RFQu # Fresh Produce July 20, 2017

Transcription

1 RFQu # Fresh Produce July 20, 2017 Collier County Public Schools (CCPS) will accept submittals for RFQu (Request for Qualifications) # Fresh Produce. The purpose of the RFQu is to identify responsible providers of the best competitive prices for fresh, high quality, seasonal and if possible local, Florida produce, to be used at various sites throughout CCPS, primarily by the Nutrition Services Department. Qualifications are due no later than 2:00PM, August 10, Interested firms should submit SEALED proposals to: Collier County Public Schools Purchasing Department, 5775 Osceola Trail, Naples, FL Firms shall submit two (2) electronic copies of its submittal, each on a separate flash drive in a sealed envelope/package, with file names that correspond with the underlined qualifications listed below. Each file shall be a Microsoft Word document or PDF document, compatible with Microsoft Word versions dated between 2010 and Files will be as follows: 1. Letter of interest: Describe Firm s interest in providing requested products to CCPS. Letter shall include firm s principal place of business and firm s primary point of contact (name, title, phone, , etc ). Letter of interest is to be signed by the firm s senior officer or a representative authorized to legally obligate the firm. 2. Description/History: a brief description of organization and history thereof to include but not limited to: number of years in business, business location(s), number of employees, and types of products provided. 3. Experience: specific project details and specifications of the firm s experience with providing fresh produce to a minimum of three (3) entities within the last two (2) years. Please note: CCPS may contact provided entities for further reference. In addition, Firm shall provide a description of any and all previous experience with CCPS, if applicable. Description details shall include any key CCPS personnel involved. Firm(s) may be deemed non responsive based on past performances. Firm may also provide, in chronological order, any additional experience within the last three (3) years for CCPS consideration. 4. Professional licenses: a. A copy of current business license demonstrating firm is legally eligible to operate and provide requested product within Collier County, Florida, must be submitted with the proposal. Either a state or county occupational license will be acceptable. All licenses shall have current name and address of proposer. License must be valid/current at the time of the RFQu opening and will be maintained throughout the duration of the contract and submitted to the District as necessary. Furthermore, the Vendor for the duration of the contract shall comply with all Federal, State and Local rules, regulations and licensing requirements. b. Firm must also show evidence of being a certified local farmer by obtaining a GAP (Good Agricultural Practices) letter. Farmer certification information must also include certificate of insurance, hold harmless, traceability program and third party inspection.

2 5. Available products: a. Prospective vendors must complete and provide Exhibit A identifying products that they wish to provide to Collier County Public Schools when needed. Place a (check mark) in the space provided next to the item you wish to provide. b. Space is provided at the end of exhibit A to add other items that you think the District may be interested in but has not listed. Use additional pages if necessary. 6. Farm to School Definition: Collaborative projects that connect schools and local farms to serve locally grown, healthy foods in K 12 school settings, improve student nutrition, educate students about food and health, and support local and regional farmers. Locally grown produce shall be identified and featured on the menu as often as economically and seasonally feasible. The Nutrition Services Department participates in the Farm to School program to encourage consumption of locally grown produce to enhance the freshness and nutritional value of the fresh produce, decrease the transport time (food miles) and fuel costs, and to support the local economy. Locally grown produce is defined as seasonal produce grown in the State of Florida. Also the following is needed: a. The implementation of food safety/haccp programs. b. Third party audit inspections are completed per safe industry standards. c. Fertilization and pest control schedules and products are recorded and maintained by specific growing field. d. Hold Harmless Agreement. e. Certificate of Insurance. 7. Opportunity Buys a. This RFQu will allow for opportunity buys from reputable, certified, local farmers due to seasonal volume, weather considerations, etc. 8. Farm to School Distribution and pricing methods a. Farm to School Program product and opportunity buy produce pricing (which includes delivery cost into Adams) contracted directly with a qualified vendor, should be delivered to the District s central warehouse, Adam s Cold Storage, 701 McKeon St., Auburndale, FL The district will pay a drayage fee to their distributor to have this produce delivered to individual schools. b. Pricing quoted for Farm to School Program products and opportunity buys contracted from a qualified vendor with resources and desire to deliver directly to Collier County Schools must also be inclusive of delivery fee. 9. Fresh Fruit and Vegetable Program (FFVP) a. This grant program allows pre determined elementary schools to serve a fresh fruit or vegetable snack to each student a minimum of 3 days per week. Multiple elementary sites participate in the FFVP. The specific schools and number of schools varies from year to year depending on funding. b. Special consideration is needed for increased delivery schedules for these FFVP schools. c. An increased variety of products is necessary to introduce children to healthy options. Suggestions and recommendations from the Contractor on in season less common domestic produce with competitive pricing is necessary. Carambola (star fruit), baby kiwi, blueberries, dragon fruit, edamame, jicama, cherries, avocado, eggplant, pineapple, and grapefruit are examples of product that we will purchase for this program in addition to the more traditional items.

