entry score. - Grand Champion: Points will be given for overall grand champion, for the top ten places in all five food competitions. First place receiving 10 points, second place receiving 9 points and so on. ENTERING ALL CATEGORIES WILL INCREASE YOUR TEAM S CHANCES OF WINNING GRAND CHAMPION - Please note that your entry will need to feed a minimum of 12 judges. - Judging containers will be allowed to be turned in 10 minutes prior to turn in time AND NOT ONE MINUTE AFTER. CLOCK UNDER THE PAVILLION IS THE OFFICIAL TIME. - ALL DECISIONS BY JUDGES ARE FINAL! 4 P a g e

5 FOOD COMPETITION ENTRIES DESSERT: Friday at 5:00 p.m. Any variety of dessert. Judging will be based on appearance of dish, creativity, taste and overall appeal. Garnishing s are acceptable. SEAFOOD: Friday at 7:00 p.m. Any variety of seafood will be accepted with exclusion of gumbo. Judging will based on appearance of dish, execution of recipe, taste and overall appeal. Garnishing s are acceptable. GUMBO: Saturday at 11:00 a.m. A 20 oz. foam cup will be provided. Fill the cup ¾ full with NO RICE. Judging will be based on taste, ingredients, roux, aroma and appearance. BOILED SIDES: Saturday at 1:00 p.m. Sides must be boiled. Spices and seasonings can be added before, during and after boil, but garnish will not be allowed to be placed in container. Judging will be based on appearance, flavor, and overall appeal. CRAWFISH: Saturday at 3:00 p.m. Crawfish must be boiled. Spices and seasonings can be added before, during and after boil, but garnish will not be allowed to be placed in container. It is recommended 36 crawfish be placed in pan (2-3 crawfish per judge). Judging will be based on appearance, peeling factor, flavor, texture, and overall appeal. AWARD CATEGORIES - FOOD ENTRIES: Seafood, Dessert, Gumbo, Boiled Sides and Boiled Crawfish - 1 st 10 th places will be announced and trophies will be given to 1 st - 3 rd places. Overall (Grand Champion) Trophies will be given to Grand Reserve Overall (2 nd place overall) and Grand Champion (1 st place overall). Grand Champion (1 st place overall) will be awarded one spot in the following year competition. - NON-FOOD COMPETITION ENTRIES: Washers and Horseshoes - 1 st - 3 rd places will be announced and trophies given. Donation King (team with the most donation money collected) - 1 st - 3 rd places will be announced and trophies given. The Brandon Talbot Showmanship / Spirit Award 1 st 3 rd places will be announced and trophies will be given. o Showmanship: The skill of making an artistic performance distinctive, effective and appealing to the audience. Showmanship will be judged on the following points. Each criteria being judged will be worth a possible 10 points, totaling 50 points. First impression: exterior display, cleanliness and sanitation. Theme: originality, consistency throughout and attire. Hospitality: friendliness, enthusiasm and refreshments. Entertainment: skits, activities, songs, etc. Most elaborate boil equipment/ boil area. COMPETITION AND SECURITY OFFICIALS RESERVE THE RIGHT TO REMOVE ANYONE FROM THE PREMISES FOR ANY REASON AND TO REVISE THESE RULES AND REGULATIONS TO ADJUST FOR UNFORESEEN CIRCUMSTANCE 5 P a g e

