A Cordial Welcome to Planning Your Meeting

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Roy Mason
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2 A Cordial Welcome to Planning Your Meeting Hold your meeting with us and avoid compromise. With us you can have it all! Those who like to be in the city will appreciate our central location in Basel and our modern infrastructure. We have direct public transportation between our location and Basel s train stations and Messeplatz (Exhibition Center) plus paid automobile parking. And for those who want fresh air and some outdoor space, we are located in our own private park and have eighteen light-filled meeting rooms. A small bonus: On warm summery days, we can easily move your meeting out under the leafy tree canopy in our surrounding park. Something successful meeting organizers have always known (but do not talk about, so as not to disparage the speakers): in great part, the success of a meeting or conference stands or falls with the quality of the food and drink. That's why we've come up with a special way to achieve this for you: Consider delegating these details to our attentive and friendly professional catering staff, who have already put together attractive food and drink packages. Our range of light two- or three-course sit-down lunches and standing lunches are renowned for putting people in a good mood. They include selections for meat lovers, fish connoisseurs and vegetarians. Our break buffets in the Park are practically a cult!. To help your guests or meeting attendees get to know each other, there is nothing better than a progam that includes a variety of activities. Also, short periods of recreation and small tours refresh the brain, create a good mood and foster new ideas! Feel free to ask us help you create a varied and even exciting meeting program. Your wishes are in good hands with us. We have had 150 years of experience in helping create and facilitate meetings, parties and concerts. We are happy to do this for you. We look forward to meeting you! Kind regards Pascal G. Martin and Team Please note that our prices are in Swiss Francs and include sales tax (VAT). Page 2

3 Our Attractive Meeting Packages Our Day Package from CHF per person this includes the following services: Rental of meeting room equipped as follows: flipchart, whiteboard, presenter s lectern, W-LAN for computers, paper pad with pen, in-room mineral water service. Welcoming coffee service with breakfast rolls. Morning coffee break at our breakfast buffet: coffee, tea, fruit juices, croissants and fresh fruit basket. Lunch - 3-courses: main, salad, dessert (main course choice of meat or vegetarian dish). Service incudes mineral water, coffee/tea. A stand-up buffet lunch is also available as an alternative. Afternoon coffee break at our fine pastry buffet: coffee, tea, fruit juices, cakes or tarts, various sweet snacks, fruit basket. Our Overnight Stay Package from CHF per person This includes all items in the Day Package, plus the following: One night single occupancy. Includes breakfast, standard overnight guest services and a BaselCard for free public transport in Basel. Price excluding city room tax. Our small Day Package from CHF per person this includes the following services: Rental of meeting room equipped as follows: flipchart, whiteboard, presenter s lectern, W-LAN for computers, paper pad with pen, in-room mineral water service. Morning coffee break with coffee, tea, fruit juices, croissants and fresh fruit basket. Lunch - 2-courses: main and salad (main course choice of meat or vegetarian dish). Service incudes mineral water, coffee/tea. A stand-up buffet lunch is also available as an alternative. Afternoon coffee break with coffee, tea, fruit juices, cakes or tarts and fruit basket. Alternatives: Would you like a larger than standard room for your meeting? Would you like to book a package for less than 5 persons? We can offer such changes and can quote you the resultant surcharge. In addition, it is also possible to book half-day packages Page 3

4 Our meeting rooms Meeting room U-Shape Block Concert Banquett Auditorium 75 Pers. 80 Pers. 200 Pers. 80 Pers. Lingua Franca-Saal 24 Pers. 30 Pers. 90 Pers. 30 Pers. Kapelle 24 Pers. 30 Pers. 90 Pers. 30 Pers. Selamat-Saal 15 Pers. 15 Pers. 45 Pers. 20 Pers. Tahuna-Saal 15 Pers. 15 Pers. 23 Pers. 15 Pers. Darsane-Saal 10 Pers. 10 Pers. 18 Pers. - Bienvenidas-Saal 20 Pers. 18 Pers. 45 Pers. 20 Pers. Bali-Zimmer 10 Pers. 10 Pers. 25 Pers. - Campesino-Saal 20 Pers. 20 Pers. 45 Pers. - Marhaba-Zimmer - 8 Pers. - - Akropong-Zimmer - 4 Pers. - - Gavva-Zimmer - 4 Pers. - - Komitee-Zimmer 20 Pers. 20 Pers. 45 Pers. - Hermann Hesse-Stube 12 Pers. 12 Pers. 20 Pers. - Spalenkeller 15 Pers. 20 Pers. 30 Pers. 20 Pers. Freetown-Forum 20 Pers. 16 Pers. 40 Pers. 20 Pers. Rumenka-Saal 10 Pers. 10 Pers. 20 Pers. - Mocomoco-Saal - 8 Pers. - - Kirchensaal 150 Pers. 100 Pers. 400 Pers. 250 Pers. Weinsbergstube 40 Pers. 30 Pers. 100 Pers. 30 Pers. Page 4

