36th Annual. IMPORTANT DELIVERY INFORMATION for Wineries and their Importers/Distributors

Transcription

1 36th Annual 2016 IMPORTANT DELIVERY INFORMATION for Wineries and their Importers/Distributors

2 Dear Friend, The 2016 New York Wine Experience will soon be here. Thank you for your kind and generous donation of wine for the Critics Choice Grand Tasting taking place on both Thursday, October 20th and Friday, October 21st. Enclosed is important information that you will need regarding your wine delivery, wine pick-up and other details. Please be sure that you pass these instructions on to the NY Distributor who will be delivering your wine. If you would like to purchase additional tickets for the Grand Tastings on Thursday, October 20th and/or Friday, October 21st from 6:30-10:00 PM, you are invited to use these links to order your tickets: Early Thursday tickets: Early Friday tickets: All ticket sales benefit The Wine Spectator Scholarship Foundation, which underwrites grants and scholarships to students pursuing careers in the wine industry. THREE IMPORTANT NOTES: 1) Please remember that each participating winery is allotted 2 pourer s badges for each night of the Grand Tasting. They will be imprinted with the winery s name only. These badges are not sent to you prior to the event. They are to be picked up each evening any time after 5:00 PM. If more than 2 individuals are attending from your winery, a Grand Tasting eticket will need to be purchased for them. 2) We are requesting that you supply us with the names of the owner and/or winemaker who will be attending on behalf of your winery. We are also requesting the name of the contact or distributor who will be physically on premise to deliver before and (most importantly) pick-up your wines after our event. Please complete the form on page 4 and fax to: (212) , or snolan@mshanken.com. 3) All wine remaining after the event must be claimed at the NY Marriott Marquis Hotel on Monday, October 24, It is important to arrange for your wines to be picked up by your importer/distributor or representative or to make arrangements for it to be shipped back to you before Monday at 4:30 p.m. After that any unclaimed wine is irretrievable. As another option: You may take your wine with you after the event ends Friday night at 10:00 p.m. A release form will be provided at your booth for this purpose. Please note: To remove your wine Friday night, you must present proper winery ID (i.e. a business card and driver s license). New York Wine Experience 2

3 ON THE FOLLOWING PAGES YOU WILL FIND: PRINCIPAL I.D. AND IMPORTER/DISTRIBUTOR CONTACT FORM PAGE 4 WINE POURING PERMIT REQUIREMENTS PAGE 5 WINE DELIVERY AND PICK-UP INFORMATION PAGE 6 CHECK-IN AND BOOTH INFORMATION PAGE 7 HOTEL RESERVATION INFORMATION/ ADDITIONAL GRAND TASTING TICKET PURCHASE PAGE 8 OFFICIAL SHIPPING LABEL PAGE 9 (To be copied and used on all cases of wine being shipped for proper identification) GRAND TASTING BOOTH NUMBERS PAGES We are looking forward to a truly memorable 2016 New York Wine Experience this year. If you should have any questions, please feel free to contact me by phone at , ext. 629, at snolan@mshanken.com or fax at I look forward to greeting you all in October! Best regards, Susannah Nolan Winery Coordinator New York Wine Experience 3

4 PRINCIPAL I.D. AND CONTACT/DISTRIBUTOR CONTACT FORM Marvin R. Shanken has requested that an owner and/or winemaker be in attendance at your booth for both nights of our Grand Tasting. Please use this form to provide us with the name(s) of the principals who will be in attendance to represent your winery. This information is vital for the planning of coverage in Wine Spectator and on our website: WineSpectator.com. Name of Winery Thursday: Name of Owner(s) and/or Winemaker(s) Friday: Name of Owner(s) and/or Winemaker(s) We will make every effort to contact your representative or distributor should your wine not arrive on Wednesday, 10/19 or still remain behind by 4:00 p.m. Monday, 10/24 afternoon. Please provide us with a contact person, their company and most importantly a cell phone number where they can be reliably reached on both dates to contact in order to pick-up your unclaimed wine: Name of Contact Company/Distributor Name Contact phone number (cell phone numbers preferable) PLEASE FAX THIS FORM TO (212) BY SEPTEMBER 30, 2016 New York Wine Experience 4

5 RULES FROM THE NY STATE LIQUOR AUTHORITY (NYSLA) FOR THE GRAND TASTINGS To all Participating Wineries: We have been informed by the NYSLA that in order for you to pour wine in New York your NY distributor/ wholesaler must have a Wine Tasting Permit. Please pass on the information below to your licensed NY Distributor. IMPORTERS/Distributors/Wholesalers: In order to have the wineries you represent pour their wine at the Grand Tastings you must have a Wine Tasting Permit. You must bring a copy of this permit with you. Most if not all of the distributors/wholesalers already have this permit. If not, the form is available at You may either file online or mail it to the address on the form. New York Wine Experience 5

