Breakfast and Lunch. Programs. Field Trips

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1 Breakfast and Lunch Field Trips Programs Field Trip Lunches District Provided Transportation 2.15 Field Trip Lunches City Bus or Walking Trip 2.16 Request For Field Trip Lunches 2.17 Meal Participant Roster 2.18 Student Field Trip Lunch Request Form 2.19 Food Safety Tips For Site Prep Sack Lunches 2.20

2 FIELD TRIP LUNCHES DISTRICT PROVIDED TRANSPORTATION All field trip lunches must be picked up at the Nutrition Center, if district-provided bus transportation is being used. The cafeteria supervisor does not prepare these lunches and does not have refrigeration space to store the meal. Remember to also call the Transportation Branch to book your trip. You must complete a Field Trip Request form. This form is ordered through the stock catalog by using stock number S Field trip lunches are to be ordered by the teacher on a Request for Field Trip Lunches form (BD-919). Please see page 2.17 of the ABCs of Your Child Nutrition Program. The order must be placed two (2) weeks prior to the date of the trip. The completed form must be given to the cafeteria supervisor at least two (2) weeks prior to the trip, who will forward the information on to the Nutrition Center. If a student requires special dietary accommodations, the teacher will complete the Special Dietary Accommodations section on the Request For Field Trip Lunches form. The student s lunch will be labeled with his/her name and the teacher will need to ensure that the student receives the special meal when distributing meals. The cafeteria supervisor will inform the Production Center if any student requires a special meal. The Production Center will obtain meal instructions from a Child Nutrition Specialist or Administrative Dietitian to accommodate special meal requests. In order to make the accommodation, the student must have a completed medical statement on file with Nutrition Services. The site cafeteria supervisor must have a complete roster of students participating in the field trip and receiving district-provided lunches. You may want to use Meal Participant Roster form (FS-118) if a classroom roster is not available. Please see page 2.18 of the ABCs of Your Child Nutrition Program A completed list will be given to the teacher before the field trip. Two days before the field trip, the cafeteria supervisor will call the classroom and confirm the lunch count with the teacher. A designated adult must be responsible for checking off the names as students receive their lunches. The roster must be signed by the adult and returned to the cafeteria at the conclusion of the field trip function. THE TEACHER DOES NOT HAVE TO COLLECT MONEY. ANY STUDENT WHO IS IN A PAID STATUS WILL HAVE THEIR MEAL CHARGED TO THEIR CAFETERIA ACCOUNT. Please remember that we do not want to overtly identify the free or reduced price student. Paid students may request a field trip lunch. The students eligible for free or reduced price meals should not be singled out as the only students eligible to participate. For your convenience, we have prepared a form Student Field Trip Lunch Request FS 253 to help determine how many students will need a field trip lunch. Please see page 2.19 of the ABCs of Your Child Nutrition Program. ALL ADULT LUNCHES MUST BE PURCHASED. NUTRITION SERVICES CANNOT PROVIDE MEALS AT NO COST TO ADULT CHAPERONS, TEACHERS, OR BUS DRIVERS. PER BOARD APPROVED MEAL PRICING, EACH SCHOOL SITE WILL BE INVOICED FOR MEALS DELIVERED AND NOT SERVED TO A STUDENT. ONLY STUDENT MEALS ARE SUBSIDIZED BY THE UNITED STATES DEPARTMENT OF AGRICULTURE. ABC Child Nutrition Program /2014