3 d. When financially feasible, produce that is individually packaged or ready to eat or single serving size will be utilized in the FFVP due to time constraints to avoid loss of instructional classroom time and labor restrictions. e. In season Florida produce will be offered as often as possible: i. Florida produce in the Fall/Winter months (oranges, grapefruit, tangerines, tangelos, pummelo, etc.) ii. Florida strawberries in the Winter months iii. Florida peaches and berries in April and May iv. Florida melon in the late Spring months v. Florida vegetables in season to include but not limited to: tomatoes, squash, salad greens, celery, peppers, potatoes, carrots, green beans, corn, etc. 10. Farm to School Snack Program (F2SS) a. In the remainder of the elementary schools that are NOT FFVP schools, it is the intention of the Nutrition Services Department to offer the same fresh fruit and/or fresh vegetable snack 1 to 3 days per week depending on budgetary constraints. b. This F2SS snack will be whole or individually packaged due to labor restrictions. 11. Fruit Promotion Day a. Each year, the Nutrition Services Department features a specific and different fruit for a marketing promotion. b. The featured fruit will be identified and communicated with the qualified vendors each year so that the best fresh, domestic (if possible) available produce with excellent pricing can be purchased. c. Examples of the featured fruit include: strawberry, citrus, blueberry, watermelon, pineapple, peach and kiwi. 12. Buy American Provision a. As a participation sponsor in the USDA s National School Lunch and School Breakfast Programs, the School District of Collier County, Florida and Nutrition Services Department must adhere to the Buy American provision of the Child Nutrition Reauthorization Act. b. The provision requires school districts to purchase, to the maximum extent possible, domestic food products that are produced in the United States. The Legislature defines domestic commodity or products as one that is produced in the United States and is processed in the United States substantially using agriculture commodities that are produced in the United States. c. Substantially means that a minimum of 51% of the final processed food comes from American produced products. d. The vendor is to make every effort to purchase domestic products. Items known to the Nutrition Services Department to be grown internationally/ non domestic, such as pineapple and bananas, are indicated by stating non domestic OK in the description. 13. Applicable Laws a. All products and deliveries must meet the State Board of Health and Collier County Health Department specifications and standards, and must comply with Federal Statutes Executive Orders and the requirements of 7CFR 210, 7 CFR and 7 CFR (b) and (c).

4 b. Equal Employment Opportunity Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of federally assisted construction contract in 41 CFR Part must include the equal opportunity clause provided under 41 CFR (b), in accordance with Executive Order 11246, Equal Employment Opportunity (30 FR 12319, 12935, 3 CFR Part, Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order Relating to Equal Employment Opportunity, and implementing regulations at 41 CFR part 60, Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor. c. Contract Work Hours and Safety Standards Act All contracts awarded by the non Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. d. Funding Agreement Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of funding agreement under 37 CFR (a) and the recipient or sub recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that funding agreement, the recipient or sub recipient must comply with the requirements of 37 CFR Part 401, Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements, and any implementing regulations issued by the awarding agency. e. Clean Air and Water Pollution Acts Contracts and sub grants of amounts in excess of $150,000 must contain a provision that requires the non Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C q) and the Federal Water Pollution Control Act as amended (33 U.S.C ). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). f. Energy Policy Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201). 14. New Products; Pack Size Changes; Updated End Product Data Schedule (EPDS) The District reserves the right, in its sole discretion, to negotiate pricing with qualified vendors and new qualified vendors to supply new and additional items. When deciding whether or not to add a new item, the District will review the previously qualified vendors and their offering to determine if a new vendor and/or item is necessary to continue operations. Adding new items and if necessary, new vendors, may be done at any time during the contract period to maximize flexibility and take advantage of new offerings as new products that meet USDA nutrition standards become

