Registration Packet The Great Adventure

Transcription

1 Registration Packet The Great Adventure GRAND SESSION 2019 PLEASE MAIL BY MAY 1, 2019 Melody Small Session Arrangements N Wrangler Rd Rathdrum, ID (208) melody@smallsco.com CHECKLIST Registration/Meals Summary (Form 1) Attendee Registration one for each person attending (Form 2) Request for Sales Booth (Form 3 if desired) Check, made payable to Session Arrangements 2019

2 Hotel: The Best Western Plus Coeur d Alene Inn 506 W. Appleway Coeur d Alene, ID Hotel (208) Reservations (800) ext. 0 Room rate is $ per night ($ including sales tax and city/convention tax/fees) at The Coeur d Alene Inn. This includes a daily (6:30am-9:30am) Breakfast Buffet for each guest. You are responsible for making your own reservations. Please specify you are with Job s Daughters to get the special rate. Make your reservations by May 30, 2019 to receive the special rate. Please book your rooms at the Best Western Coeur d Alene Inn as we must meet the number we have committed to in order to have the meeting rooms at a reasonable rate. * Reservation code: Job s Daughters *NEW - PLEASE NOTE: THERE WILL BE A $50.00 MEETING ROOM CHARGE PER DAY FOR THOSE BETHELS NOT STAYING AT THE COEUR d ALENE INN. Registration deadline: May 1, 2019 A late fee of $25.00 per person will be charged to register after May 1, 2019 (Daughters initiated after the deadline will not be charged a late fee.) Refunds/Cancellation deadline: June 1, 2019 After June 1, 2019 there will be no refunds for any reason REGISTRATION PROCEDURE: EVERYONE attending Grand Session must register and pay the Registration Fee. Please complete the enclosed forms for each individual attending. Please PRINT legibly, using black ink OR type completely and accurately. Include a CHECK, made payable to Session Arrangements SINGLE DAY PASSES are available for $ This includes all events, Formal Opening, Miss Idaho pageant and Installation. Mail all Forms and Payment to: Melody Small, PGG Session Arrangements N Wrangler Rd. Rathdrum, ID Please be sure to retain copies for your records and bring it to Grand Session! UPON ARRIVAL AT GRAND SESSION: Registration will take place at The Coeur d Alene Inn in the Convention Center area NOT THE LOBBY. Here you will receive name badges, meal tickets and a program book, etc. containing times and locations of events. Adults must have your nametag before signing for your credentials. All Executive Bethel Guardian Council members wishing to vote must pick up and sign for their voting cards at Credentials table. If you do not understand and/or cannot find the answer to your questions, please contact either: Melody Small (208) melody@smallsco.com Eve Knudtsen (208) evek@knudtsen.com

3 IMPORTANT NOTES TO REMEMBER NAME TAGS: These are essential to surviving Grand Session. Your nametag is proof of registration. Do not lose it. No one will be admitted to any event without proof of registration or a day pass. HONORED QUEENS: Be prepared to vouch for all your Bethel members present at the Grand Bethel meetings. YOU are responsible for their attendance at all meetings. Remind them that they are attending a GRAND BETHEL MEETING and to respect it as a REGULAR BETHEL MEETING. Inform the members they will be required to have with them their CURRENT DUES CARD. Honored Queens and Princesses are asked to please wear their official regalia at Formal Opening, only. No capes or crowns at other Grand Bethel meetings. COMPETITIONS: All competitions registrations are sent to and scheduled by Grand Bethel. All inquiries regarding competitions, Grand Bethel drawing, Grand Bethel Officers / Representatives should go to the Grand Bethel Chairman, Mary Jane Muncy. You will have a separate packet for competitions from Grand Bethel. ALL Competitions will be held at The Coeur d Alene Inn. FREE TIME: All activities must be chaperoned. Leave a GOOD IMPRESSION with every contact you make as a Job s Daughter. DRESS CODE: All Daughters and Adults are to follow the Grand Bethel Dress Code. A copy has been included in Grand Bethel packet. CURFEW: All Daughters MUST be out of the halls and quiet by 11:30 p.m. We request that the adults respect this time as well. Daughters may stay up later to attend late night Grand Session activities (per the schedule) but are asked to please be quiet in the halls coming and going to their rooms out of respect for other guests in the hotel. PHOTOS AND VIDEO: Photos and video are not to be taken in a Daughter s room while any Daughter is changing. LEAVING THE HOTEL: Daughters must be escorted by a chaperone if leaving the hotel. ELECTRONIC DEVICES: Electronic devices such as cell phones/ipod/tablets are to be brought at each attendees own risk. The Grand Guardian Council is not responsible for lost or stolen items. Please note; while individual Bethels may have their own rules regarding electronic devices, cell phones, MP3 players and tablets are not to be used during Grand Bethel meetings or ceremonies for any reason! HOTEL ETIQUETTE: Please remind girls that they are not to be running and making loud noise in the halls, or letting doors slam. Other guests will want peace and quiet. SWIMMING POOL: Cover-ups or towels are to be worn to and from the swimming pool, Jobie appropriate swimming suits only.

