EDUCATION SERVICE CENTER REGION 19 RFP AWARD SUMMARY

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1 EDUCATION SERVICE CENTER REGION 19 RFP AWARD SUMMARY RFP TITLE: RFP NUMBER: RFP OPENING DATE: CONTRACT TERM: FUNDING SOURCE: RFP s ISSUED: RESPONSES: ADVERTISEMENT DATES: BOARD MEETING DATE: RECOMMENDED FOR AWARD TOTAL (estimated) Food & Catering Services ESC Region 19 Allied States Cooperative August 14, 2014 Date of award until October 31, 2015 with the option to extend 12 month! increments not to extend beyond 36 months in the aggregate (Extended by Region 19 until October 31, 2016) (Extended by Region 19 until October 31, 2017) Various 30 7 El Paso Times July 18 and July 25, 2014 December 18, 2014 Grub Street Food Grill Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse Jason s Deli Off the Grill Subway, dba Lonche, Inc. Smokeys Pit Stop Super Chef, Inc. (HUB) $500, / year EXPLANATIONS: Award of this contract will enable ESC Region 19 Purchasing Cooperative members and ESC Region 19 to utilize the food and catering services from the recommended vendors when required during the contract period. All vendors recommended for award have provided proper food handling permits, food handler cards, menus, pricing, discounts, insurances, and workers compensation. All vendors being recommended for award scored 9 or above out of a possible 10 utilizing 40% pricing, 30% references, and 30% proof of insurances and required permits. SPECIFICATIONS PROVIDED BY: EVALUATION COMMITTEE: Royce Cleveland ESC Region 19 Allied States Cooperative Royce Cleveland ESC Region 19 Allied States Cooperative Martin Camacho ESC Region 19 Allied States Cooperative Mary Jane Lopez ESC Region 19 Allied States Cooperative Contact Information Grub Street Food Grill Armando Armendariz 707 El Pinal El Paso, TX Fax:

2 Contact Information Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse Carmen Borjas P.O. BOX 1056 Fabens, TX Fax: / Jason s Deli Racquel Franco / Fern Perales 6000 S. Staples Suite 300 Corpus Cristi, TX / / / George Dieter location - Contact- Joseph Franco Address George Dieter Phone Fountains location - Contact- Briana Dubay Address Gateway West Phone Off the Grill Adrian Padilla / Delia Guerra Polk Ave. El Paso, TX Subway, dba Lonche, Inc. David Gute 4780 River Creek El Paso, TX Fax: Smokeys Pit Stop Chris Saenz 9100 Viscount Blvd. Ste. J El Paso, TX Fax:

3 Super Chef, Inc. (HUB) Alma Gallardo 1475 George Dieter Ste. A&B (as of April 2015) 1475 George Dieter Dr. Suite L-2. El Paso, TX / BID RESPONSE FORM 1. Provide price list and menus for breakfast, lunch and dinner or food items to be considered. Grub Street Food Grill menu provided Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse - menu provided Jason s Deli menu provided Off the Grill menu provided Subway, dba Lonche, Inc. menu provided Smokeys Pit Stop menu provided Super Chef, Inc. menu provided 2. Vendor must state if delivery is provided and cost for delivery, if any. Grub Street Food Grill - Free delivery, free service Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse Delivery is included in the cost, there are no additional charges. Jason s Deli Yes, delivery is provided, delivery fee is set by location from restaurant proving services. Off the Grill Yes, delivery cost is $25.00 Subway, dba Lonche, Inc. Free delivery Smokeys Pit Stop Yes, delivery and catering is available at no extra charge, gratuity is optional. Super Chef, Inc. Yes, no charge for delivery 3. Does vendor provide on-site catering services? If so, include all details including food selections, beverages, pricing, set-up (formal / informal) and all costs. Grub Street Food Grill Yes, all food services have a detailed cost. Free buffet-style set up. Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse On site catering services available. Jason s Deli catering guide provided, additional staffing provided at $10.00 per person per hour. Off the Grill vendor provides catering services, price includes (informal) catering services contact vendor Subway, dba Lonche, Inc. We will deliver food and drinks and set everything up for consumption, generally serving is not offered. Smokeys Pit Stop Yes catering menu provided Super Chef, Inc. Yes menu and details provided 3