5 Equipment Rental Type Price in CHF per day Computer projector with loudspeaker Computer projectot Auditorium/Kapelle With clickshare and blueray CD-player 30.- Slide projector (dual lens, automatic fade) 50.- DVD-player 30.- Flipchart 20.- Bulletin board 20.- Laptop Microphone system (includes 1 microphone) Facilitator's toolbox 30.- Monitor (flat screen, 66 cm) 80.- Video player 30.- Page 5

6 Our Comfortable Hotel Rooms After a long meeting day, our quiet, well-furnished rooms offer a place to refresh yourself. Most of our single rooms have a spacious king size bed. What a nice place for a beautiful dream! Would you like a bit more space in which to relax on your own? If so, we can recommend our double rooms or junior suites. Each of our rooms is a bit different, but they share one important thing: our tranquil park protects them all from the bustle of the city. For venturing out in the city, each guest receives a BaselCard for free use of public trams and busses. You might also want to use our Hotel Bar as a meeing point and place to have a drink and a chat with other guests. But if you would just like some time alone before bed, our hotel rooms are comfortable and equipped with telephone, TV and free Wi-Fi. And in the morning please enjoy our cozy breakfast buffet, included in the room price. PS: If you want to get a little indoor exercise, we invite you to use our complimentary fitness room. If you instead want some true quiet time, try our Room of Silence. Page 6

7 Aperitif proposals for the small hunger up to 10 persons CHF per person potato chips and salted peanuts vegetable sticks with two dips rolled and sliced crepes with raw ham, rucola and mascarpone green and black olives before dinner up to 10 persons CHF per person grissini wrapped with raw ham crostini with olive tapenade and cream cheese composition of various antipasti marinated tomato-mozzarella-skewers with basil green and black olives Page 7

8 the tastefully aperitif up to 10 persons CHF per person warm bites seasonal soup (hot or cold) served in a coffee mug chicken satay skewer with peanut sauce vegetable spring rolls with sweet & sour sauce chipolata (veal) vegetable-skewer flamed tart with onion and sour cream meat-loaf balls with apple dip bacon-dates cold bites rolled and sliced crepes with raw ham, rucola and mascarpone rolled and sliced crepes with salmon and dill skewer with Swiss cheese and grapes tofu skewer with spicy mango avocado mousse with marinated tomatoes 5 various vegetable sticks with curry- and cocktail sauce little sweets muffins little sweets served in a glass Page 8

9 How would it be with a festive menu? Dining proposals menu in our restaurant Rosengarten CHF per person: leaf salad with nut dressing, air-dried Grisons meat filled with herb-cream cheese and sautéed mushrooms **** broccoli cream soup with roasted pine nuts **** pork filet roasted in one piece with orange-pepper sauce noodels and vegetable bouquet **** forest honey-parfait with brittle sauce, marinated plums and peppermint whipped cream Or in summer at our great park Grill-party from May until September CHF / person up to 15 persons (extra charge for dessert buffet CHF 16.00/person) Salad buffet with different kind of green salad and raw vegetables homemade dressings **** Fresh from the grill Lamb chops, leg of chicks, pork steaks, Luganighetti, cipollata of veal, Merguez and Klöpfer, corn on the cob, stripes of chilli, courgettes and aubergines, Backed Potatoes served with soft cream cheese with herbs, herb butter and mustard **** Mixed sorbet garnished with fruits Page 9

