Event Planning Guide

Transcription

1 Event Planning Guide 2343 Shallowford Village Drive Chattanooga, TN P: F:

2 Why is the Hilton Garden Inn Chattanooga Hamilton Place the perfect location for your upcoming corporate meeting or family event? Professional and Complete Services - Our team is equipped to make your event a success. Whether your event is a training session, a cocktail reception or that awaited family event, our team is prepared to serve you effectively with great value. Excellent Cuisine - Served with Flair - Our culinary team is well known for their ability to prepare and present wonderful cuisine with imagination and value. The service staff is smoothly professional with the mission to make your event a pleasure. View our full Banquet Menu in this guide. Technology - Our entire facility is equipped with the T-1 bandwidth and Ethernet connections necessary for the success of your presentation, meeting or training session. We also offer a complete range of audio visual equipment and services to support your presentation and collaboration objectives. We can accommodate the following setups. Is your setup not listed? Speak with a Sales Representative for special setups. We will be glad to assist you!

3 FOOD AND BEVERAGE: All food and beverages must be purchased through Hilton Garden Inn Chattanooga Hamilton Place. Due to health regulations, no outside food and/or beverage may be brought into any banquet facility and no leftover food or beverages may be taken from the premises. MENU SELECTIONS: Prices are subject to change without notice. Menu selections are required four weeks in advance of your function. Changes to the Banquet Event Order (BEO) or contract within seventy-two (72) hours of the function are subject to an additional 30% service fee. Signed Banquet Event Orders are required prior to the start of any function. If the final headcount is not received 7 days in advance the last Banquet Event order will be accepted as approved. GUARANTEE OF ATTENDANCE: A guaranteed number of guests attending your function are required seven (7) business days prior to your function. If payment is not received, the credit card on file will be charged. DEPOSIT: Space is not contractually obligated until a signed contract, with a credit card and if applicable, a nonrefundable deposit is received by Hilton Garden Inn Chattanooga Hamilton Place. If a contract and deposit are not received by the specified date, space may be released without notification. CANCELLATIONS: In the event of a cancellation, deposits will not be refunded. Events cancelled within fourteen (14) days of the event will be charged 100% of the estimated food and beverage, using the guaranteed number of guest, in addition to the cost of the room, applicable taxes and service charges. A sliding scale cancellation applies within 30 days of the event date. ROOM RENTAL: Room rental charges for banquet rooms are contingent upon the anticipated food and beverage revenue. Please ask your Sales Representative and/or Event Manager for specific rate information. Hilton Garden Inn reserves the right to reassign function space without written notice to the guests. Additional charges may be applied to room and/or set-up changes made within twenty-four (24) hours of the event. SERVICES: A 20% service fee and applicable Tennessee State sales tax will be added to all prices. Prices and items are subject to change. OUTDOOR FUNCTIONS: Hilton Garden Inn maintains the right to move any outdoor function indoors based upon the current weather conditions and/or local forecast weather--including wind, rain and/or snow. The decision to move a function indoors must be made at least four (4) hours prior to the start of the function. In the event that the guest choose to move a function inside after the four (4) hour cut off, delays and/or additional charges may apply. PROPERTY DAMAGES AND LOSSES: The guest will be responsible to reimburse Hilton Garden Inn for damage to premises by attendees and/or other persons associated therewith, including outside contractors hired separately. Hilton Garden Inn shall not be responsible for items lost, stolen, damaged or left on the premises. Guest shall not move any Hilton Garden Inn item from its current location or attach any items to any Hilton Garden Inn property (including furniture, walls, and windows) without prior approval from the Sales Representative and/or Event Manager

