Super Co-Op 2017 Annual Meeting. Food Shows 2017 Pomona January 19 Modesto February 2

Transcription

1 Super Co-Op 2017 Annual Meeting Food Shows 2017 Pomona January 19 Modesto February 2

2 Welcome! Today s Agenda 9:00-10:00AM Updates Super Co-Op Lead Agency CDE, Food Distribution Program Super Co-Op Administrator 10:00-10:30AM Regional Groups 10:00AM-2:00PM Food Show

3 Super Co-Op Governance Lead Agency Santa Clarita Valley School Food Service Agency Governing Council 10 Regional group leads & guests Meets 5 6 times a year Oversees Co-Op business Approve Governing Rules Administrator Gold Star Foods Elaine Wagner

4 Regional Group Lead Districts Region District/Organization Name SUPER Santa Clarita Valley School Food Services Agency Lead Agency Lynnelle Grumbles BEST Whittier Union High School District Liz Brown-Smith CCCC & Goldrush Clovis Unified School District Robert Schram CUTE San Mateo-Foster City School District Andrew Soliz DANCE Palm Springs Unified School District Stephanie Bruce DOCTOR Alhambra City Elem. & High School District Vivien Watts IE Alta Loma Elementary School District Heather Sloan PIP Downey Unified School District Christi Woods SGV South Pasadena Unified School District Michelle Curry SCOPE Open! volunteer needed!

5 Governing Council USDA procurement regulation compliance Super-Circular 2CFR, Part 200 Effective October 1, 2015 AR new Procurement Module Fair and equitable Council members are your vote on co-op business Membership fund budget management Strategic planning

6 Strategic Planning Improve member district engagement Improve operational efficiency Utilize approved USDA procurement methods Ensure Co-Op sustainability

7 New Districts for SY Barstow Unified School District Chowchilla Elementary School District Greenfield Union School District Palos Verdes Peninsula Unified School District Tipton Elementary School District Ventura Unified School District Vista Unified School District Welcome!

8 Entitlement & Expenditures Districts TLS 223,813, ,923, ,793,996 Rate $.2964 $.3125 $.3200 Entitlement $66,335,900 $73,101,078 $78,014,079 DOD $5,980,761 $5,616,487 $6,222,166 Unproc. Pilot $449,172 $2,533,000 Expenditures $57,363,079 $63,712,958 $66,863,299 Remaining $2,992,060 $1,229,905 $4,502,242 % Spent 95.49% 98.11% 94.23%

9 SY Processor Carry-Over 9,537,719 lbs. $12,129,797 15% additional funds added to your entitlement in November 2016

10 Numbers SY Trucks direct delivery (brown box) 1,067 Trucks to 48 processors 1,452,000 Cases or units $1,161,600 State Administrative Fees

11 SY Purchases USDA Code Item Trucks CHICKEN LARGE CHILLED -BULK POTATO BULK FOR PROCESS FRZ BEEF COARSE GROUND FRZ- 60 LB CHEESE MOZ LM PT SKM UNFZ PROC CHEESE NAT AMER FBD BARREL-500 LB TURKEY CHILLED -BULK 45 Processing 70%

12 SY Purchases Species Trucks BEANS 73 PEACHES 73 APPLESAUCE 57 CHICKEN 57 STRAWBERRY 44 CHEESE 44 CORN 42 MIXED FRUIT 35 TURKEY 31 Direct Delivery 70%

13 Market Fluctuation Potatoes cancelled Drought conditions Recalls/plant closures Purchase prices lower

14 Market Fluctuation Average Material Prices Nov 15 Beef Coarse Cheese Mozz Cheese Barrel Turkey Chilled - Bulk Chicken Large - Bulk SY17-18 $ $ $ $ $ SY16-17 $ $ $ $ $ SY15-16 $ $ $ $ $ SY14-15 $ $ $ $ $0.8542

15 Market Fluctuation Average Material Prices Nov 15 Beef Coarse Cheese Mozz Cheese Barrel Turkey Chilled - Bulk Chicken Large - Bulk SY17-18 $ $ $ $ $ % SY16-17 $ $ $ $ $ SY15-16 $ $ $ $ $ SY14-15 $ $ $ $ $0.8542

16 Market Fluctuation Average Material Prices Nov 15 Beef Coarse Cheese Mozz Cheese Barrel Turkey Chilled - Bulk Chicken Large - Bulk SY17-18 $ $ $ $ $ $828,000 SY16-17 $ $ $ $ $ SY15-16 $ $ $ $ $ SY14-15 $ $ $ $ $0.8542

17 Market Fluctuation Average Material Prices Nov 15 Beef Coarse Cheese Mozz Cheese Barrel Turkey Chilled - Bulk Chicken Large - Bulk SY17-18 $ $ $ $ $ SY16-17 $ $ $ $ $ SY15-16 $ $ $ $ $ SY14-15 $ $ $ $ $0.8542

