MEMORANDUM. Approval of a Construction Contract for the Mount Vernon Road at Vermack Road Intersection Improvement Project
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1 MEMORANDUM To: From: Mayor and City Council Michael Smith, Public Works Director Date: May, 08 Subject: Approval of a Construction Contract for the Mount Vernon Road at Vermack Road Intersection Improvement Project ITEM DESCRIPTION Approval of a construction contract with CMES, Inc. in the amount of,84,4.40 for the Mount Vernon Road at Vermack Road intersection and water main improvements. BACKGROUND In June the city advertised for bids to construct improvements at the intersection of Mount Vernon Road, Vermack Road and Manhasset Drive including replacement of the DeKalb County water main within the footprint of the project. A total of bids were received with CMES, Inc. submitting the lowest bid of,84,4.40. This total includes 400,00 for county water main improvements which is expected to be presented to the DeKalb Board of Commissioners for funding approval in June. A tabulation of the bids is included on the following pages. The recommended funding allocation, including a 0% construction contingency, construction management and inspection services, is,95,000 with 400,00 to be reimbursed by DeKalb County. The city's current project fund balance with DeKalb's contribution is,5,000. There is a large surplus of funding remaining in the Chamblee Dunwoody Road Bicycle and Pedestrian Improvement project which could be drawn from to provide the additional 50,000 necessary to provide full funding for this project. Nearlyy half of the additional funding needed is for the 0% contingency and on many previous public works projects the city has been able to return unused contingency funds for use on other projects. Utility companies are currently working to relocate their facilities out of the project area. Construction can begin once the utility relocation is complete and the county has approved the funding for the water main replacement. RECOMMENDED ACTION Staff recommends award of a contract to CMES, Inc. in the amount of,84,4 and reallocation of up to 50,000 in surplus from the completed Chamblee Dunwoody Road Bicycle and Pedestrian project to provide for full construction funding including a 0% contingency.
2 Internal Estimate ROADWAY ITEMS GDOT Pay Item Description UOM QTY CMES Inc GDP Ohmshiv A Contracting Blount Const Precision 000 Site Engineering TRAFFIC CONTROL-MOUNT VERNON 4, ,000.00,8.00,8.00,05.5,05.5,500.00, ,5.95 8, , , , , TEMPORARY GRASSING AC,000.00, ,09.0,09.0,0.00,0.00,500.00, MULCH , , , , , , , CONSTRUCTION EXIT,50.00, ,400.00, ,80.00,000.00,000.00,850.00, ,5.8,00.00,800.00, , FABRIC CHECK DAM TYPE C SILT FENCE STONE FILTER RING ,55.85, INLET SEDIMENT TRAP 50.00, , , , , , , MAINTENANCE OF TEMPORARY SILT FENCE, TP A,5.50, , , , , , MAINT. OF CHECK DAMS - ALL TYPES , , , , , , , MAINTENANCE OF CONSTRUCTION EXIT MAINTENANCE OF INLET SEDIMENT TRAP 5-0 MAINTENANCE OF STONE FILTER RING WATER QUALITY MON. AND SAMPLING 00.00, , WATER QUALITY INSPECTIONS MO,000.00, , , , , ,944.00,4.00 4, ,00.00, , , ,8.00.0, , , , , , , , , , , , TEMPORARY SILT FENCE, TYPE A EXCAVATION ROCK-SPECIAL PROVISION BORROW EXCAVATION INCL MATL 00.50, , , , , , , , FOUND BKFILL MATL, TP , , , , GRADING COMPLETE 4 4,0.00,0.00 9, ,89.95,50.00, ,94.0 5, , ,80. 