CONFERENCES, MEETINGS CATERING & EVENTS

Transcription

1 CONFERENCES, MEETINGS CATERING & EVENTS

2 Table of Contents CONTENTS PAGE Why choose Butterfly Creek? 1 Room descriptions 2 Room capacity and rates 3 Equipment 4 Day delegate packages 5 Catering options 6 Out Catering and Add-on options* 7 Breakfast 8 Attractions 9 Encounters and Team Building 10 Terms and conditions 11

3 Why choose Butterfly Creek? At Butterfly Creek we offer a range of services catering to all requirements such as quick business meetings, large scale seminars, training and team-building days, functions, out catering and events. Our polite, friendly and professional staff will ensure that all your requirements are met and that you enjoy a smooth and successful event. Butterfly Creek offers some fantastic advantages: Ample free parking Conveniently located within walking distance of Auckland Airport perfect for national meetings and events Free shuttle to and from the airport terminals Competitive rates Great food and coffee Fully licenced Free Wi-fi (conditions apply) On site café open from 7:30am À la carte menu available from 7:30am Team building activities from our nearby attractions can be combined with any event Butterfly Creek also offers rooms for Christmas parties, dinners, weddings, 21sts, private functions and kids birthday parties Where to find us To Auckland Ihumatao Road Nixon Road George Bolt Memorial Drive (20A) Manu Tapu Drive Tom Pearce Drive Laurence Stevens Drive Puhinui Road (20B) To Manukau Cyril Kay Road Geoffrey Roberts Road International Airport Domestic Airport 1

4 Room descriptions Papillon Room The stunning design provides an open, spacious ambience with extensive glazing allowing plenty of natural light. The Papillon room enjoys numerous opening doors onto the wrap-around deck that allows peaceful views over the surrounding grasslands, perfect for breaks and fresh air. At night the Papillon Room is transformed into a stunning evening function and wedding venue hosting up to 200 people. Features: Full surrounding decks with views, air conditioning, high ceilings. Options available: Ceiling mounted data projector, 2.4m screen, PA system, lectern, in-house DJ system with over 40,000 songs. Boardroom Situated on the first floor, the Boardroom is a private room catering for groups ranging from 5 to 16 people. It has its own small break-out balcony which allows natural light to flow in. This room is ideal for any small corporate meeting or workshop training. Features: Air-conditioning, balcony. Options available: Electronic whiteboard Café Hosting over 160 guests, the cafe can be used exclusively for evening events and functions or sectioned off for day events. The spacious café opens out into the adjoining garden courtyard allowing guests to move between the two areas. The café is perfect for enjoying your night with relaxing drinks and nibbles after a full day of conferencing or as a function venue offering something out of the ordinary who has dinner next to a crocodile? 2

5 Room capacity and rates Room size Room Size Boardroom 40 m 2 Papillon room 200m 2 Cafe 100m 2 Room capacities (maximum people) Room Theatre style Boardroom style U shape style Cabaret style Seated dinner Boardroom Papillon room Cafe Day room rates Room Full day room hire (8am 5pm) Half day room hire (morning or afternoon) Hourly rate (conditions apply) Boardroom $195 $150 $50 Papillon room $350 (15 50 pax) $300 (15-50 pax) $500 (51+ pax) $400 (51+ pax) $120 Evening room rates Room Evening functions peak Fri & Sat nights 5:30pm midnight (Sep March) Evening functions off peak Sun to Thurs nights and all off peak 5:30pm midnight (Apr Aug) Extra per hour after midnight Papillon room $800 $600 $150 Cafe $560 $450 $100 3 Pax = people. All prices exclude GST

6 Equipment Butterfly Creek will provide a complimentary white board, black marker pen, iced water & mints for your function. The following options are available for hire: Portable data projector (Boardroom only) $70 Fixed data projector + screen (2.4m x 2.4m) Papillon room only $130 Screen only (2.4m x 2.4m) Papillon room only $40 Electronic whiteboard with a black marker $45 Whiteboard standard (extra) with a black marker $22 Flip chart with a black vivid $22 Flip chart and easel with a black vivid $32 Impact whiteboard marker pack of 4 $17 Stephens marker vivid fine pack of 4 $17 PA system (1 lapel mic & 1 wireless hand held mic) $195 AV system (includes PA system & data projector) seminar 50+ people $295 Polycom conferencing phone (additional charges apply for toll calls) $45 Laptop $45 Lectern $45 Lectern and microphone with gooseneck mic and lamp $150 OHP $45 Pad & pen (unlined A5 pad and pen) $3 Linen rectangle (white or black) $13 Linen round (white or black) $20 All prices exclude GST 4