6 Important Event Dates and Timeline Saturday, March 4, 2017 Kick-off Event 11:00 a.m. 2:00 p.m. Freeport Municipal Park Last day to get team discount price of $175, after the event price increases to $200 per spot. Thursday, April 27, Head Cooks Meeting 7:00 p.m., sharp - Brazoria County Fairgrounds (Cook-off Pavilion) Wednesday, May 3, Company Tent Set-Up Only 8:00 a.m. - 5:00 p.m. NO EXCEPTIONS Thursday, May 4, Team Setup (Required) 9:00 a.m. 7:00 p.m. Cook-off spot(s) only (no RVs unless they are in your spot) Absolutely NO staying overnight! Thursday 9:00 a.m. 7:00 p.m. Mandatory Team Set Up Cook-Off Schedule Friday 8:00 a.m. Gates Open for Load In and Set-Up/RV Drop Off 12:00 p.m. Gate Closed No More Vehicles In All Vehicles Out 1:00 p.m. -- Containers Available for Pick-Up (Pavilion) 5:00 p.m. Registration for Horseshoe Tournament 6:00 p.m. Brandon Talbot Showmanship / Spirit Award Begins 6:00 p.m. Horseshoe Tournament Begins 5:00 p.m. Turn In Dessert (Pavilion) 7:00 p.m. Turn In Seafood (Pavilion) Midnight All Non-Wristbands Must Leave Fairgrounds Saturday 9:00 a.m. Gates Open and Registration for Washer Tournament 10:00 a.m. Washer Tournament Begins 11:00 a.m. Turn In Gumbo (Pavilion) 1:00 p.m. Turn In Boiled Sides (Pavilion) 3:00 p.m. Turn In Crawfish (Pavilion) 4:30 p.m. Turn In Donations for Donation King (Pavilion) 6:30 p.m. Awards Midnight All Non-Wristbands Must Leave Fairgrounds Sunday 8:00 a.m. - 12:00 p.m. CLEAN UP All teams are responsible for cleaning their cook-off spot(s) and picking up trash. Clean-up process is extremely important and spots will be inspected prior to your team s departure from the fairgrounds. 6 P a g e

7 Rayzur s 8 th Annual Best Batch Crawfish Cook-Off May 5-6, 2017 Brazoria County Fairgrounds Angleton, TX COOK-OFF REGISTRATION FORM Team Name Team Captain Name Address City State Zip Code Cell Number Alt. Phone Alternate Contact Name Cell Number Alt. Phone Entries (included per spot) please check the competitions that your team will be entering in: (For judging and Grand Champion Determination) Seafood Dessert Gumbo Boiled Sides Boiled Crawfish Showmanship ENTRY FEE: $ per spot if paid by March 4, 2017 $ per spot if paid after March 4, P a g e REGISTRATION FORMS & FEES DUE BY THURSDAY, APRIL 27, NOTE: An entry form must be completed for each additional spot EACH SPOT IS 30 WIDE X 36 DEEP SPOT NUMBER(S) DESIRED: *TEAMS WILL BE ALLOWED TO CHOOSE THEIR TEAM LOCATION ONCE THE TEAM REGISTRATION IS COMPLETE. RETURNING TEAMS WILL HAVE THE OPTION TO KEEP THEIR SPOT(S) FROM LAST YEAR IF REGISTRATION IS COMPLETE BY MARCH 4 (COMPLETE REGISTRATION FORM & ALL FEES PAID). I ALSO UNDERSTAND THAT THE ENTRY FEE WILL BE NON-REFUNDABLE. PAYMENTS WILL BE ACCEPTED IN THE FORM OF CHECK, MONEY ORDER, CREDIT CARD. NO CASH ACCEPTED. I UNDERSTAND AND AGREE TO THE RULES: Team Captain Signature All checks made payable to: Rayzur s Best Batch Crawfish Cook-Off, Inc. Date: Committee Use ONLY Entry Fee: $ Date/ Time Received: / /2017 : AM/PM Amount /Payment Type: $ / Check / CC Total Enclosed: $ Board Initials: Mail Registration & Entry Fee to: For More Information: David Castillo info@rayzurscookoff.com 133 Oak Dr. Web: Lake Jackson, TX Facebook:

8 RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT This Release, Hold Harmless and Indemnification Agreement is made to be effective this the day of, 2017, by and between Rayzur s Best Batch Crawfish Cook-Off, Inc., its organizers, agents, and volunteers (hereafter Event Host ) and the participants identified below (hereafter and collectively Releasor ). Recitals WHEREAS, WHEREAS, WHEREAS, WHEREAS, Releasor, the below individuals, have agreed to participate in Rayzur s Best Batch Crawfish Cook-Off affiliated and presented by Rayzur s Best Batch Crawfish Cook-Off, Inc. at Brazoria County Fair Grounds organized by Event Host; Releasor, the