4 Hotel Facts 5 Floors of Interior Corridor Guest Rooms 112 Guest Rooms includes 8 King Suites and 4 King Rooms with Jacuzzi bath tubs Hospitality Center: Mini-refrigerator, microwave oven and coffee maker in all Guest Rooms 32 inch flat panel televisions, work desk with Herman Miller desk chair, Alarm Clock with MP3 access in all Guest Rooms ADDITIONAL AMENITITES/SERVICES: Complimentary parking Indoor heated pool Fitness Center by Precor and Stay Fit Kit for in room fitness 24-Hour Business Center Complimentary guest room / public wireless internet access 1,950 square feet of spaciously designed meeting and banquet space with in-house catering Hilton Honors Points Program: Earn Points for Qualified Events DINING OPTIONS: Great American Grill Serving Hot Cooked To Order Breakfast Buffet served daily (Mon-Fri, 6:30am-10am, Sat-Sun,7am-11am) $9.95+tax In Room Dining Evening Room Service (5pm-9pm) provided by O Charley s Pavilion Lounge Monday-Saturday (5pm-10pm) 24-hour Pavilion Pantry with snacks, quick meals and beverages DIRECTIONS From Knoxville: Follow I-75S to Exit 5/Shallowford Road. Take right onto Shallowford Road and next right onto Shallowford Village Drive. Hotel is on the left. From Atlanta: Follow I-75N to Exit 5/Shallowford Road. Take left onto Shallowford Road. Take a right onto Shallowford Village Drive. Hotel is on the left. From Nashville: Follow I-24E to I-75N. Take Exit 5/Shallowford Road. Take left onto Shallowford Road. Take a right onto Shallowford Village Drive. Hotel is on the left. ATTRACTIONS distance in miles Bluff View Art District Chattanooga Ducks Chattanooga Lookouts/AT&T Field Chattanooga Zoo 9.98 Chickamauga Battlefields Comedy Catch 7.98 Hamilton Place Mall 1.00 I-MAX Incline Railway Lake Winnepesaukah 8.31 Lookout Mountain Ocoee White Water Rafting Rock City Ruby Falls Tennessee Aquarium 14.00

5 BREAKFAST SELECTIONS Minimum of 10 people required for Buffets. The Continental Assorted Muffins & Danishes Sliced Fresh Fruit Coffee and Assorted Juices $10.95 per person Executive Continental Assorted Danishes & Muffins Fresh Fruit Display Variety of Fresh Donuts Assorted Yogurts Buttermilk Biscuits Jams & Spreads Coffee, Hot Tea & Assorted Fresh Juices $12.95 per person Buttermilk Biscuit Basket Sausage, Bacon and Ham Fresh Buttermilk Biscuits Fresh Fried Eggs Sliced Cheese Sweet Jams &Spreads Butter and Margarine Coffee $13.95 per person The All American Sausage Patties and Crisp Bacon Farm Fresh Scrambled Eggs Biscuits and Gravy Seasoned Breakfast Potatoes Assorted Fresh Pastries Fresh Sliced Fruit Choice of Oatmeal or Assorted Cereals Coffee & Fresh Juices $14.95 per person HGI COUNTRY BREAKFAST Seasonal Fresh Fruit Scrambled Eggs Bacon and Sausage Home-Style Breakfast Potatoes Southern Style Grits Biscuits and Sausage Gravy Coffee $12.95 per person HGI PLATED BREAKFAST Breakfast Potatoes Scrambled Eggs or Breakfast Burritos Thick Sliced Bacon Premium Breakfast Sausage Biscuits w/ Butter and Jellies Fresh Fruit Cup Coffee $15.95 per person Garden Additions Assorted Muffins $3.00 per person Assorted Pastries $3.00 per person Assorted Donuts $2.75 per person Yogurt $4.00 per person Assorted Cold Cereals &Milk $5.00 per person Oatmeal or Cream of Wheat $5.00 per person Sausage, Ham or Bacon Biscuits $6.00 per person *Enhancements may be added to a buffet or ordered individually by the dozen*