6 WINE DELIVERY Wines for the New York Wine Experience must be delivered to the Marriott Marquis hotel by your licensed New York distributor. All other deliveries, shipments or fedex will be refused! DELIVERY OF WINE MUST BE MADE ON WEDNESDAY, OCTOBER 19, 2016, between 8am 4pm. You will need to send 5 cases ( ml bottles) of the wine you have been approved to pour at the Grand Tasting. Please attach the shipping label (on page 9) to each case of wine that you are shipping. This will allow all wines to be placed in their appropriate locations at the New York Wine Experience. We would appreciate it if you would print out the labels on WHITE paper. Please note that our personnel will be on hand to assist you and issue receipts. IMPORTANT: THE NEW YORK MARRIOTT MARQUIS WILL NOT ACCEPT DELIVERIES BEFORE WEDNESDAY, OCTOBER 19th. If you are experiencing any difficulty or delay with delivery, you must contact Susannah Nolan at ext. 629 or snolan@mshanken.com before Tuesday, October 18th. If we do not hear from you, we will expect your wines to be delivered on October 19th. WINE PICK-UP WHEN: Remaining wines can ONLY be picked up on Monday, October 24th, between 9 am 4:00 pm. Please make sure you make these arrangements with your distributor or representative. Or, you may leave with your wine at 10:00 pm Friday after the event, if you sign a release form and present proper winery ID (i.e. a winery business card with driver s license). WHERE: New York Marriott Marquis, Lyceum Suite, 5th Floor. Our personnel will be on hand to assist you. If you anticipate any problems with the pick-up of the wines, please contact Susannah Nolan in advance at , ext IMPORTANT NOTE: All distributors, messengers, courier services, etc., must come with a list detailing the specific wines they have come to claim. Without this your wine may not be released. ANY WINES REMAINING AFTER MONDAY, OCTOBER 24th CAN NO LONGER BE CLAIMED UNDER ANY CIRCUMSTANCES! New York Wine Experience 6

7 BOOTH INFORMATION WINERY CHECK-IN AND POURERS BADGES FOR GRAND TASTING The two (2) pourers badges for the Grand Tasting on October 20th and 21st can be picked up at 5:00 pm on the day of the tasting. There will be a special Winery Check-In desk on both the 5th Floor Westside Ballroom and the 6th Floor Broadway Ballroom. Wineries with booth#s starting with the #5 should report to the 5th Floor Winery Badge Pick-Up desk; Wineries with booth#s starting with the #6 should go to the 6th Floor Winery Badge Pick-Up desk. You will be asked to claim your badge by its booth # assignment. Pourers badges are not sent prior to the event. Please note: Wineries must check in both evenings, as a different badge will be issued for each evening. NO ONE WILL BE ADMITTED TO THE TASTING WITHOUT THE CORRECT BADGE OR A TICKET FOR THAT EVENING S TASTING. If you need additional Grand Tasting tickets for your staff, they may be purchased online using these links: Early Thursday tickets: Early Friday tickets: The price is $ per ticket per evening. Doors will open for the pourers at 5:00 PM., and the tasting will begin at 6:30 PM. Please do not begin pouring until 6:30 PM. BOOTH ACCESSORIES We will provide one, 4- foot draped table, winery sign, tasting book, back drapery, 2 chairs, ice and chilling tub (for white wines), water pitcher, corkscrew, dump bucket, and tape. DURING THE TASTING 1) Please do not give away any bottles of wine. No one, including winery personnel,* will be allowed to remove wine from the tasting area during the tasting. Anyone removing wine from the room will be stopped at the door in order to prevent the theft of your wine (obviously, this is for your protection). 2) Please do not leave your booth unattended at any time during the tasting. 3) At the end of the first evening, please seal your opened cases with tape, and complete the inventory sheet on your table, so that we have an accurate count of your remaining wine, both full and partial cases. 4) Any point-of-sale promotional materials or flower arrangements are sent at your own risk. Each ballroom is cleared and dismantled each evening. We cannot take responsibility for anything other than your wine. Please plan to take any P.O.S. or arrangements with you at the end of each night. *One exception: You may leave with your wine at 10:00 pm Friday after the event, if you sign a release form and present proper winery ID (i.e. a winery business card with driver s license). New York Wine Experience 7