5 available. New items and associated prices will be incorporated into the contract via a written notification of acceptance issued by the Purchasing Department. New items will be subject to the contract s terms and conditions. Pack size changes must be authorized in writing in advance by the Purchasing and Nutrition Services Departments. A pack size reduction may be accompanied by a concurrent reduction in the vendor s fee. 15. Additional Information: Firm may provide any additional information necessary to further demonstrate its qualifications and capabilities to provide requested services. Failure to comply with the submission requirements may result in the submittal being deemed non responsive. All requested information shall be submitted to the Purchasing Department no later than the time and date stated above. Applicants must be licensed in the State of Florida at the time of submittal. Firm must be registered by the Department of State, Division of Corporations, to operate in the State of Florida as a corporation at the time of application. Applicants must comply with Professional Services Insurance Requirements posted at Firms with the best, reasonable and qualified submittals will be approved for use by CCPS. When a project is necessary, all approved vendors will be contacted to provide a quote. Requested product specifications will be provided via . Approved firms will then be requested to submit quotes as necessary by a specific date and time. Purchases will be made from the vendor that offers the best, fair, reasonable and low quote for that purchase as deemed by CCPS. Process will be repeated as necessary throughout the year from due date to June 30, Services may be renewed for up to four (4) one year renewal periods. Renewal options will be at the discretion of CCPS. All approved contractors that will perform services on any CCPS site will be expected to have any and all employees, sub contractors or other known affiliate(s) to comply with any and all Fingerprinting and Badging requirements. Further information may be obtained at: Any and all inquiries shall be directed to: Joe Marody, Purchasing Supervisor purchasing@collierschools.com (239) phone (239) fax

6 EXHIBIT A Vendor Name: Representative s printed Name: Representative s Signature: Date: Identify items that your firm can supply by indicating with a (check mark) in the field next to the item. Product 1 Apple, Baby Pink Lady Small, no bruises, crisp, flavorful with firm smooth skins and other specialty varieties 2 Apple, Baby Gala 3 Apple, Fuji 4 Apple, Gala 5 Apple, Golden Small, no bruises, crisp, flavorful with firm smooth skins and other common varieties count, crisp, flavorful with firm smooth skins New Crop count, crisp, flavorful with firm smooth skins New Crop count, crisp, flavorful with firm smooth skins New Crop `` 6 7 Apple, Granny Smith Apple, Red Delicious count, crisp, flavorful with firm smooth skins New Crop count, crisp, flavorful with firm smooth skins New Crop 8 Apple, Sliced Individually packaged, sulfite free 9 Apple, Specialty Crisp, flavorful with firm smooth skins 10 Apricot Well colored, plump, firm 11 Asparagus, Spear Firm and fresh with compact tips 12 Atemoya Firm, no cracks in the rind

7 13 Avacado, Florida No bruises, hard or soft spots 14 Avacado, Haas No bruises, hard or soft spots 15 Banana, Specialty 16 Bananas Plump with no broken skin, soft spots or grayish yellow color, Non domestic OK Petite, Plump with no broken skin, soft spots or grayish yellow color, Non domestic OK 17 Basil Fresh 18 Bean, Green Fresh, snipped ends, cut 19 Bean, Sprouts Fresh 20 Blackberry Plump, bright, well colored 21 Blueberry Plump, juicy, seasonal 22 Broccoli /Cauliflower Mix Fresh, Individual packs 23 Broccoli, Floret Fresh, sulfite free 24 Broccolini Young and tender 25 Cabbage Mix Chopped for Cole Slaw with grated carrot 26 Cabbage, Chinese Fresh Napa 27 talope, Whole Fresh, bright color 28 taloupe, Cube Fresh, small, cubed, bright color, ready to eat 29 taloupe Individually packaged, fresh, bright color 30 Carombola (Star Fruit) Florida, firm, shiny skinned, good color 31 Carrot, Baby Individually packaged, fresh, firm, bright colored