7 Day delegate packages Room Number of people Price - half day (pp) Price - full day (pp) Boardroom $48.50 $59.50 Papillon room $58.50 $63.50 Papillon room $51.50 $58.50 Papillon room 51+ $46.50 $53.50 pp = per person Half day delegate package includes Room Hire - Boardroom or Papillon room Tea and Coffee on arrival Morning or Afternoon tea (see pg 6) Lunch from option 3 on the catering menu (see pg 6) 1 x white board and 1 x flip chart with markers Note pads and pens Room set with iced water and mints Data projector and screen PA system (Papillon room only) Free Wi-fi Full day delegate package includes Room Hire - Boardroom or Papillon room Tea and Coffee on arrival Option 3 from the catering menu (see pg 6) 1 x white board and 1 x flip chart with markers Note pads and pens Room set with iced water and mints Data projector and screen PA system (Papillon room only) Free Wi-fi 5

8 Catering options Option 1 $25.50pp or lunch only - $16.50pp Minimum of 5 delegates required Morning tea of tea with a mixture of muffins and scones Lunch Selection of club sandwiches Selection of sushi with soy sauce and wasabi mayonnaise Selection of vegetarian quiches Smoked chicken, cranberry & brie toasted focaccia slabs Fresh seasonal fruit platter Orange juice Afternoon tea of tea with assorted cookies and sweets Option 2 $29.50pp or lunch only - $20.50pp Minimum of 10 delegates required Morning tea of tea with a mixture of muffins and scones Lunch make your own sandwich style Mini chicken kebabs Mini prawn kebabs Mini lamb and mint pies Bread rolls with butter Platter of shaved ham and roast beef Platter of sliced tomato, lettuce, cucumber, swiss cheese and condiments Fresh seasonal fruit platter Orange juice Afternoon tea of tea with assorted cookies and sweets Option 3 $ 35.50pp or lunch only - $26.50pp Minimum of 15 delegates required Morning tea of tea with a mixture of muffins and scones Lunch Beef stroganoff with rice Cajun chicken thighs drizzled with minted yoghurt Roasted gourmet potatoes dusted with Moroccan spice and feta Mixed green salad with capsicums, tomato and carrot ribbons Bread rolls with butter Cheese board with grapes and crackers Fresh seasonal fruit platter Orange juice Afternoon tea of tea with assorted cookies and sweets Other options and additions Minimum of 5 delegates required Carafes of soft drinks or juice $10 each (1.25L) Tea and coffee on arrival only $26 per set (serves 10) Morning tea only $6pp of tea with a mixture of muffins and scones Afternoon tea only $6pp of tea with cookies and sweets Honey soy chicken drumsticks $6pp Beef stroganoff with rice $6pp Chicken chasseur with rice $6pp Potato topped, creamy balsamic mushroom pie $6pp All prices exclude GST 6

9 Out Catering and Add-on options* Platters Fresh seasonal fruit serves 5 $33 serves 10 $52 Cheese platter serves 5 $33 serves 10 $52 Dim Sum platter serves 5 $33 serves 10 $52 Antipasto platter serves 5 $33 serves 10 $52 A selection of sushi (approx. 24 pcs) $33 (approx. 44 pcs) $52 Mini kebab (beef/chicken/veges/prawn) (approx. 24 pcs) $33 (approx. 44 pcs) $52 Salads $33 per bowl (serves 5) Greek salad with feta, olives and cucumber, tossed in balsamic dressing Tandoori chicken salad with crispy noodles and cos lettuce tossed with cucumber and yoghurt dressing Traditional Caesar salad - crisp cos lettuce, poached egg, shaved aged parmesan cheese, garlic infused croutes and crispy bacon finished with Caesar dressing Sweets A selection of slices per dozen $44 Biscuits assorted cookies per dozen $ 17 Cakes and Tarts assorted per dozen $44 Medium Savoury OR Sweet muffins per dozen $34 Medium Scones (cheese, sultana or dates) per dozen $34 Gourmet Pizza $17 each Home-made, on a regular 9 inch base with your choice of fillings topped with mozzarella cheese Smoked salmon - cream cheese, spinach, avocado and red onion Smoked chicken - roasted capsicum, camembert cheese, spring onion with cranberry sauce Meat lovers - chorizo, ham, salami, pastrami, bacon topped with garlic aioli Vegetarian - spinach, mushroom, capsicum, tomato, olives and feta Hawaiian - ham & pineapple topped with plum sauce Tandoori lamb - caramelised onion, cashew nut, spring onion and coconut topped with yoghurt dressing and mango chutney Savouries Medium Quiches assorted flavours per dozen $34 Medium Frittatas per dozen $34 (gluten free) Medium Filo triangles assorted flavours per dozen $34 Club Sandwiches assorted flavours per dozen $34 A selection of mini Savouries & mini Pies per dozen $ 17 7 *Free delivery within Airport Oaks, conditions apply. All prices exclude GST

