2015 Sioux Council Popcorn Guidebook

Size: px

Start display at page:

Download "2015 Sioux Council Popcorn Guidebook"

Allen Wilcox
6 years ago
Views:

1 2015 Sioux Council Popcorn Guidebook Sioux Council, Boy Scouts of America 800 N. West Avenue Sioux Falls, SD (605) Fax (605) ng.org

2 District Popcorn Contacts NORTH STAR District Popcorn Chair Katy Fedt ka District Popcorn Chair Bryan Rau District Execu ve Mary Anne Whitman ng.org PRAIRIE HILLS District Popcorn Chair Melissa Swier District Execu ves: Jason Cruse ng.org BUFFALO RIDGE Ma hew Ohs Ma ng.org Elias Youngquist ng.org District Popcorn Chair Becki Johnson District Popcorn Chair Holly Hawkinson District Director Pete Carteaux ng.org LEWIS & CLARK TRAIL District Popcorn Chair Riva Sharples District Popcorn Chair Bonnie Tsche er District Execu ve Will Kennedy ng.org FIVE RIVERS District Popcorn Chair Paul Schoenfelder District Execu ve Kyra Espinosa ng.org PHEASANT District Popcorn Chair Adam Kaus District Execu ve Jeffrey Nord ng.org Council Popcorn Commi ee Name Phone Council Popcorn Chair: Melissa Swier Council Popcorn Staff Advisor: Pete Carteaux ng.org Sioux Council Service Center ng.org Please reach out to our district contact.

3 Table of Contents District Popcorn Chairman and Contact Informa on...inside Front Cover 2015 Important Dates Product Mix....2 Handling and Storage of Popcorn.3 Military Dona on. 3 Best Prac ces for Distribu ng Popcorn to Scouts. 3 Inter Unit Transfer.. 4 Return Policy.. 4 Addi onal Popcorn Orders... 4 District Pick Up and Distribu on Unit Incen ve Levels & Criteria.6 Unit Commissions... 6 Do Scouts Earn Anything? (Prize Program)... 7 Earn College Scholarship and a Chance for a Trip to Disney World.. 8 Square Readers from Trails End....9 How to Blitz a Community. 10 Train Your Salesmen.. 10 Frequently Asked Ques ons. 11 Forms Sec on: Unit Master Record and Prize Summary Inter Unit Transfer Form Return Report Form Scout Planning Calendar Parent Handout Customer Receipt Missed House Tracking Form 2015 College Scholarship Form and Terms and Condi ons Scout Product Receipt Form Checklist for Take Order Sales Method..Inside Back Cover Checklist for Combined Show & Deliver and Take Order Sales Method.Back Cover

4 Sioux Council Boy Scouts of America Popcorn Sale 2015 Important Dates: April Roundtable Need to a end to qualify for bonus commission. August Roundtable Need to have 2 people a end for bonus commission. Make sure to bring your calendar and budget. September 8: September 24: September 25: September 26: October 21: October 22: October 26: November 13: December 4: Show n Deliver Popcorn Orders Due Popcorn Pick Up Popcorn Sale Begins Blitz Day End of Unit Popcorn Transfers Popcorn Sale Ends Final Orders Due Prize Orders Due Remember that the Unit Master Sales Record and your Unit Prize Order is due following placing your final order. Prizes will not be shipped un l both are received. Popcorn Pick Up Payment for Show n Deliver Popcorn Due. Final Popcorn Payment Due 1