3 FIELD TRIP LUNCHES CITY BUS OR WALKING TRIP City Bus or Walking Field trip lunches are to be ordered by the teacher on the Request for Field Trip Lunches form (BD-919). Please see page 2.17 of the ABCs of Your Child Nutrition Program. The completed form must be given to the cafeteria supervisor at least two (2) weeks prior to the trip, who will forward the order on to the Nutrition Center. Two days prior to the trip, the cafeteria supervisor will call the classroom and confirm the lunch count with the teacher and update the Nutrition Center with any meal count changes. If a student requires special dietary accommodations, the teacher will complete the Special Dietary Accommodations section on the Request For Field Trip Lunches form. The student s lunch will be labeled with his/her name and the teacher will need to ensure that the student receives the special meal when distributing meals. The cafeteria supervisor will inform the Production Center if a student requires a special meal. The Production Center will obtain meal instructions from a Child Nutrition Specialist or Administrative Dietitian to accommodate special meal requests. In order to make the accommodation, the student must have a completed medical statement on file with Nutrition Services. Two days prior to the trip, if the students are not picking up their lunches directly from the cafeteria, the supervisor will prepare a class roster to be checked off during the mealtime and returned after the students have eaten. The form, Meal Participant Roster (FS-118) can be used if a classroom roster is not available. Please see page 2.18 of ABCs of Your Child Nutrition Program. The completed list will be given to the teacher before the field trip. A designated adult must be responsible for checking off the names as students receive their lunches. THE TEACHER DOES NOT HAVE TO COLLECT MONEY. ANY STUDENT WHO IS IN A PAID STATUS WILL HAVE THEIR MEAL CHARGED TO THEIR CAFETERIA ACCOUNT. Nutrition Center personnel will prepare all the meal components for the lunches. The lunches will be delivered to the school site cafeteria by a Nutrition Services Branch driver. Lunches must be kept in a refrigerator or a Styrofoam cooler until mealtime. Let the cafeteria supervisor know if a Styrofoam cooler is needed. The site supervisor will contact the manager responsible for the school, to order a Styrofoam cooler if one is needed. Please review the Food Safety Tips for City Bus or Walking Field Trip Lunches on page 2.20 of ABCs of Your Child Nutrition Program. For food safety purposes, meals must be packed in ice and kept in Styrofoam coolers until the lunches are eaten. Please remember that we do not want to overtly identify the free or reduced price student. Paid students may request a field trip lunch. The students eligible for free and reduced price meals should not be singled out as the only students eligible to participate. For your convenience, we have prepared a form Student Field Trip Lunch Request FS 253 to help determine how many students will need a field trip lunch. Please see page 2.19 of the ABCs of Your Child Nutrition Program. ABC Child Nutrition Program /2014

4 BUSINE BUSINESS SERVICES DEPARTMENT NUTRITION SERVICES BRANCH Request for Field Trip Lunches Select Type of Field Trip: District or Charter Bus Bus will pick up lunches from the Nutrition Center prior to arriving at the school. City Bus or Walking Trip Pick up meals from cafeteria on the day of the field trip. Getty Bus Pick up meals from cafeteria on the day of the field trip. School Name: Room No.: Date: Trip to: Day & Date of Trip: Number of lunches needed: Time lunches are needed: Time Bus Is Leaving School: Pupils Adults Do any students require special dietary accommodations (Circle One)? Yes / No Please indicate the student s name(s) and special dietary needs below: Student Name(s): Special Dietary Need(s): Teacher s Printed Name Signature Nutrition Services Supervisor: Meal count called in to Nutrition Center. Initial Date Teacher and Nutrition Services Supervisor: Please follow the instructions below: 1. Send the Student Field Trip Lunch Request (FS-253) home to every parent. This form must be signed by a student s parent/guardian prior to ordering a lunch for their student. This form can be obtained from your Nutrition Services Supervisor or the LBUSD Nutrition Services website. 2. Complete this form and turn it in to your school site s Nutrition Services Supervisor at least two weeks prior to the field trip. The Nutrition Services Supervisor will call in your field trip lunch order and forward this form to the Nutrition Center. 3. For district and charter bus field trips only, instruct Transportation to pick up lunches from the Nutrition Center prior to the field trip. Lunches cannot be delivered to the school, they must be picked up. 4. Give the Nutrition Services Supervisor payment for any adult meals no later than noon two days prior to the trip. Students will pay for their own meals in the cafeteria. If you need to change the number of field trip lunches, contact your school site s Nutrition Services Supervisor at least 2 days prior to the field trip to see if an accommodation can be made. 5. The Nutrition Services Supervisor will confirm the order for lunches with the Nutrition Center by phone two days before the field trip. 6. Use an approved roster for claiming field trip meals. The Nutrition Services Supervisor can provide you with a FS-118 or FS-262a form, specifically designed for this purpose. Please sign, date and return the roster to the Nutrition Services Supervisor when you return from the field trip. 7. To ensure that food is kept safe on district, charter and Getty bus field trips, all lunches must stay in Styrofoam coolers with ice until they are served. For city bus or walking field trips, lunches are shelf stable and do not need to be kept in a Styrofoam cooler with ice. ABC Child Nutrition Handbook 2.17 BD-919 Rev. 02/2016