4 CHAPERONES/COUNCIL MEMBERS CHAPERONES: Chaperones must be CAV Remember the ratio of chaperones to Daughters ONE chaperone to every FIVE girls attending. If a Daughter must leave the Grand Bethel meeting for any reason, she must have a chaperone with her. SPECIAL INFORMATION FOR GUARDIANS: You are responsible for having a copy of the Personal Health Form for each Daughter with you at Grand Session. Please bring with you, or send to the Grand Secretary, your Bethel Report for the year. This report MUST be filed with the Grand Secretary before the close of session. HOTEL ACCOMMODATIONS: Make hotel staff aware of any special accommodations when you make reservations. Check-in time is 4:00PM. Check-out is at 12:00PM. SPECIAL DIETS & FOOD ALLERGIES: If you have a food allergy or medically necessary diet, please provide the necessary information on the meal registration form. Special needs cannot be accommodated at the last minute. BREAKFAST BUFFET: The Hotel has requested no pajamas at the Breakfast Buffet. Please do not return to your room with your Breakfast. PLEASE CHECK THE WEBSITE FOR UPDATES AS THINGS MAY CHANGE A LITTLE, AS NEEDED

5 TENTATIVE SCHEDULE GRAND GUARDIAN COUNCIL OF IDAHO GRAND BETHEL OF IDAHO JOB S DAUGHTERS INTERNATIONAL THE GREAT ADVENTURE JUNE 19-22, 2019 COEUR d ALENE, IDAHO HEADQUARTERS The Best Western Coeur d Alene Inn 506 W. Appleway Coeur d Alene, ID Reservations GENERAL ARRANGEMENTS CO-CHAIRS Eve Knudtsen, Grand Marshal, RP (208) evek@knutdsen.com Melody Small, PGG, RP (208) melody@smallsco.com HOUSING Please make hotel reservations at the Coeur d Alene Inn. Your support is needed in order to have the necessary convention facility space REGISTRATION DUE: MAY 1, 2019 Send Registration Forms And Payment to: Melody Small, PGG N Wrangler Rd Rathdrum, ID REGISTRATION Wednesday, June :00 AM 5:00 PM Thursday, June :00 AM 1:00 PM PICTURES Thursday, June 20 5:00 PM... Grand Guardian Council 6:15 PM...Grand Bethel Officers & Representatives Friday, June 21 6:30 PM... Pageant Contestants Saturday, June 22 6:15 PM Grand Bethel Representatives 6:30 PM Grand Bethel Officers 6:45 PM...Installing Officers (GGC & GB) 7:00 PM Grand Officers PRACTICES Thursday, June 20 1:30 PM... Formal Opening GGC Officers, Grand Bethel Offices, Representatives 2:30 PM...Flag Ceremony Followed by Bible & Memorial Ceremony Friday, June 21 1:00 PM... Majority Degree Saturday, June 22 Following the Majority Degree...Installation of GGC Officers, Grand Bethel Officers, Representatives and Installing Officers REMEMBER TO CHECK THE WEBSITE FOR UPDATES!

6 MEALS Please support our Hotel and save time and effort by having meals on site. Thank you! Please fill out the meal summary form very carefully as the arrangements committee cannot guarantee late meal tickets. Wednesday, June 19 6:30-9:30AM...Hotel Guest Breakfast 6:00PM.... HIKE Dinner Carnival Theme Thursday, June 20 6:30-9:30AM...Hotel Guest Breakfast 5:00PM... All-Jobie Formal Banquet 5:30PM...All-Adult Formal Banquet Friday, June 21 6:00-9:00AM...Hotel Guest Breakfast 11:30-1:00PM...MIdJD Luncheon 5:00PM..BBQ Dinner Saturday, June 22 6:30-10:00AM...Hotel Guest Breakfast 12:00-1:00PM...Sister Bethel Lunch 11: Grand Officers Luncheon 4:00-6:00PM...Grab and Go Dinner COMPETITIONS and PRACTICES 8:30 AM...Formal Opening of Grand Bethel 8:45 AM...GGC Business Meeting 12:00...Pageant events following the luncheon 12:45 PM...GGC Business Meeting 1:00 PM...Royal Purple Degree Practice 6:30 PM...Pictures for Pageant Contestants 7:30 PM...MIdJD Pageant Following the Pageant: Grand Bethel Committee/Advisory Board Meeting (By invitation) Saturday, June 16, :30 AM... Grand Bethel Meeting 8:45 AM...GGC Business Meeting 1:00 PM...GGC Business Meeting 1:30 PM...Grand Bethel Meeting: Majority Degree Following Majority Degree...Practice for GGC Officers & Grand Bethel Officers/Reps Installation Installation Pictures Please be prompt for pictures, the schedule is very tight and we want everyone in them! 6:15 PM... Grand Bethel Representatives 6:30 PM...Grand Bethel Officers 6:45 PM...Installing Officers (GGC & GB) 7:00 PM...Grand Officers 7:30 PM...Installation This is a tentative program outline Competition times scheduled are tentative. Times may begin earlier or run later if necessary and will not be determined until all competition registrations have been received. ALL Competitions will be held at The Red Lion Hotel. Wednesday, June 19 8:00 AM...Meeting with Ritual Judges 9:00 AM 6:00 PM... Competitions Robe Judging Arts & Crafts Check-in Thursday, June 14, :00 AM 1:00 PM... Competitions Robe Judging Arts & Crafts Check-in 1:30 PM...Formal Opening Practice GGC Officers, Grand Bethel Officers & Representatives