8 RESERVATIONS The New York Marriott Marquis has reserved a block of sleeping rooms for this year s New York Wine Experience. Click here: to take advantage of the rates availableor visit WSWineExperience.com and go to Hotel Info tab. Reservations received after Monday, September 19, 2016 cannot be guaranteed at our rate and will be confirmed on a space-available basis at the hotel s published rates. You may contact them directly at Tel: (212) or toll free (800) ADDITIONAL GRAND TASTING TICKETS Every pouring winery is also allotted 2 admission BADGES. These are never sent but are to be claimed the night of each tasting. Additional tickets for the Grand Tastings for winery personnel only may be purchased using the following links: Early Thursday tickets: Early Friday tickets: You will receive an immediate eticket. The price is $ per ticket/per night. NOTE: If anyone in your support staff does not have a badge and needs to get into the ballroom in advance of the 6:30 pm start time, this can be arranged by bringing a printout of their eticket (with a business card) to the badge pick-up desk where they will be given a special entrance pass. New York Wine Experience 8

9 SHIPPING LABEL PLEASE PRINT THIS LABEL ON WHITE PAPER NEW YORK WINE EXPERIENCE EXHIBITING WINERY NAME (not parent company) BOOTH number DELIVER TO: NEW YORK MARRIOTT MARQUIS 1535 BROADWAY NEW YORK, NEW YORK ATTN: MICHAEL TISEO HOLD FOR NEW YORK WINE EXPERIENCE OCT 20 22, 2016 Number OF CASES FOR GRAND TASTINGS OCTOBER 20 & 21, 2016 TO BE DELIVERED ON OCTOBER 19, 2016 ONLY New York Wine Experience 9

10 BOOTH INFORMATION Booth # Winery Booth # Winery Booth # Winery 6287 Domaine de L A 5123 Bodegas Aalto 5168 Achával Ferrer 6338 Adobe Road 5122 Alión 5153 Allegrini 5207 Almaviva 5185 Alta Vista 6347 Altesino 5125 Alto Moncayo 6357 Castello di Ama 6317 Château Angélus 6364 Antinori 6295 Araujo-Eisele Vineyard 6270 Archery Summit 6250 Arista 6235 Astrolabe 6339 Avignonesi 6365 Castello Banfi 5206 Barboursville 5144 Marchesi di Barolo 6283 Château de Beaucastel 6328 Beaulieu 6276 Beaux Frères 6254 Belle Glos 6260 Bergström 5213 Beringer 6278 Gérard Bertrand 6249 Bethel Heights 6307 Betz Family 6261 Albert Bichot 6352 Tenuta di Biserno 5110 Bollinger 6304 BOND 6273 Bouchard Père & Fils 5129 Boutari 5188 Château Branaire-Ducru 6342 Brancaia 6262 Brewer-Clifton 6343 Ca Marcanda 5196 Château Calon Ségur 5191 Château Canon 5205 Château Canon La Gaffelière 6309 Cardinale 6285 Carlisle 6350 Carpineto 6306 Carter 6367 Casanova di Neri 6288 Domaine du Castel 6341 Castellare di Castellina 5183 Catena Zapata 5217 Caymus 5147 Pio Cesare 6269 Domaine Chanson 5118 M. Chapoutier 6326 Chappellet 5101 Jean Chartron 5222 Chateau St. Jean 5203 Chateau Ste. Michelle 5187 Cheval des Andes 5219 Château Cheval Blanc 6238 Domaine de Chevalier 5199 Chimney Rock 6362 Ciacci Piccolomini d Aragona 5208 Château Clerc Milon 5190 Clos Fourtet 6275 Clos de Tart 6236 Cloudy Bay 5184 Viña Cobos 6348 Donatella Cinelli Colombini 6280 Jean-Luc Colombo 5204 Concha y Toro 5142 Aldo Conterno 6291 Continuum Estate 6331 Château Cos-d Estournel 6245 Château Coutet 6255 Craggy Range 5166 Quinta do Crasto 5134 CVNE 5154 Romano Dal Forno 5145 Damilano 5212 DeLille 6324 Diamond Creek 6256 Dog Point 5223 Dom Pérignon 6264 Domaine Carneros 6274 Domaine Drouhin Oregon 6271 Domaine Serene 5172 Domaine Terlato-Chapoutier 6316 Dominus Estate 6265 The Donum Estate 5149 Dow 5104 Drouhin Vaudon 6332 Château Ducru Beaucaillou 5116 El Molino 5200 Ernie Els 6257 Escarpment 6234 Château D Esclans 5117 Evening Land 6263 Domaine Faiveley 5128 Falletto di Bruno Giacosa 5113 Far Niente 5105 Livio Felluga 6340 Fèlsina 5226 Ferrari F.lli Lunelli 6327 Château Figeac 5162 First Drop 5151 Fonseca 6361 Fontodi 5171 Ken Forrester 5182 O. Fournier 6355 Frescobaldi 5119 Château-Fuissé 6354 Fuligni 5202 Ernest and Julio Gallo 6344 Gaja 5189 Château Giscours 6353 Bibi Graetz 5148 Graham 6237 Greywacke 6336 Marqués de Griñón 6281 E. Guigal 6243 Château Guiraud 6329 HALL 6248 Hamilton Russell 6303 Harlan Estate 5114 Hartford Family 5181 Château Haut-Brion 5233 Charles Heidsieck 6333 Heitz 5224 Henriot 5175 Hentley Farm New York Wine Experience 10