5 Sioux Council Boy Scouts of America Popcorn Sale 2015 Product Line Up: Product Description Price 1) Military Donation Product is delivered to military bases $50 and families (if they don t want to buy popcorn or do a $50 military donation, ask for a $10 to $20 military donation and combine all the donations to add up to the $50 military gift.) 2) Chocolate Lover s Box Chocolatey Caramel Crunch, Chocolatey $55 Triple Delight, White Chocolate Pretzels, Milk Chocolate Pretzels 3) Sweet & Savory Box Butter Toffee Carmel Corn, Chocolatey $40 Triple Delight, White Cheddar Cheese 4) Cheese Lover s Box White Cheddar Cheese X 2, Jalapeno $30 Cheddar Cheese 5) White Chocolatey Pretzels Pretzels covered in white chocolate $25 6) Dark Chocolate Caramel Caramel popcorn covered in dark $23 chocolate 7) 18 pk Kettle Corn Microwave kettle style popcorn $23 8) 18 pk Unbelievable Butter Microwave extra butter popcorn $19 9) 18 pk Butter Light Microwave butter popcorn with less $19 butter 10) Caramel Corn with Nuts Popcorn, almonds, and pecans dipped $18 in caramel 11) Jalapeno Cheddar Cheese Jalapeno cheese flavored popcorn $16 12) Classic Caramel Corn Popcorn dipped in caramel $10 13) Popping Corn Raw popcorn kernels $10 2

Handling/Storage of Popcorn Do not store popcorn at temperatures above 75 degrees Fahrenheit. Do not store in direct sunlight Do not handle in rough manner Do not store the product in damp condi ons.

6 Handling/Storage of Popcorn Do not store popcorn at temperatures above 75 degrees Fahrenheit. Do not store in direct sunlight Do not handle in rough manner Do not store the product in damp condi ons. *No melted or damaged product, or open containers will be accepted when returning your units popcorn. Military Dona on This program gives consumers the chance to add a $50 dona on of Trail End Popcorn for military men and women. The popcorn will be distributed by Support Our Troops. Councils and units receive full commission and don t have to handle the product. Trail's End ships popcorn to U.S. troops sta oned in U.S. Military Bases overseas, domes c U.S. Military Bases, and families of U.S. servicemen and women. Visit SupportOurTroops.org to see pictures and read tes monials from servicemen and women. Best Prac ces for Distribu ng Popcorn to Scouts Set a me when Scouts can pick up their orders or when they will be delivered. Develop popcorn distribu on piles for each Scout and have the family double count their separated order for accurate distribu on. Have parent or guardian sign for the popcorn each me a Scout picks up popcorn. Example of a form is in the forms sec on of this guide and on the Popcorn Resource CD. Be sure to set a date for Scouts to return their unsold popcorn, turn in orders for Take Order popcorn and the money they have collected. 3

Inter Unit Transfer Show and Deliver Units may transfer product between each other during the popcorn sale (i.e. a unit needs Caramel, another unit has too much), but the following must be completed:

7 Inter Unit Transfer Show and Deliver Units may transfer product between each other during the popcorn sale (i.e. a unit needs Caramel, another unit has too much), but the following must be completed: Inter unit Transfer Form needs to be filled out and signed by both unit popcorn kernels before the transfer can be made at the Council office. Mail or fax the form to the Center for Scou ng BEFORE 10/22/15. No transfers are allowed once the popcorn sale has ended. Return Policy A unit is welcome to order as much product for Show and Deliver as they think they can reasonably sell. If that unit sells out of any given product, they may reorder using the instruc ons below. If a unit reorders any given product, this will indicate the unit has sold through their ini al order. At the end of the sale, when the council accepts returns, only the amount of product ordered in the second order may be returned. For example: a unit orders 15 cases of Unbelievable Bu er in their ini al Show and Deliver order. A er two weeks, that unit orders an addi onal 5 cases. This indicates that the unit sold through their ini al order. Therefore, no more than 5 cases may be returned at the end of the sale. Addi onal Popcorn Orders Popcorn Kernels may place orders for addi onal product by either calling or ing sioux.popcorn@scou ng.org. If certain products are not available you will be no fied. All addi onal orders will need to be picked up at the Center for Scou ng in Sioux Falls Monday Friday 8 am to 5 pm. Orders that need to be picked up a er hours or on Saturday will be by appointment only. Note: The Premier Scout Shop employees are not authorized to distribute popcorn. 4