8 32 Carrot, Stick 33 Carrot, TriColor 34 Cauliflower Individually packaged, fresh, firm, bright colored Individually packaged, small sized, mixed pack Individually packaged, fresh, creamy white, compact curds, sulfite free 35 Cauliflower, Floret Fresh, creamy white, compact curds, sulfite free 36 Celery Crisp, clean, straight stalks with rigid ribs. Ribs should snap crisply when bent. Leaves fresh, green, 3 count 37 Celery, Radish Mix Individually packaged, celery sticks and whole with stem end removed radish red globe type. Crisp, clean. 38 Celery, Stick Washed, cut, ready to serve. Crisp, clean. 39 Cherries Plump, smooth skin, bright color, sweet, no blemishes, Domestic in season 40 Chive Fresh 41 Cilantro Fresh 42 Clementine Fresh, easy peel, "cutie" type 43 Corn, Sweet, Shucked Small Cobb, evenly covered wth plump, consistently sized kernels, ready to eat 44 Cucumber Medium, firm, well shaped, even dark green color and uniform size, 12 count 45 Cucumber Slice Individual Package, ready to eat 46 Dill Fresh 47 Dragon Fruit (Pitaya) Small Medium, Fresh, ripe, clean

9 48 Edamame Individual Package, Fresh, Raw Green Soy Beans 49 Edamame Bulk, Fresh, Raw Green Soy Beans 50 Garlic, Peeled Fresh, ready to use 51 Gooseberry Plump, intact skin, fresh and no mold Grapes, Seedless, Amber Grape, Seedless, Green Grape, Seedless, Red In season, seedless, amber to yellow, plump, firmly attached to green pliable stem In season, seedless, green, plump, firmly attached to green pliable stem In season, seedless, red, plump, firmly attached to green pliable stem 55 Grapefruit, pink 56 Grapefruit, Red Firm, well shaped, smooth, blemish free skin Firm, well shaped, smooth, blemish free skin 57 Grapefruit slices Individually Packaged, ready to eat 58 Guava Firm, fresh, free of bruises 59 Honeybell Fresh, Florida 60 Honeydew Fresh, chunks, Florida season 61 Honeydew, Cube Fresh, cubes 62 Honeydew, Pack Individually packaged, fresh 63 Jicama Sticks, Pack Individually Packaged, Peeled, sticks with firm texture and smooth, unblemished skin 64 Kiwi, Baby Domestic preferred, Fresh, Plump 65 Kiwi, Fruit Domestic preferred, 36 count, Plump, no wrinkles or signs of exterior damage 66 Kumquat Firm and well colored

10 67 Lee Fruit Fresh and local 68 Lemon Firm, heavy, thin smooth skins, bright color 69 Lemongrass Fresh Lettuce, Iceberg, Shredded Lettuce, Romaine Heads Lettuce, Romaine, Chopped Lettuce, Salad Mix Lettuce, Spring Mix Firm, springy, no damage or blemishes, washed, ready to eat Firm, springy, no damage or blemishes, unusable outer leaves removed Firm, springy, no damage or blemishes, washed, ready to eat Fresh with packets of shredded cabbage and carrots Firm, springy, no damage or blemishes, traditional blend, washed, ready to eat 75 Lime, Tahiti 76 Lychee Firm, heavy, thin smooth skins, bright color Persian Fresh, Florida, Heavy, no cracked or shriveled shells 77 Mango, Chunks Chunks, firm, sweet, no blemishes 78 Mango Spears Spears, firm, sweet, no blemishes 79 Mineola Firm, heavy, thin smooth skins, bright color 80 Mint Fresh 81 Mushroom, Slice Fresh, Sliced, ready to wash 82 Mushroom, Whole Fresh, well shaped, firm, no spots 83 Nectarine 84 Onion, Red Smaller Size, plump, well colored, blemish free skin Firm, well shaped, dry papery skin, no spots or blemishes

11 85 Onion, Yellow 86 Orange, Florida 87 Orange, Hamlin 88 Orange, Navel 89 Orange, Red Firm, well shaped, dry papery skin, no spots or blemishes count, heavy for size, firm, bright color, fine texture, no soft spots count, heavy for size, firm, bright color, fine texture, no soft spots count, heavy for size, firm, bright color, fine texture, no soft spots Heavy for size, firm, bright color, fine texture, no soft spots 90 Orange, Red Navel Heavy for size, firm, bright color, fine texture, no soft spots 91 Orange, Temple 92 Orange, Wedge 93 Ortanique 94 Papaya, Chunk Heavy for size, firm, bright color, fine texture, no soft spots Individually Packaged, firm, bright color, fine texture, no soft spots Heavy for size, firm, bright color, fine texture, no soft spots Chunks, bright color, no blemishes, firm, fresh 95 Passion Fruit Small, fresh, firm, sweet 96 Pea, Snow Pod Fresh, crisp, firm pods, good color 97 Pea, Sugar Snap Fresh, crisp, firm pods, good color 98 Peach 99 Peach, Florida Fresh, firm ripe, creamy or yellowish color, uniform shape and size. No green, bruised, discolored or soft peaches Fresh, firm ripe, creamy or yellowish color, uniform shape and size. No green, bruised, discolored or soft peaches