6 MORNING AND AFTERNOON BREAKS MORNING BREAK Regular, Decaf Coffee and Hot Tea Assorted Soft Drinks, Bottled Water and Assorted Breakfast Breads $9.00 per person STAY FIT KIT Assorted Yogurt, Granola Bars, Fresh Sliced Fruit, Reg. & Decaf Coffee, Bottled Water, Assorted Juices $10.95 per person SWEET TOOTH Fresh Baked Cookies, Iced Brownies, Assorted Candy Bars, Bottled Water, Soft Drinks and Ice Cold Milk $10.95 per person THE COOKIE MONSTER Assorted Fresh Baked Cookies Milk and Bottled Water $9.95 per person THE POWER BREAK Assorted Cookies, Granola Bars, Chips, Pretzels, Soft Drinks, and Bottled Water $10.95 per person SOUNDS SPORTS BREAK Caramel corn, Popcorn, Mixed Nuts, Pretzels, Bottled Water & Assorted Flavors of Powerade Drinks $11.95 per person FRUIT & CHEESE Domestic & Imported Cheeses, Assorted Crackers, Veggie Crudités Seasonal Fresh Fruit, Bottled Water, Iced Tea & Soft Drinks $12.00 per person ENHANCEMENTS Cookies...$3.00 per item Brownies...$3.50 per item Donuts...$2.75 per item Bagels...$3.00 per item Muffins...$3.00 per item Popcorn...$3.75 per person

7 HGI GOOD DAY PACKAGE AM Fresh Sliced Fruit, w/ Granola, Flavored Bagels & Cream Cheese, Fruit and Bran Muffins, Pastries and Danish. Assorted Fruit Juices, Bottled Water, Regular & Decaf Coffee and Hot Teas MIDMORNING Granola Bars, Assorted Whole Fruit and Assorted Soft Drinks AFTERNOON Freshly Baked Cookies, Rich Iced Brownies, a Local Treat Assorted Candy Bars and All above Beverages except Fruit Juices $29.00 per person HGI GREAT DAY BREAK PACKAGE BREAKFAST Fresh Scrambled Eggs, Seasoned Breakfast Potatoes, Thick Sliced Bacon, Premium Breakfast Sausage, Country Grits, Sliced Fresh Fruit, Breakfast Breads, Assorted Fruit Juices, Bottled Water, Regular & Decaf Coffee and Hot Teas MIDMORNING Fruit & Granola Bars, Whole Fresh Fruit, Assorted Soft Drinks LUNCH(The Gourmet Deli) Sliced Deli Meats Served with a Variety of Breads, Generously Accompanied by Two Chef s Choice Deli Style Salads, Assorted Individual Potato Chips, Whole Fruit, Chef s Choice of Dessert and Freshly Brewed Iced Tea AFTERNOON BREAK Fresh Baked Cookies, Iced Brownies, a Local Treat and Assorted Candy Bars $45.00 per person ENHANCEMENTS: Bottled Water $2.00 each Soft Drinks $2.00 each Sweet Tea, Iced Tea, or Lemonade $25.00 per gallon Assorted Freshly Baked Cookies $32.00 per dozen Assorted Candy Bars $32.00 per dozen Iced Brownies $28.00 per dozen Premium Mixed Nuts $ per pound Tortilla Chips & Salsa or Wavy Potato Chips & Dip (5lbs of chips) $38.00 per order Potato Chips w/ Dip, Pretzels & Popcorn (includes a pound of each) $25.00 per order