8 District Pick up and Distribu on s will be sent to the unit popcorn chairs with a scheduled pick up date and me. Upon arriving to the pick up loca on YOU WILL BE RESPONSIBLE to double count your separated order to verify that it is accurate. Once verified you will be asked to sign a packing slip. Be sure that vehicle arrangements are made so that ALL your product will fit into the vehicle(s) that arrive. You will pick up your popcorn along with other units/groups. Bring some other adults with you to assist in loading your order. Bring enough vehicles or a vehicle large enough to pick up your order. A good rule of thumb is a mid size car holds 20 cases, a Jeep Cherokee holds about 40 cases, and a mini van holds 60 cases. Please plan accordingly. A Dock High Ryder type truck is the best for large orders. Cole Paper 829 Railroad Ave Aberdeen, SD Pick up Loca ons * Show and Deliver Pick up September 24, 2015 Take Order Pick up November 13, 2015 Selby site 3404 Main St Selby, SD Brookings Na onal Guard Armory 300 5th St S Brookings, SD Runnings Farm and Fleet 3061 Dakota Ave S Huron, SD Mustang Seeds 306 S Washington Madison, SD Eickhoff Enterprises 2603 County Rd 33 Marshall, MN BBBB Distribu ng 1903 S Wisconsin St Mitchell, SD Northwest Beverage Highway 12 Mobridge, SD Grossenburg Implement Pierre 3701 East Highway 14 Pierre, SD Sioux Council Center for Scou ng 800 N West Ave Sioux Falls, SD Call to schedule pick up Polaris 1997 Polaris Parkway Vermillion, SD Discount Seeds th Ave SW Watertown, SD Grossenburg Implement US Highway 18 Winner, SD Hagen Beverage Distribu ng 500 Industrial Blvd Worthington, MN John Conkling Distribu ng Highway 50, E Hwy 50 Yankton, SD * Popcorn pick up sites are subject to change 5

2015 Unit Incen ve Levels & Criteria In 2015, units will earn up to 6% bonus commission for comple ng the following over the base commission of 23%: 3% Bonus Commission A end the April Program

9 2015 Unit Incen ve Levels & Criteria In 2015, units will earn up to 6% bonus commission for comple ng the following over the base commission of 23%: 3% Bonus Commission A end the April Program Planning & Budge ng Seminar and turn in a copy of your unit s Ideal Year Calendar and Budget at the August Popcorn Training Seminar. 2% Bonus Commission Bring at least two people (one for popcorn training and one for membership) to the August Popcorn and Membership Training Seminars. 2% Bonus Commission Sell $1 MORE than your unit sold last year. Unit Commissions Each Unit par cipa ng in Show and Deliver delivery will be sent an invoice a er returns are made. That invoice payment will be due by Friday, November 13, The invoice will only be for the amount owed to the Sioux Council. You will keep your commission. The second invoice will be sent to those par cipa ng Take Order delivery a er the final pick up is made. That invoice payment will be due by Friday, December 4, Again, this invoice will be only for what is owed for the popcorn, you will keep your commission. 6

10 Do S E A? Absolutely! Thousands of dollars in prizes are awarded by the council to par cipa ng Scouts. The more popcorn a Scout sells the be er the prizes. It s that simple!!! KELLER PRIZE PROGRAM The Keller Prize Program is used as an incen ve to get boys excited to go out and sell popcorn by achieving the dollar goal established with each prize level. Scouts can choose one prize from the level matching their total sales, or they can combine prizes from lower levels to add up to their total sales amount. A Patch or Pin is not considered a prize selec on but a boy does have to sell one container to receive a patch or pin. The prize ordering system will be integrated electronically for ease of use. There will be a link in the popcorn ordering system that will take you to the Keller Prize program where you will order the prizes. No new log in will be needed. Your unit will be recognized in their system. $1500 LEVEL PRIZE PROGRAM (These gi cards will be sent from the council office to the popcorn chair.) T : Be a registered member of the Boy Scouts of America. Sold a minimum of $1,500 during one sale year. Scouts can choose $50 Wal Mart Gi Card. Scouts who sell at this level must be indicated on the unit master record and submi ed to Sioux Council. This is the only way a Scout will earn this bonus. $2500 LEVEL TRAIL S END SCHOLARSHIP PROGRAM TO QUALIFY FOR THE PROGRAM: Be a registered member of the Boy Scouts of America. Sold a minimum of $2,500 during one sale year. Mail or drop off the scholarship form and copies of completed popcorn order forms (Note: must be postmarked by December 5, 2015, for Disney trip) The entry form can be found on page form sec on of this guide or on the Popcorn Resource CD. $675 CLUB Every Scout who sells $675 worth of popcorn either Face to Face and/or Online sales will receive a Sky Lights Rocket launcher. Popcorn Chair will order $675 Club prizes when ordering your units prizes online and will be shipped with the other prizes. SIOUX COUNCIL TOP SELLER PRIZES (These prizes will be sent from the council to the recipient.) Sioux Council will give away the following prizes to the top 8 sellers in the Council. Council Top Seller $400 Scoutstuff or Walmart Council #2 $300 Scoutstuff or Walmart District Top Seller $150 Scoutstuff or Walmart (Notes: If you qualify for either Council Top Seller Prize, you are exempt from qualifying for the Top Seller in the District) 7

