A fighting chance for every baby. Tents. Catering

Transcription

1 A fighting chance for every baby Thank you for your commitment to moms and babies! We are excited that you will be joining us at March for Babies on Saturday, April 21, 2018 at Constellation Field. Please note, a few changes have been made to the picnic area to better accommodate the participants of March for Babies. Tents Picnic spaces can only be reserved for sponsors and teams that raise $1,000 or more There will be no power or water access available All tent reservation forms are due by March 1, 2018 o o If you would like to hire an outside company to setup your tent for you, you must use Aztec Events and Tents. Aztec Events and Tents will be the ONLY outside vender allowed to setup tents. Rental form attached. Aztec Events and Tents will be giving 10% of all rental sales back to March for Babies Bringing your own tent o If providing your own tent, it must be setup on Saturday, April 21, 2018 between 5:30 am and 7:30 am o Tents can only be anchored by small nails, sand bags, cinder blocks, or water jugs. Absolutely no commercial stakes will be allowed. Catering No outside food will be allowed into the stadium or on the picnic site (baseball field) o Legends will be the only vendor proving food for attendees o Legends will be giving 10% of all catering sales back to March for Babies o If you would like to provide food for your team, please use the attached catering order form

2 A fighting chance for every baby 2018 Picnic Tent Reservation Form THIS FORM MUST BE FILLED OUT IF YOU WOULD LIKE TENT SPACE AT MARCH FOR BABIES Fort Bend County March for Babies Team Name Contact Name Contact Cell Phone Contact Tents PLEASE NOTE All submissions are due by March 1, 2018 Picnic spaces can only be reserved for sponsors and teams that raise $1,000 or more All tents must be setup on Saturday, April 21, 2018 between 5:30 am and 7:30 am Tents can only be anchored by small nails, sand bags, cinder blocks, or water jugs. Absolutely no commercial stakes will be allowed. There will be no power or water access provided near the picnic sites If you would like to hire an outside company to setup your tent for you, you must use Aztec Events and Tents. Rental form attached. Tent will be provided by: Team member Aztec Events and Tents OR I am a sponsor and receive a tent with my commitment Tent Space Requested 10 x x 20 Tent assignments will be given on a first-come first-serve basis. A map with your assigned space will be provided to you the week of March for Babies. Please submit all forms by March 1, 2018 to Natalie DeJong at ndejong@marchforbabies.org. 1

3 Company Name: Billing Address: Contact Name: Phone: Address: QTY RENTAL DESCRIPTION UNIT PRICE 10 x 10 x 8 Frame Tent $220 *Includes water barrels to secure the tent *Does not include wall 10 x 20 x 8 Frame Tent $310 *Includes water barrels to secure the tent *Does not include wall 10 section of white wall $ Table $8.75 Samsonite chair (white or brown) $1.25 ***Please fill out the form and to Brittany Gonzalez at brittany.gonzalez@aztecusa.com If you have any questions, please call extension 165*** ***DEADLINE TO SUBMIT THIS FORM IS MARCH 1, 2018 *** *Price does not include tax or delivery fees. Once order is placed, a contract and credit card authorization form will be sent. Both of these forms will need to be signed and completed.* *If you are tax exempt, you must submit supporting paperwork prior to confirmation of your rental order.* 2018

4 CATERING MENU APRIL 21, 2018 CONSTELLATION FIELD SUGARLAND, TX In partnership with March of Dimes, 10% of all catering pre-tax sales will be donated to the 2018 Fort Bend March for Babies event. CONTACT: JAY LERO PREMIUM SERVICES MANAGER

5 BREAKFAST Continental Per Person-Minimum 10 Guests Sliced market fresh seasonal fruits and berries, assorted muffins, croissants and danish. Chilled orange juice, butter and fruit preserves. $12 Breakfast Tacos By the Dozen Scrambled Egg, Potato, Onions, Peppers & Cheese wrapped in flour tortilla $25 Scrambled Egg, Bacon & Cheese wrapped in flour tortilla $25 Breakfast Croissant Sandwich By the Dozen Scrambled Egg, Country Ham & Cheese $30 Fresh Seasonal Fruit Platter Per 25 Guests An array of fresh seasonal melons and berries $75 Ala Carte Bagels $25.00 (per/dozen) Muffins $35.00 (per/dozen) Danish $45.00 (per/dozen) Coffee Service- By the Gallon $50 Chilled Orange Juice- By the Gallon $30

6 BOX LUNCHES All box lunches are accompanied by cookies, chips, bottled water and condiments. Prices are per person. Hot Dog Meal Traditional hot dog on a freshly baked bun, $9.00 Ham & Cheese Sub Sliced deli ham & American cheese on Sub Roll. Topped with crisp lettuce and sliced tomato. $10.00 Smoked Turkey Sandwich Tender slices of smoked turkey breast and Provolone cheese on a Kaiser roll. Topped with crisp lettuce and sliced tomato. $10.00 Grilled Chicken Sandwich Char-grilled chicken breast on a Kaiser roll. Topped with crisp lettuce and sliced tomato. $11.00 Chicken Caesar Salad Wrap Crisp Romaine lettuce topped with grilled chicken breast, grated Parmesan cheese and herb croutons, tossed in Creamy Caesar Dressing in a flour tortilla wrap. $11.00 Spicy Black Bean Veggie Burger Wrap *(Vegan) Black Bean Veggie Burger with lettuce, tomato, onion, guacamole & Sriracha in a flour tortilla wrap $11.00 SNACKS Minimum 10 Guests Tortilla Chips & Salsa $4.00 per French Onion Dip and Chips $4.00 per Vegetable Crudite $2.50 per Endless Fresh Popcorn $1.50 per Roasted Peanuts $2.00 per Nacho Bar $7.00 per Tortilla Chips, Chili con Queso, Salsa, Jalapenos Fresh Baked Chocolate Chip Cookies $2.00 per

7 DRINKS By the 6 pack 12 0z Can Coke, Diet Coke, Sprite, Coke Zero $17 20 oz. Desani Bottles Water $19 EVENT GUIDELINES MENU SELECTION Your Event Manager is available to help you decide on an appropriate menu that fits your event or budget. If there are any special dietary restrictions, such as vegetarian, we are happy to accommodate with two weeks notice. The approximate number of guests and menu selection should be made at least two weeks prior to the event date. ATTENDANCE GUARANTEES Guaranteed counts are required 1 week prior to your event. Final charges will be based on the guaranteed number or actual number of persons served, whichever is higher. Changes in the guaranteed count after the deadline will be subject to product availability and may be charged a late fee of $ DEPOSITS/TAXES/PAYMENT A non-refundable deposit of 50% of the total contracted amount is due with the signed contract to confirm the event. The remaining balance is due day of event via credit card or company check. Any additional fees (equipment rental, linen, ect.) that occur the day of the event must be paid at the conclusion of the event via credit card or company check. 8.25% standard state sales tax is applied to all prices quoted 18% service charge is applied to all contracted food and beverage. Please note: The service charge listed on your contract is not gratuity for staff. The service charge covers all back end costs that go into the event. **As for actual gratuities, the Legends Hospitality banquet employees are paid a higher hourly rate. Gratuities are never expected but always appreciated. Gratuities can be added to your contract before the event or you can choose to add post event.**