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19 SEPDS Changes Starting school year Signature block removal Stakeholders: Processor State DA FNS Policy No. FD-140 (Nov. 10, 2016) Streamline required processes No regulatory requirements States still required to approve

20 SY RFPs Manufacturer Prices Processed USDA Foods Products and Commercial Equivalents Market Basket Potato Tomato Cheese

21 RFP Market Basket Market Basket Award to all processors that meet RFP conditions Manufacturer pricing to your distributor District choice to purchase

22 RFP Potato-Tomato-Cheese Potato Tomato Cheese Award to top 2 processors in each category Manufacturer pricing to your distributor District choice to purchase

23 SY RFPs for USDA Foods End Products and Commercial Equivalents Publishing January 25 Market Basket Potato Tomato Cheese Responses due February 22 Award March 21 prices published Award includes your local preferences Please respond promptly to survey

24 RFP/IFB for Delivery of Processed USDA Foods Responsibility of the Member District No frozen piggyback for No direct delivery to district pricing USDA Procurement Regulations Fair Open Competitive Transparent Responsive & responsible

25 RFP/IFB for Delivery of Processed USDA Foods Responsibility of the Member District No frozen piggyback for No direct delivery to district pricing

26 USDA Foods Direct Delivery Brown Box Distributor Gold Star Foods Distribution for Gold Star Foods North - Dixon Some product shipped directly to North location

27 Annual Renewal Forms New for SY participation October distribution November due date May require Board approval

28 RFP for Administrator 2017 Released October 13, 2016 Received 2 proposals Governing Council interviewed both Contract awarded to Gold Star Foods

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38 Verify Value Pass Through - VPT

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42 Handbook

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44 The Chicken Report Imbalance in pounds of light & dark meat at processors continues Tyson Pilgrims Quarterly report to CDE USE MORE DARK MEAT!

45 The Chicken Report White Meat Pounds Pilgrim s/gold Kist Beginning balance % Dark Meat Pounds % 645,506 39% 1,028,433 61% Current balance 320,111 29% 800,876 71% YTD Usage 325,395 59% 227,556 41% Tyson Beginning balance 4,104,000 47% 4,698, % Current balance 1,743,216 35% 3,214, % YTD Usage 2,360,783 61% 1,483, % Second Quarter

46 The Dark Side of the Bird About half and half Imbalance in light/dark pounds at 2 processors Be prepared to allocate for SY USE MORE DARK MEAT!!

47 Entitlement Redistribution February & May Re-allocation of entitlements - sweeps Spend your DoD Produce by April 30 State sweeps May 1 $pend $pend $pend!

48 Brown Box Policy Use your inventory promptly Six Month shelf-life Refrigerated cheeses, tortillas, brown rice 1-year shelf-life Frozen fruits & vegetables, meat, frozen cheese, grains 2-year shelf-life Canned goods

49 Member District Responsibilities Respond to surveys and s timely Check website & dashboard regularly Review reported processed product purchases and validate Value Pass Through (VPT) Use your entitlement efficiently Use brown box within storage policy Processed USDA Foods Distribution bid

50 Please pay your bills promptly Membership fees Lead Agency Santa Clarita Valley SFSA Annually State Administrative fees Gold Star Foods USDA Foods brown box Monthly on arrival at Gold Star Foods USDA Foods processed Estimated quarterly DoD Produce & Unprocessed Pilot Annually by CDE

51 DoD Produce Want to change allocation? Call Elaine Wagner Spend by April 30

52 USDA Foods Pilot Project for Procurement of Unprocessed Fruits & Vegetables 16 districts participating for SY Purchase directly from approved farms and vendors USDA pays vendors directly

53 SY USDA Foods Survey Single survey Online DoD Unprocessed Pilot Direct Delivery (brown box) Processed Choose processors you expect to use Processed chicken

54 SY Surveys PROCESSED CHICKEN Large birds Patties, nuggets, fajita, etc Small birds (Pilgrim s) Bone-in parts Tyson Pilgrim s Pride/Gold Kist AdvancePierre Rich Chicks Chicken Legs remain single balance!

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56 USDA Foods Survey Parties Regional events Computer labs Coming soon to a location near you! Help with chicken allocations!

57 NEW & IMPORTANT Chicken allocations for SY Respond to surveys promptly Survey parties Annual renewal forms Two RFPs manufacturer pricing No frozen piggyback Use more dark chicken meat!

58 Questions? Dr. Lynnelle Grumbles (661) x103 Santa Clarita Valley School Food Services Agency Super Co-Op Lead Agency

59 California Department of Education Food Distribution Division Augie Aguilar Manager, Food Administration Unit

60 Administrator Gold Star Foods Elaine Wagner, USDA Foods Manager Stephanie Ewing, RD, Vice President Sean Leer, CEO

61 Regional Group Meetings