MAKE A DIFFERENCE IN A SCOUT S LIFE Earn a College Scholarship and a chance for your family to go to Disney World!

ALSO, every Scout who qualifies at this level will be entered into a drawing for a family for 4 to Walt Disney World in Orlando, Florida.

In lieu of the Disney trip the winner may elect to funds in the amount of $8,000 set aside for post secondary educa on.

The trip must be taken between January 15 through July 31, 2016 The trip must be scheduled with the Sioux Council by February 28, 2016; with at least 30 days no ce.

By accep ng this prize, you agree for the Sioux Council, BSA to use photos, name and/or likeness in any and all current and future Scou ng materials.

11 MAKE A DIFFERENCE IN A SCOUT S LIFE Earn a College Scholarship and a chance for your family to go to Disney World! By selling $2,500 in Gross Sales this fall, you will be eligible for the Trail s End Scholarship Program. ALSO, every Scout who qualifies at this level will be entered into a drawing for a family for 4 to Walt Disney World in Orlando, Florida. Every addi onal $250 a Scout sells will earn him an addi onal entry into the drawing. In lieu of the Disney trip the winner may elect to funds in the amount of $8,000 set aside for post secondary educa on. Terms and Condi ons: Trail s End Scholarship Applica on and copies of sales forms must be received no later than December 2, 2015 to qualify for entry. The trip must be taken between January 15 through July 31, 2016 The trip must be scheduled with the Sioux Council by February 28, 2016; with at least 30 days no ce. NO COMBINING OF ORDERS will be allowed. By accep ng this prize, you agree for the Sioux Council, BSA to use photos, name and/or likeness in any and all current and future Scou ng materials. Airport of origin will be the choice of the Sioux Council. All terms and condi ons are subject to change. The winning Scout will be drawn in December Top Seller in Sioux Council: $400 Gi Card (ScoutStuff or Walmart) 2nd Seller in Council: $300 Gi Card (ScoutStuff or Walmart) Top Seller in Each District: $150 Gi Card (ScoutStuff or Walmart) Notes: If you qualify for either Council Top Seller Prize, you are exempt from qualifying for the Top Seller in the District. Also: For ANY Scout who sells $1,500 or more, they will earn an addi onal $50 Walmart 3 gi card! 8