50, ,000.00,00,000.00,00, GR AGGR BASE CRS, INCL MATL, , , , , , , , , AGGR SURF CRS , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , RECLED ASPH CONC PATCHING, INCL BITUM MATL & H LIME RECLED ASPH CONC LEVELING, INCL BITUM MATL & H LIME RECLED ASPH CONC 5 MM SUPERPAVE, GP OR GP, INCL BITUM & H LIME
3 40-0 RECLED ASPH CONC.5 MM SUPERPAVE, GP OR GP ONLY, INCL BITUM & H LIME , , , , , , , , RECLED ASPH CONC 9 MM SUPERPAVE, GP OR GP, INCL BITUM & H LIME , , , , , , , , TACK COAT GL , , , MILL ASPH CONC PVMT, VARIABLE DEPTH , , , , , , DRIVEWAY CONCRETE, IN TK , , , , , , , , CONC SIDEWALK, 4 IN, , ,04.00., , ,5.00.9, , , CONCRETE SIDEWALK, SPECIAL DESIGN,000.00,000.00,00.00,800.00, ,8.0,00.00, ,550.00, ,8.05,.00 9, ,000.00, " CONCRETE MEDIAN , , , , , , , , CONC VALLEY GUTTER, IN , , , , , , , , CONC VALLEY GUTTER, 8 IN , , , , , , , , CONC CURB & GUTTER, 8 IN X 4 IN, TP, , , , , , , , , PVMT REINF FABRIC STRIPS, TP, 8 INCH WIDTH,.00 0, ,.00., , , , , , ,000.00, ,000.00,89.0, , , , ,00.00, , , , , , , , ,500.00,50.00,00.00, , , , , , , , , , , ,050.00,400.00,800.00,.9, , , , CLASS B CONC, RETAINING WALL CLASS B CONC, BASE OR PVMT WIDENING CLASS A CONC, INCL REINF STEEL STORM DRAIN PIPE, 8 IN, H 0 SIDE DRAIN PIPE, 8 IN, H -0 SAFETY END SECTION, 8 IN, SIDE DRAIN, 4: SLOPE UNDDR PIPE INCL DRAINAGE AGGR, IN 5.00,50.00,00.,00.,500.00,000.00,.9,5.8,00.00, , , , , ,0.00.9, , ,00.00,500.00,45.8, ,450.00,000.00, , , , , , , S DUMPED RIP RAP, TP, 8 IN , , , , , PLASTIC FILTER FABRIC RESET HIGHWAY SIGN , , , , , ,90.00., , , , ,0.00.0, , ,.00 0.,9.4.00, , JACK AND BORE PIPE-, ½ THICK STEEL PIPE SLEEVE HIGHWAY SIGNS, TP MATL, REFL SHEETING, TP HIGHWAY SIGNS, TP MATL, REFL SHEETING, TP 5.50, ,.00.00, , , , , , HIGHWAY SIGNS, TP MATL, REFL SHEETING, TP , , , , , , , , GALV STEEL POSTS, TP 8.5, , , , , , , ,990.00,500.00, , , ,0.88 5,0.88,500.00,500.00,54.00,54.00,.50,.50 8,5.00 8, , , , ,500.00,000.00,000.00,84.8,84.8,500.00,500.00,54.00, ,4.5 0,4.5 5, , , ,000.00, , STRAIN POLE, TP IV, FLUTED BLACK, WITH 5 MAST ARM AND 45 MAST ARM STRAIN POLE, TP IV, FLUTED BLACK, WITH 55 MAST ARM AND 45 MAST ARM BARRIER FENCE (ORANGE) 4 FT.50, , , , ,0.00.0, ,000.00