12 100 Peach, Saturn 101 Pear 102 Pear, Asian Nashi Fresh, firm ripe, creamy or yellowish color, uniform shape and size. No green, bruised, discolored or soft peaches count Northwest Summer, Fall or Winter Types. Bartlett, Anjou, Red or Bosc Small Medium, Fresh, ripe, minimal blemish 103 Pear, Baby Sweet, juicy, tender, well colored 104 Pear, Forelle Sweet, juicy, tender, well colored 105 Pear, Prickly Fresh, firm flesh, uniform shape and size 106 Pear, Seckel Sweet, juicy, tender, well colored 107 Pepper, Green Fresh, firm flesh, uniform shape and size 108 Pepper, Mini Fresh, small, bright color, sweet 109 Pepper, Red Fresh, firm flesh, uniform shape and size Pepper, TriColor, Slice Pepper, TriColor, Individual Sliced, uniform size, bright color Individually packed, sliced, uniform size, bright color 112 Pepper, Yellow Fresh, firm flesh, uniform shape and size 113 Persimmon Smaller Size, well shaped, good color Pineapple, Golden Pineapple, Packaged Fresh, heavy, well shaped, with dark, green crown leaves, non domestic OK Individually Packaged, non domestic OK, fresh tender, sweet, food color 116 Pineapple, Spear 117 Plum Bulk, value added, 3 4 inch, fresh, tender, sweet, good color, non domestic OK Fresh, plump, good color, fairly firm, uniform shape and size

13 118 Plum, Angelo 119 Plum, Red Fresh, plump, good color, fairly firm, uniform shape and size Fresh, plump, good color, fairly firm, uniform shape and size 120 Pluot Smaller Size, firm and sweet 121 Pomegranate Smaller Size, well colored, fresh, no deterioration 122 Pomegranate Seeds Value added, bulk, fresh pits with flesh, bright color 123 Pommelo, whole Fresh, sweet, Florida 124 Pommelo, Packs 125 Potato, Baking Individually packaged, fresh, sweet, minimal rind and membrane Firm, smooth, free of spots with no cuts or green color 126 Potato, Sweet, Pack Individually Packaged, Cut in sticks the size of a traditional french fry, firm, bright in appearance 127 Potato, Sweet 128 Radish Clean, smooth, well shaped, firm, bright in appearance, blemish free skin Red globe, small, firm, bright color with crisp white flesh 129 Radish, Watermelon, Pack Individually Packaged, firm, bright color, fine texture, no soft spots 130 Raspberry Dry, plump and firm 131 Spinach Leaves Fresh, clean, crisp, sulfite free 132 Spinach, Baby Fresh, clean, crisp, sulfite free 133 Squash, Baby Firm with shiny, tender rind, even color, blemish free

14 134 Squash, Yellow Firm with shiny, tender rind, even color, blemish free 135 Squash, Zucchini Firm with dark, shiny, rind, blemish free 136 Strawberry 137 Tangelo 138 Tangerine, Florida 139 Tomato Fresh, In Season, bright color, sweet, Florida count, heavy for size, firm, bright color, fine texture, no soft spots 150 Count, Sunburst or Murcott or best seasonal, bright color, sweet, easy to peel Medium, Round/Globe, Bulk Shiny red skin, firm flesh for slicing 140 Tomato, Cherry Fresh, Shiny red skin, firm flesh 141 Tomato, Grape Fresh, Shiny red skin, firm flesh 142 Ugli Fruit Fresh, juicy and sweet 143 Watercress Fresh, tender, washed, ready to use 144 Watermelon Whole, Seedless, lb. 145 Watermelon Small, Cubed, Ready to Eat Other Other Other Other