12 HOW TO BILTZ A COMMUNITY Plan a large scale canvassing for your assigned area or community for a Saturday morning, as a den mee ng or as a unit mee ng. Organize your unit s area / community either by scout, family, den or patrol. Scouts should be assigned buddies because they should always sell in pairs. If the areas are divided up by individual scouts or families, a family member must be present with them. Use a street map to highlight the streets of assigned areas and provide this to the scout. Provide Scouts / Families with Show N Deliver Product (One Stop Shop) As scouts are going door to door and they find that no one is home, use the Missed House Tracking Form provided for you in the forms sec on of this guidebook so it can be iden fied what house s ll needs to be approached. (This process should be used throughout the sale). Conduct a follow up event / ac vity (usually 2 4 hours later) to recognize everyone for their efforts and announce how much money was raised. A pizza party is a great way to do this. TRAIN YOUR SALESMEN (SCOUTS) Prepare your Scouts for the task at hand by following these important guidelines: During Pack, Den and Troop mee ngs, use role playing to prac ce the sales technique. Remind them that professional salesmen do this all the me...prac ce makes perfect! Be prepared...always have an extra pen or pencil. A Scout is clean...make sure they always wear their uniform. A Scout is courteous...always be polite. A Scout is kind...always say Thank you, even if they do not place an order. A Scout is cheerful...call the customer by their name if they know it. A Scout is trustworthy...be honest when telling a customer how great the Trail s End Gourmet Popcorn really is. A Scout is helpful...when describing the products, always hold up the picture of the products so the customer can see them. A Scout is friendly...always smile. A Scout is loyal...never, ever give up. 10

13 Frequently Asked Ques ons Ordering 1. How do I get my user name and password to log in to end.com? This informa on should have been ed to the unit popcorn chair on record at the council office by the end of August, but if you did not receive an from Sioux.popcorn@Scou ng.org, please send an to Sioux.popcorn@Scou ng.org reques ng a log in. Please include which unit you are a popcorn chair for. A valid address is required in order to log in to the Trails End site. 2. How much popcorn should I order for my Pre Order? This year the council is providing in each unit s popcorn packet a Show and Deliver quan ty recommenda on based on 85% of 2014 sales along with a what your unit sold in Ul mately it is the unit s decision on what they wish to order. Orders are subject to change based on the Council s supply. Also unit s orders who appear to be very high can expect to receive a call for explana on and their plan on how to sell the increased quan ty. All ini al orders are subject to change. 3. Why am I not able to click on the link to place my order? Before you can place an order the loca on where you will be picking up your popcorn must be entered in the system at the Council level. Please no fy the council office by ing Sioux.popcorn@Scou ng.org or call and indicate which site you wish to pick up your popcorn at. Once that has been entered you may place your order. 4. What do I do with military sales if I don t need to order any more popcorn on the November order? You must s ll log in to the Trails End site and place an order for just military sales. Popcorn Pickup 1. When and where do I pick up my units popcorn at? If you are unsure of the loca on your unit chose, please contact the council office by Sioux.popcorn@scou ng.org or calling The mes to pick up popcorn is different at each loca on, so please call your District Popcorn Chair or your District Execu ve for this informa on. 2. A er our unit pickups our ini al pre order can we pick up more product? Yes, if the product is available. Please call or Sioux.Council@Scou ng.org to place an order. All addi onal orders must be placed by the unit popcorn chair, but it is not required the popcorn chair pickup addi onal orders. Please refer to the return policy on page 5 before ordering. 3. Can the council office me the contact informa on of the units that have extra product so we can do an inter unit transfer? Units normally do not no fy the council office that they have extra product, nor can we give out contact informa on without the permission of that popcorn kernel. In the past the council has ed out to all popcorn kernels about mid sale asking if they have extra product and if they would be willing to transfer their addi onal product to another unit; the council then can give their contact informa on to those units that are in need of that product. Forms 1. Why do we need to submit a Unit Master Record when we entered all our Scouts sales on the Trails End site? The council is not able to view the Scout sales your unit popcorn kernel enters online. We use the Unit Master Record to determine the top sellers in the districts and the council for the Top Seller prizes. It is also used to determine the $1,500 gi card recipients. The Unit Master Records are used to help us verify the November popcorn orders and the council office uses the Prize Summary to make sure we have received the scholarship forms for those that sold over $2500. When lis ng the Scouts names, please include first and last name. 11

2017 Sioux Council Popcorn Guidebook

2017 Sioux Council Popcorn Guidebook Sioux Council, Boy Scouts of America 800 N. West Avenue Sioux Falls, SD 57104 (605) 361-2697 Fax (605) 361-2381 www.siouxbsa.org sioux.popcorn@scouting.org District