8 Lunch Buffets All lunches served with Tea and Water. Chef s choice dessert is included. 10 person minimum Soup Salad and Potato Bar Choice of 2 Delicious soups to include chili, tomato basil bisque, broccoli cheddar, or French onion. Served with a crisp garden salad and fluffy Idaho potatoes with appropriate toppings. $12.95 per person NY Deli White and Wheat Sub Rolls stuffed with your choice of Roast Beef, Smoked Turkey, or Honey Ham. A selection of cheeses to include American, Swiss, Cheddar, or Provolone. Pasta salad with assorted chips and Chefs dessert selection. $15.95 per person The All-American Cook Out Grilled Hot Dogs and Hamburgers served with Potato Chips and Potato Salad or Coleslaw and a Fresh Relish Tray with Cheeses, Lettuce, Tomato, Onion, Pickles. $16.95 per person Italian Cucina Baked Lasagna, and your choice of Spaghetti, Fettuccini Alfredo, or Angel Hair with Basil Pesto. Served with Crisp Garden Salad or Caesar Salad and Garlic Bread. $17.95 per person The Fiesta Buffet Seasoned Chicken and Beef with Corn and Flour Tortillas, Spanish rice, Tossed Salad. $16.95 per person Go Deluxe and add Fajitas with peppers and onions. Also add refried beans for $19.95 per person Noon Nacho Bar Seasoned ground beef, shredded chicken, refried beans, crisp warm tortilla chips and too many toppings to list. $15.95 per person Southern Cooking Buffet Mini meatloaf, chicken & dressing, with butter whipped potatoes. Finished with green beans, and mac and cheese. Served with Cornbread and Peach Cobbler. $17.95 per person The Lunch Box Choice of Turkey and Swiss, Roast beef and Cheddar or Ham and Cheese Hoagie accompanied by apple or orange, potato chips and a cookie or brownie. Includes Sodas or Bottled Water. $14.95 per person Backyard Barbecue Smoked shredded pork and grilled chicken breasts with our house made sauce. With Baked beans, turnip greens, and fried potatoes. Served with rolls and Apple Pie. $17.95 per person

9 Dinner Buffets All dinner buffets are create your own and include Crisp Garden or Caesar salad, Warm Rolls, Iced Tea, and water. Minimum 15 People Create your Own Perfect Pairings Pick Two Teriyaki Glazed Chicken Lemon Herb Roasted Chicken Honey Glazed Baked Ham Dill Seared Wild Salmon with Capers Baked Meat Lasagna Grilled Vegetable Lasagna Fettucini Alfredo Pick Two Green Beans Almandine Roasted Sweet Corn Glazed Baby Carrots Spring Vegetable Medley Broccoli with Cheddar Sauce Pick One Baked Potatoes with appropriate toppings Butter Milk and White Cheddar Whipped Potatoes Wild Rice Pilaf Stuffed Yukon Gold Potatoes Rosemary & Garlic Roasted New Potatoes Pick One Fruit Cobbler of Choice with Vanilla Bean Ice Cream German Chocolate Cake with Fresh Whipped Cream Red Velvet Cake Banana Pudding $34.99 per person

10 Dinner Buffets All dinner buffets include Crisp Garden or Caesar salad, Warm Rolls, Chef s Choice Dessert (unless noted), Iced Tea, and Water. Minimum 15 People A Taste of the South Fried chicken, meatloaf, mashed potatoes, green beans, Mac & cheese, served with cornbread muffins, crisp salad, and a yummy cobbler $21.99 per person Elegant Evening Beef tenderloin, chicken medallions with seared mushrooms in a pan sauce, twice baked potatoes, vegetable medley, and a pesto pasta salad, with warm yeast rolls and spring mix salad. $39.99 per person Classic American Pepper crusted prime rib, slow roasted herb top round, with rosemary potatoes, roasted veggies, fire roasted corn. Also enjoy rolls, au jus, and horseradish sauce. $29.99 per person Italian Cucina Sausage stuffed shells with marinara, lasagna, bow tie pasta with pesto & parmesan cheese, ratatouille, and Garden or Caesar salad. Served with garlic knots. $19.99 per person Salmon Orleans Grilled salmon topped with a creamy cajun shrimp sauce, served with parsley new potatoes and roasted vegetable medley. $24.99 per person River City Dinner Farm-raised fried Catfish and smoked Pulled Pork, accompanied by hushpuppies, French fries, slaw and baked beans. Enjoy cornbread and warm Apple Pie. $19.99 per person Low Country Boil New potatoes, Corn on the Cob, smoked Sausage, and Shrimp. The traditional boil all seasoned together for the perfect treat. $20.99 per person