4 BID RESPONSE FORM 4. Does vendor provide catering services off site and / or does vendor offer or have a banquet room? If so, include all details including food selections, beverages, pricing, set-up (formal / informal) and all costs. Grub Street Food Grill - Yes, offer catering services off-site, and a banquet room is available, menu can be custom catered for events. Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse Off site catering available Jason s Deli - Yes off site catering provided no banquet room available but the restaurant dining room is available when arrangements are made in advance. Off the Grill Yes vendor provides off site catering food selections attached on menu Subway, dba Lonche, Inc. No Smokeys Pit Stop catering services available for offsite events pricing would be the same. Super Chef, Inc. Yes, offer catering services off-site, and a banquet room is available, menu and details provided 5. Does vendor provide a discount for quantity purchases from menu (price list) or offer discounts based on volume? If so, provide details. Grub Street Food Grill Yes, based on number of guest of 200 or more. Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse Yes, prices by quantity / volume. Jason s Deli - Community partners program menu provided Off the Grill - No Subway, dba Lonche, Inc. Yes, we offer 10 20% off, based on quantity and volume Smokeys Pit Stop We offer a variety of plates to better fit your budget, we will be more than happy to help in case better pricing is needed. Super Chef, Inc. Yes, prices by quantity / volume 6. If vendor does and / or does not provide catering but does provide delivery of pastries, cookies, fruit trays and or other foods provide lists, costs and details. Grub Street Food Grill Catering and delivery provided on menu or can create a specialty menu to meet a budget. Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse N/A Jason s Deli - Yes on catering menu Off the Grill Yes, cookie trays, fruit trays and veggie trays Subway, dba Lonche, Inc. We will provide item not listed on our menu; pastries, fruit, vegetables and drinks Smokeys Pit Stop We provide both delivery and catering for all our food. Super Chef, Inc. Yes on catering menu 4

5 7. Provide lead-time for delivery upon notification of the request for services. Grub Street Food Grill - 48 hours depending on food items can be accommodated within 2 hours. Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse 72 hours to 30 days, depending on number of guests to be served. Jason s Deli Based on the size of the order, most orders are same day service. Off the Grill 48 hour notification Subway, dba Lonche, Inc. 24 hour notice preferred, the more lead time provide is helpful. Smokeys Pit Stop We would need at least two days notice for a delivery and 1 week in advance for catering. Super Chef, Inc. set-up and delivery is 1 hour before event, the number of servers varies according to group size and menu being served. Serving time is normally one hour for groups of 150 or less and 1 ½ hours for groups larger than 150 people. 8. Provide information on cancellations, order changes, menu changes, people attending, or items not included on menu provided. Grub Street Food Grill No charge for cancellation within 24 hours, order changes 24 hours, menu changes 48 hours, people attending 24 hours, Items not on menu 24 hours. Indian Cliffs Ranch, Inc. dba Cattleman s Steakhouse - 72 hours to 30 days, depending on number of guests to be served. Jason s Deli Jason s Deli managers will work to accommodate last minute changes. Off the Grill cancellations 7 day written notice, menu changes, people attending and items not included 3 days notice Subway, dba Lonche, Inc. 24 hour cancellation notice is preferred, with menu changes or order can be handled if given little time. There is no problem with the changing of number of attendees. Will provide non menu items if we can get them locally. Smokeys Pit Stop Order changes and cancellations need to be made at least one day in advance Super Chef, Inc. cancellations require 72 hours notice for groups more than 100 people. Menu changes 48 hours, people attending 24 hours or items not included on menu provided. (Menu changes or adds on) 9. Provide 3 comparable references vendor has provided catering for in the last 6 months including agency name, contact person, , and phone number: On File Approved by: (Armando Aguirre Executive Director) (Armando Aguirre Executive Director) (Armando Aguirre Executive Director) Date: (October 28, 2014) (September 11, 2015) (September 30, 2016) 5

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