11 BOOTH INFORMATION Booth # Winery Booth # Winery Booth # Winery 6313 Paul Hobbs 5173 Horsepower 6315 Château Hosanna 6240 Famille Hugel 6258 Louis Jadot 5106 Jermann 5111 Kistler 6246 Klein Constantia 5112 Kongsgaard 6251 Kosta Browne 5232 Krug 6302 Château Lafite Rothschild 6297 Lapostolle 5102 Domaine Laroche 6272 Louis Latour 5115 Leeuwin Estate 5120 Olivier Leflaive 5178 Château Léoville Barton 5197 Château Léoville Las Cases 6294 Lewis 5130 R. López de Heredia 5220 Château Lynch-Bages 6267 MacMurray Estate 6323 Château Margaux 6252 Martinelli 6305 Louis M. Martini 5157 Masciarelli 5156 Masi 6366 Masseto 5138 Mastroberardino 6349 Mastrojanni 6358 Mazzei 6301 Melka 6335 Château Mercian 5215 Peter Michael 5180 Château La Mission Haut-Brion 5221 Mission Hill 5159 Mollydooker 6312 Robert Mondavi Winery 6296 Montes 5194 Château Montrose 5103 Christian Moreau 5137 Emilio Moro 5127 Mount Eden Vineyards 6310 Mt. Brave 5209 Château Mouton Rothschild 5132 Muga 5133 Marqués de Murrieta 6284 Château La Nerthe 6321 Neyen 5124 El Nido 5169 Noemía de Patagonia 5150 Quinta do Noval 5136 Numanthia 6311 Opus One 5160 Orin Swift 6356 Ornellaia 6292 Ovid 6359 Siro Pacenti 5126 Álvaro Palacios 5193 Château Palmer 6319 Château Pape Clement 6266 Patz & Hall 5218 Penfolds 5230 Perrier-Jouët 6293 Joseph Phelps 5195 Château Pichon Longueville Lalande 5225 Piper Heidsieck 5140 Planeta 5216 PlumpJack 6360 Il Poggione 5198 Château Pontet-Canet 5177 Pruett 6242 S. A. Prüm 6289 Quilceda Creek 5179 Château Quintus 6300 Ramey Wine Cellars 5164 Ramos-Pinto 6299 RdV 5163 Recanati 5141 Renato Ratti 6308 Revana 5158 Reynvaan Family 6334 Ridge 5131 La Rioja Alta 5135 Marqués de Riscal 5227 Louis Roederer 5229 Roederer Estate 6247 The Royal Tokaji Wine Co Anthonij Rupert 5201 Rust en Vrede 5186 Bodegas Salentein 5109 Salon 6351 San Felice 6345 Tenuta San Guido 6322 Viña Santa Rita 5146 Paolo Scavino 6314 Schrader 5228 Schramsberg 6286 Seghesio 5211 Seña 6330 Shafer 6253 Siduri 5176 Charles Smith 6318 Château Smith Haut Lafitte 6279 Château de St.-Cosme 6277 Domaine St.-Préfert 6241 St. Urbans-Hof 6290 Staglin Family 5214 Stag s Leap Wine Cellars 6298 Sterling 6325 Rodney Strong 5107 Suavia 6320 Tabor 5231 Taittinger 5152 Taylor Fladgate 5139 Terre degli Svevi 5174 Torbreck 5192 Bodegas Torres 6268 Miguel Torres Chile 6239 F. E. Trimbach 5161 Two Hands 5210 Tzora Vineyards 6363 Valdicava 5165 Quinta do Vale Meão 5167 Quinta do Vallado 5121 Vega Sicilia 5143 Vietti 6282 Domaine du Vieux Télégraphe 6346 Castello di Volpaia 5108 Hermann J. Wiemer 6259 Ken Wright 5170 Yalumba 6244 Château d Yquem 5155 Zenato New York Wine Experience 11