10 Breakfast Continental Breakfast Buffet $15pp Selection of oven-baked sweet and savoury scones, muffins, sweet pastries Toast with preserves Selection of sliced, fresh seasonal fruits Selection of cereals & toasted muesli Yoghurt and berries in short glasses Freshly brewed tea, coffee and orange juice Full English Breakfast $22pp Continental breakfast buffet plus the following items: Scrambled and poached eggs Streaky bacon Cabanassi sausages Hash browns Baked beans Full Café À la carte menu available from 7:30am. No pre-order required. All prices exclude GST 8

11 Attractions Conference attendees qualify for a 50% discount off entrance to the Butterfly Creek attractions on the day of their conference or meeting. Exhibits and attractions include the tropical butterfly house, crocodiles, alligators, reptiles, bugs, farm animals, aquaria and Dinosaur Kingdom. A perfect way to spend during a break or to complete your day. 9

12 Encounters and Team Building After-hours croc encounter The perfect way to start your evening function, or to end your conference. Enjoy a tropical walk through the Butterfly house, spot the cotton-top tamarin monkeys, fish, turtles and more, and then be escorted to an after-hours exclusive encounter with our cold-blooded reptilian friends. Learn all about Scar & Goldie - our two giant saltwater crocs whilst observing the keepers interacting with them. This is a fantastic opportunity to experience Butterfly Creek without the crowds, it sure is an experience with the x-factor. $10 per person Minimum of 30 guests Duration minutes Experience must commence no later than 6pm Available only for a function or conference group Lock N Load Paintball Lock N Load Paintball is New Zealand s Premier paintball park. Conveniently located minutes away from Auckland airport, we provide ideal activities for team building including paintball and/or outdoor Laser Tag. Paintball can be used to teach communications, strategy, tactics, teamwork, decision making under stress and it is full-on and adrenaline pumping fun! Full safety equipment and briefings are given by experienced staff. We offer both half and full day team building options, or you are welcome to just play your own game of paintball. Pricing starts from $40 including GST per person. For more information call or info@locknloadpaintball.co.nz or check out Rocket Ropes Rocket Ropes provides a wide range of interesting, fun and challenging activities creating an environment conducive for team members to step out of their comfort zone, boosting communication and team work skills in a fun environment. These activities can benefit your organisation by: Meeting challenges and overcoming fears Break down barriers in a fun and participative way Build and enhance interpersonal relationships Increase awareness of different leadership styles and personalities Increase employee motivation Highlight diversity of skills and knowledge within the group Create a sense of unity and ownership within the group We are located immediately adjacent to Butterfly Creek, and we offer both half and full day team building options or you are welcome to participate on a standard course. Prices start as low as $28 including GST per person. For more information call ext. 213 or info@rocketropes.co.nz or check out All prices exclude GST 10

13 Terms and conditions Our function team aim to provide facilities, hospitality and service of the very highest quality. The following terms and conditions have been designed to assist us in fulfilling this expectation and to ensure that your event is a successful one. TENTATIVE BOOKINGS We may hold a tentative booking for a maximum of 14 days. If you do not confirm your booking in this time, we reserve the right to release the space without notice. CONFIRMATION Please confirm your booking in writing, together with a deposit, within 14 days of the booking being made. Your booking is only confirmed on receipt of the deposit. Credit card facilities are available. CANCELLATION Cancellation of a booking must be advised in writing or . If the event is cancelled with less than 4 weeks notice, the deposit may be refunded only if the booking capacity is resold. An administration fee of $100 will be deducted from all refunded deposits. PAYMENT Full payment for any event shall be made five full working days prior to the event unless prior credit arrangements have been agreed with the company. MENU SELECTION Please confirm your food and beverage selection as soon as possible and no later than seven full working days prior to the booking. Catering charges will apply if the required cancellation time is not adhered to. Menus do change seasonally. GUARANTEED NUMBERS In order for us to arrange catering and staffing resources a guaranteed minimum number of guests attending is requested seven full working days prior to the event. Minimum charges will be based on that guaranteed number. EXTENDED HOURS Extra venue hire costs shall be incurred should the event extend past the confirmed departure time. PRICE VARIATIONS All prices are current at the time of quotation and every endeavour is made to maintain them. Butterfly Creek reserves the right to alter published or confirmed prices at any time prior to the event to cover increased costs incurred. CONDUCT OF THE EVENT The client and persons in attendance shall at all times behave in an orderly manner and comply with all laws, regulations and venue rules. The company shall be entitled to remove any persons from the event whose behaviour, in the opinion of the company, is objectionable, improper or undesirable. DAMAGE TO VENUE The client will be responsible for all damages including all breakages to glassware and crockery caused to the venue by any persons in attendance at the event (other than those under the control or direction of the company) and shall forthwith pay to the company the cost of rectification of any damages. SECURITY For all functions that will have number of attendees exceeding 80 persons and may have a large consumption of alcohol throughout the evening - we request the service of a security person or persons. Butterfly Creek can arrange security service for a fee of $ All prices exclude GST

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