10 Or a cosy team event Starters Fondueplausch@Pavillon from October until March up to 10 persons Cured ham and dried meat (CH) CHF Mixed salad CHF 8.50 Mixed green salad served with dice of bacon CHF Cheese fondue House mix (half gruyere half vacherin) CHF Pavillon mix (vacherin) CHF Special mix (half gruyere half vacherin and tomatoes melt) CHF Served with small potatoes, bread cornichons and pearl onions. Additional: vegetables (broccoli and mushrooms) CHF 6.00 fruits (pineapples and pears) CHF 6.00 Desserts Mixed sorbet garnished with fresh fruits CHF Caramel cream CHF 8.00 Chocolate mousse with fillets of orange CHF Page 10

11 How to find us By Automobile From highway: Basel City exit, direction Bahnhof SBB. At Bahnhoff SBB, follow the sign Unversitätsspital. At the Spalentor major intersection, go left on Missionsstrasse to Missionsstrasse 21 (across the street on your left). Enter at Einfahrt Parking. Public Transportation From Bahnhof SBB (Swiss train station): take either Bus Nr. 30 to the Spalentor stop, and walk ca. 300 steps to Missionsstrasse 21, or Tram Nr. 1, direction Dreirosenbrücke to the 5th stop, Birmannsgasse. Then walk down Birmannsgasse to Missionsstrasse. Go left to Missionsstrasse 21. From Badischer Bahnhof (Basel s German train station) or from Messe Basel: Take Bus Nr. 30 to the Spalentor stop and walk ca. 300 steps to Missionsstrasse 21. From EuroAirport Basel/Mulhouse: Take Bus Nr. 50 to Bahnhof SBB, then take Bus Nr. 30 to the Spalentor stop. Walk ca. 300 steps to Missionsstrasse 21. Page 11

12 Please note these important reservation details! Terms and Conditions Meeting / Group Reservations Meeting Room Reservations Definitive Terms: We guarantee your reservation. Please notify us, no later than 48 hours before the event, the exact number of persons expected. If fewer people participate than expected, you will still be charged for the number you reserved. Meeting Room Cancellation Costs 90 to 61 days before event: CHF administrative expense. 60 to 31 days before event: 50% of the room rental. 30 day or less before the event: 100% of the room rental. 3 days before event: 100% of the total scheduled costs for the event. Organisation Schedule for arrangement of details, including: - Meeting room physical setup - Technology to be provided - Refreshments/coffee breaks - Meals - Hotel rooms Please arrange these details with us at least 10 days before the event. Meeting Room Physical Equipment Per meeting room (not including additional breakout rooms): flip chart, whiteboard and speaker s lectern. Additional physical equipment charged separately according to our price list. Meeting Room Availability Specific room assignments are tentative and may be changed at any time by us. Invoice Basis The agreed mininum number of guests plus any additional guests and their related actual consumption. Meeting Packages: Unused services are non-refundable and their costs cannot be reallocated to cover other costs. Methods of Payment Cash, Debit Card or Swiss Postcard, or consult with us about paying by credit card or paying after receipt of an invoice by mail. Page 12

13 Prices Prices are subject to change without notice. Right to Cancellation by Hotel Bildungszentrum 21 We reserve the right to withdraw from a reservation contract without compensation if it is determined that, after signing the contract, the type of event does not meet with our ethical guidelines. Please feel free to ask for guideline details.. Hotel Room Group Reservations Hotel Room Cancellations 3 Months Prior: the complete group reservation can be cancelled Days Prior: 50% of the rooms can be cancelled Days Prior: 25% of the rooms can be cancelled Days Prior: 05% of the rooms can be cancelled. Less than 2 days before the event, no room reservations can be cancelled without cancellation costs. Guest no-shows will be billed. To avoid any misunderstandings, we kindly ask you to inform us of any cancellations in writing, either by post or electronically. Availabilty We reserve the right to unilaterally determine availability. Invoice Basis The minimum number of guest rooms that you have confirmed to us in writing 48 hours or more before the event, plus any guest rooms exceeding that minimum. Methods of Payment Cash (CHF, Euros or US Dollars), EC Debit Card, Swiss Postcard, or after consultation, possibly by credit card or by payment after receipt of an invoice by mail. Prices Prices are subject to change without notice. Miscellaneous If an exceptional need arises, any special cleaning will be charged at CHF per hour. In case of theft, Hotel Bildungszentrum 21 AG is not liable. Page 13

A Cordial Welcome to Planning Your Meeting

A Cordial Welcome to Planning Your Meeting Hold your meeting with us and avoid compromise. With us you can have it all! Those who like to be in the city will appreciate our central location in Basel and