below individuals, understand that Rayzur s Best Batch Crawfish Cook-Off is affiliated and presented by Rayzur s Best Batch Crawfish Cook-Off, Inc., a non-profit organization established for the purpose of raising funds for the needs of the event beneficiary; Releasor, the below individuals, understand that in order to participate in Rayzur s Best Batch Crawfish Cook-Off affiliated and presented by Rayzur s Best Batch Crawfish Cook-Off, Inc., he/she is required to sign this document; Releasor, the below individuals, understands that by signing this document, Releasor is assuming foreseeable and unforeseeable risks and agrees not to sue the Event Host or the Releasees, as defined below, for any reason related to or arising out of Releasor s participation in Rayzur s Best Batch Crawfish Cook-Off affiliated and presented by Rayzur s Best Batch Crawfish Cook-Off, Inc. NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Event Host and Releasor hereby agree as follows: Agreement: 1. Release and Hold Harmless of Event Host and Releasees: Releasor, as the releasing party, does hereby forever and irrevocably release and hold harmless Event Host, as well as their respective organizers, agents, volunteers, sponsors, contractors, employees, attorneys, assigns, event beneficiaries and all of their respective successors in interest (hereafter referred to as Releasees ) from any and all claims by Releasor or the Releasor s respective heirs, agents, and all of his/her respective successors in interest arising out of, related to or incidental to any and all foreseeable and unforeseeable claims regarding Releasor s participation in Rayzur s Best Batch Crawfish Cook-Off affiliated and presented by Rayzur s Best Batch Crawfish Cook-Off, Inc., including, but not limited to, the sole or joint negligence of Releasees and resulting in damage to personal property, bodily injury, or death. 2. Indemnification of Event Host and Releasees: RELEASOR HEREBY AGREES TO FULLY INDEMNIFY AND DEFEND RELEASEES, AS DEFINED ABOVE, AGAINST ANY AND ALL DAMAGES, CLAIMS, DEMANDS, LOSSES, JUDGMENTS, ATTORNEY S FEES AND EXPENSES RELATED TO, INCIDENTAL TO OR ARISING OUT OF RELEASOR S PARTICIPATION IN RAYZUR S BEST BATCH CRAWFISH COOK-OFF AFFILIATED AND PRESENTED BY RAYZUR S BEST BATCH CRAWFISH COOK-OFF, INC., INCLUDING, BUT NOT LIMITED TO, THOSE PROXIMATELY CAUSED BY THE SOLE OR JOINT NEGLIGENCE OF RELEASEES AND RESULTING IN DAMAGE TO PERSONAL PROPERTY OR BODILY INJURY OR DEATH TO RELEASOR. 3. Photograph Release: Releasor irrevocably and forever gives full consent and permission to the Event Host to take and use any photograph or video of Releasor, or their likeness, at Rayzur s Best Batch Crawfish Cook-Off affiliated and presented by Rayzur s Best Batch Crawfish Cook-Off, Inc. for whatever purpose without payment, compensation or remuneration in any amount to Releasor. 4. This agreement shall be binding upon and inure to the benefit of the parties, their successors, assigns and personal representatives. IN WITNESS WHERE OF, the parties here to have executed and delivered this agreement to be effective as of the day and year first above written. Signatures required below. Agreed: ON BEHALF OF RAYZUR S BEST BATCH CRAWFISH COOK-OFF AFFILIATED AND PRESENTED BY RAYZUR S BEST BATCH CRAWFISH COOK-OFF, INC. RELEASOR/PARTICIPANTS: Name Printed Signature 1) Team Captain: 1) Team Captain: 2) Team Member: 2) Team Member: 3) Team Member: 3) Team Member: 4) Team Member: 4) Team Member: 5) Team Member: 5) Team Member: 8 P a g e