4 4-000 TRAFFIC SIGNAL INSTALLATION 5-00 MARKING, ARROW, TP 5-00 MARKING, ARROW, TP 5-00 MARKING, ARROW, TP , , ,8.5 5,8.5 05, , ,8.00 0,8.00 9,. 9,. 5, , , , , , , , , , , , , , , , , , MARKING, WORD TP MARKING, WORD TP ,000.00, , , , , , , ,4.00,500.00,500.00, , , , , , , , ,8.00,5 0.95, , , , , , , , , , ,50.00., , , ,.5.00, ,50.00 G, , , , , , , , , MARKING, WORD TP, MODIFIED MARKING, MBOL, TP 4 STRIPE, 5 IN, WHITE STRIPE, 5 IN, YELLOW STRIPE, 4 IN, WHITE STRIPE, 8 IN, WHITE THERMOPLASTIC SKIP TRAF STRIPE, 5 IN, WHITE THERMOPLASTIC TRAF STRIPING, WHITE THERMOPLASTIC TRAF STRIPING, YELLOW 0.00, RAISED PVMT MARKERS, TP RAISED PVMT MARKERS, TP SANITARY SEWER PIPE, 8 IN DUCTILE IRON , , , , , , , , CATCH BASIN, GP 5, ,50.00,500.00, ,05.5 0,.5,450.00,50.00, ,50.00,. 8,.0, , , , CATCH BASIN, GP, ADDL DEPTH 80.00, , , , , , , DROP INLET, GP,50.00,950.00, ,00.00,09.0,0.09,50.00,50.00,50.00, ,04.80,4.40,45.00,5.00 4,000.00, SANITARY SEWER MANHOLE, TP, ,50.00,88.5 8,05.,50.00,450.00, ,99.94, , ,000.00, SANITARY SEWER MANHOLE, ADDL DEPTH, CL 50.00, , , , , , , , STORM SEWER MANHOLE, TP,00.00,00.00,00.00,00.00,9.,9.,50.00,50.00,50.00,50.00,48.55,48.55,440.00, , , STORM SEWER MANHOLE, TP, ADDL DEPTH, CL 50.00, , , , , , , PERMANENT GRASSING AC,550.00,00.00,000.00, ,5.00,500.00, ,900.00,99.50,99.00,05.00,0.00,000.00, AGRICULTURAL LIME 50.00, , , , , , , FERTILIZER MIXED GRADE 50.00, , , , , ,0.00,000.00, FERTILIZER NITROGEN CONTENT LB , SOD, , , , , , , , , TURF REINFORCING MAT, TP
5 -000 EROSION CONTROL MATS, SLOPES 9.50, ,88.00., , , SPRINKLER REPAIR,85.00, , , , ,500.00,0.00,0.00 8, , , , TESTING,500.00,500.00,000.00,000.00,500.0,500.0,500.00, , ,944.00,40.00, , , Bid ROADWAY ITEM BID SCHEDULE,8,.0 Internal Estimate WATER MAIN REPLACEMENT ITEMS GDOT Pay Item Description,8,0.40 UOM QTY,54,5.84 CMES Inc,5, GDP,04, Ohmshiv,04,4. A Contracting,05,9.9 Blount Const 4,4,05.00 Precision 000 Site Engineering -840 ADJUST WATER VALVE BOX TO GRADE ,55.4,55.4,90.00,90.00,000.00, SHORT SIDE SERVICE , , , , , ,59.5, ,400.00, , LONG SIDE SERVICE 4,00.00,400.00, ,8.0,0.00 4, ,000.00,80.50,0.00, ,00.00, , WATER MAIN, DIP , , , , , , , , WATER MAIN, 8 DIP , , , , , , , , WATER MAIN, DIP , , , , , , , , WATER MAIN, DIP, , , , , , , , , CUT AND PLUG EXISTING MAIN ,50.00,50.00,.54,.54,00.00,00.00,00.00, ,8.00 5,8.00,0.00,0.00,000.00, VALVE MARKER , , , , , , GATE VALVE,,000.00,000.00,00.00,00.00,0.5, ,550.00,00.00,00.00,4.5 8,88.50,0.00 9,0.00,00.00, GATE VALVE, 8,00.00,400.00,450.00,900.00,54.98,08.9,5.00,450.00,500.00,000.00,.00 4,5.00, ,08.00,500.00, GATE VALVE, 4,000.00, ,50.00,000.00,48.5 9, ,00.00,400.00,500.00,000.00,50. 4,0.8 4, ,50.00,000.00, GATE VALVE, 5,500.00,500.00, ,000.00,5.8,89.0,50.00,50.00,500.00, ,8.90 4, , , , FIRE HYDRANT ASSEMBLY 4,000.00, ,000.00, ,.5,084.59, ,50.00, , ,.00, ,80.00,0.00 4,500.00, WATER SERVICE LINE, /4INCH , , , , , , , , STEEL CASING, IN , , , , , , , STEEL CASING, 4 IN , , , , , , , RELOCATE EXISTING WATER METER, INCL BOX , , , , , ,05.00,090.00, , REMOVE EXISTING WATER VALVE, INCL BOX , , , , , ,.0,50.00, , REMOVE EXISTING FIRE HYDRANT , , , ,900.00,.0 4,54.0,50.00, ,00.00 Bid WATER MIAN REPLACEMENT Grand Bid 4, ,00.00,9.8 4, , , , ,850.00,98,94.0,8,.40,80,.,88,0.45,09,54.00,9,094.5,5,88.9 4,0,85.00
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