5 MEAL PARTICIPANT ROSTER School Teacher/Classroom # Date of Meal Service Special Ed. Yes No Breakfast Lunch Field Trip: District Bus Pick up Field Trip: Walking or City Bus (Check all boxes that apply) Student Elig. Ate Meal Student Elig. Ate Meal The student meal eligibility will be completed after form has been returned to the Cafeteria Supervisor. Note: Only Special Education Teachers will have to collect money from a student. Please, have money in an envelope identified with the student s name, classroom and date when submitting to the cafeteria. I verify that the students checked off on this list received a district provided meal. Teacher Signature ABC Child Nutrition Program 2.18 FS-118 Rev. 01/2014

6 Date: Student Field Trip Lunch Request Dear Parent/Guardian of: Our class will be going on a field trip on: Would you like the school to provide a lunch for your student on the day of the field trip or will you be packing a lunch for your student? Please refer to the LBUSD website to view our field trip menus. Menus can be found under Nutrition Services Menus & Nutrient Information Specialty Menus. PLEASE CHECK ONE: Please provide my student a field trip lunch from Nutrition Services. If your student does not qualify for free or reduced price lunch, we will charge the lunch to your student s cafeteria account. No thank you, I will pack my child s lunch. Please return this notice by: Approved: D. Martin, Nutrition Services Director Thank You, Teacher: Room: FS-253 Fecha: Solicitud de almuerzo para un estudiante durante una excursión escolar Estimados Padres de Familia / Tutores de: Nuestra clase irá a una excursión el: Le gustaría que la escuela le provea un almuerzo a su estudiante el día de la excursión o prefiere que su estudiante traiga su almuerzo preparado en casa? Favor de consultar la página Web del LBUSD para ver nuestro menú para alimentos durante excusiones escolares. Los menús se pueden encontrar bajo la sección de Nutrition Services Menús e Información Nutritiva Menús de Especialidad. FAVOR DE MARCAR UNA: Favor de proveerle a mi estudiante un almuerzo de los Servicios de Nutrición. Si su estudiante no califica para el almuerzo gratis o a precio reducido, le cobraremos el almuerzo a la cuenta del estudiante en la cafetería. No gracias, mi hijo(a) llevará su almuerzo. Por favor regrese esta notificación antes del: Aprobado por: D. Martin, Directora de Servicios de Nutrición Gracias, Maestro(a): Salón: FS-253 ABC Child Nutrition Handbook /2016

7 FOOD SAFETY TIPS FOR FIELD TRIP LUNCHES For the safety of your students, please keep the following tips in mind: Some foods need to stay cold to keep bacteria from multiplying and making students sick. To ensure our students safety, sack lunches are sent in insulated coolers. These foods include: Meat and poultry sandwiches or salads Milk, yogurt or cheese (except cheese that is individually packaged, such as the individual portions of American cheese or string cheese) Opened cans of fruits or puddings Cut fruits These foods are generally safe at room temperature and don t need to be kept cold: Peanut butter and jelly sandwiches Cookies Crackers Commercially dried fruit Unopened cans of fruit or whole fruit Fruit-filled pastries ABC Child Nutrition Program /2014

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