11 Plated Dinner Options All plated Dinners include Chefs choice of Vegetable and Starch. Dinner Rolls, Crisp Garden or Caesar Salad. Chefs Choice of Dessert 10 person minimum Chicken Picatta A classic Italian specialty. Lightly breaded until golden brown and finished with an herbed lemon cream sauce. $17.95 Stuffed Chicken Breast Herb seasoned chicken breast stuffed with fresh herbs, garlic, and blended cheeses. Roasted to perfection! $20.95 Choo Choo Chicken Finished with house made BBQ sauce, cheddar cheese, fresh chives and diced tomatoes a true local favorite $ oz NY Strip Grilled to perfection and topped with onion fritta and roasted garlic butter for a truly perfect steak. $28.95 Stacked Filet of Beef An 8oz filet of beef grilled to perfection and topped with an artichoke and gorgonzola ragout $35.95 Hand Cut Ribeye A 10 oz cut served with natural au jus and Horseradish Crème $34.95 Stuffed Pork Tenderloin Stuffed with spinach, roasted red peppers, and Boursin cheese. Pan seared then oven baked to perfection. $23.95 Center Cut Pork Chops Grilled with a rosemary and balsamic glaze. Basted throughout cooking for a sweet and savory crust. $24.95 Stuffed Shrimp Jumbo shrimp stuffed with crab, bacon, and spinach $26.95 Pan Seared Salmon Dill seared and served with lemon caper buer blanc $22.95 Chattanooga Catfish Local specialty served traditionally with coleslaw And Hush Puppies. A true Southern delicacy! $16.95

12 Hors d Oeuvres Minimum of 20 for each order Crudite Tray Served with Assorted Dip $4.70 Per Person Deluxe Assorted Cheese Tray Sharp Cheddar, Smoked Gouda, Pepper Jack and Cheese Spreads Served with Assorted Crackers or Rolls. $6.50 Per Person Fresh Fruit Tray Served with Honey Yogurt Dipping Sauce $5.00 Per Person Chicken Fingers Spanakopita Assorted Petite Quiche Shrimp & Andouille Satay Curry Chicken Satay Assorted Canapes Jumbo Shrimp Cocktail Artichoke & Spinach Dip Italian White Bean Dip Chips & Salsa Veggie Egg Rolls $3.50 Per Person $3.00 Per Person $3.00 Per Person $5.00 Per Person $3.00 Per Person $3.00 Per Person Market Price $3.00 Per Person $2.75 Per Person $3.50 Per Person *Canapes are available in Pimento Cheese, Chicken Salad, Tuna Salad, or Ham Salad Drinks By the Gallon Iced Tea $25.00 Coffee $25.00 *Deluxe Beverage Service $35.00 *Includes one gallon of regular or decaf coffee, hot chocolate and hot teas. By Consumption Sodas and Bottled Water $2.00 Hot Tea Packets $1.50 Cash and Host Bars come with a $250 minimum requirement in sales. From the Bar Call Liquor $ Domestic Beer $ Import Beer $ Yellow Tail $ Mondovi $ Woodbridge $ Premium Liquor $ Patron $

13 Audio Visual Equipment 8ft. Tri Pod Screen $30.00 Conference Phone $25.00 Easel $10.00 Extension Cord $5.00 Flip Chart with Markers $30.00 Hand Held Microphone $25.00 Lavaliere Microphone $75.00 LCD Projector $ Overhead Projector $30.00 Power Strip $5.00 AV Cart No Charge Podium No Charge Sound System No Charge *Sound Patch not available* *Need something not on our list? Ask a sales representative to help you with pricing for any other audio visual needs you may have. Prices and items are subject to change and do not include a 20% service charge plus any applicable taxes. Book your meeting or group of 5-25 guest rooms online by visiting Become our fan on Facebook at Also, follow us on Twitter: HGIChattHP. Stay in the know of all things going on at the Hilton Garden Inn Chattanooga Hamilton Place! Thank you for considering the Hilton Garden Inn Chattanooga Hamilton Place! We look forward to hearing from you soon. Contact us at with any questions! Be sure to ask for Jeannie or Ashley!