7 MEAL INFORMATION - GRAND SESSION 2019 Prepaid Banquets and Meal prices include tax and gratuity All banquet meals Include Salad, Rolls & Dessert Wednesday June 19 th Hotel Guest Breakfast Buffet No charge Hike Fundraiser Dinner (All proceeds to HIKE) 6:00 pm $15.00 LOCATION TO BE ANNOUNCED Thursday June 20 th Hotel Guest Breakfast Buffet 6:30 to 9:30 am No charge All Job s Daughters Formal Banquet - 5:00 pm $35.00 Choice of: Northwest Peach-Huckleberry Chicken w/rice pilaf & fire roasted veggies Roast pork prime rib w/rosemary roasted red potatoes & fire roasted veggies Vegetarian option is available All Adults Formal Banquet 5:30 pm $35.00 Choice of: Chicken Wellington w/prosciutto caramelized onion, Havarti cheese in puff pastry, rice & fire roasted vegs Roast pork prime rib w/rosemary roasted red potatoes & fire roasted veggies Vegetarian option is available Friday June 21 st Hotel Guest Breakfast Buffet 6:30 to 9:30 am No charge Chuckwagon BBQ Buffet 5 pm $30.00 Tossed green salad, coleslaw, baked beans, JoJos, slow smoked beef brisket, pulled pork and dessert Saturday June 22 nd Hotel Guest Breakfast Buffet 6:00 to 9:30 am No charge Join your Sister Bethel for Lunch 12:00 to 1:00 pm $27.00 South of the Border Buffet Carne asada beef, tortillas, refried beans, chicken tortilla soup, rice, chicken enchiladas Incoming Grand Officers Luncheon 11:30 pm Choice of: Grilled Chicken Caprese Sandwich $25.00 Served with Greek pasta salad & dessert Croissant Club Sandwich $25.00 Served with green salad or pasta salad & dessert Dinner 4:00 to 6:00 pm Grab & Go Box Dinner $16.00 Variety of Sandwich with chips, fruit, cookie and bottled water Sunday, June 22 nd PIGG Breakfast Coeur d Alene Inn in private room, hotel guests will have free breakfast buffet others to order from menu. All prices on meals include tax & gratuity The Hotel has requested NO PAJAMAS at Breakfast and do not return to your room with food. Special Dietary meals are available by request. Please note on the Summary Form.

8 REGISTRATION MEAL SUMMARY FORM 1 GRAND SESSION 2019 DUE: MAY 1, 2019 Bethel # Contact Name: Address: Phone: Lodging: Phone: Daughter Grand Bethel Fee / Convention Fee Total number of Daughters attending # x $20.00 = Adult GGC Registration Fee / Convention Fee Total number of Adults attending # x $30.00 = Late Convention Fee Daughters or Adults # x $40.00 = #1 HIKE Fundraiser Dinner Wednesday June 19 th Total number attending # x $15.00 = #2 All Job s Daughters Banquet Thursday, June 20 th NW Peach-Huckleberry Chicken # x $35.00 = Roast Pork Prime Rib # x $35.00 = Vegetarian # x $35.00 = #3 Grand Guardian Council Banquet Thursday, June 20 th Roast Pork Prime Rib # x $35.00 = Chicken Wellington # x $35.00 = #5 Friday, June 21 st Chuckwagon BBQ Buffet # x $30.00 = #6 Sister Bethel Lunch Saturday, June 20st South of the Border Buffet # x $20.00 = # GGC Officers Luncheon Saturday, June 22st Grilled Chicken Caprese Sandwich # x $25.00 = Croissant Club Sandwich # x $25.00 = #8 Saturday June 22st Grab and Go Dinner Box Lunch # x $15.00 = Turkey # Ham # Roast beef # Vegetarian # Information on the Friday Lunch for Pageant Contestants will be provided through the Pageant Committee. TOTAL REGISTRATION & MEALS $ Make Bethel/Personal Check payable to: Grand Session Arrangements 2019 Send to: Melody Small, PGG N Wrangler Rd Rathdrum, ID Please note: There will be meals for the following, only if requested: Vegetarian # Gluten Free # Dairy Free # Other #

9 The Great adventure adventure Idaho Job s Daughters Annual Session June 19-22, 2019 Coeur d Alene, Idaho Registration Form ATTENDEE REGISTRATION GRAND SESSION 2019 FORM 2 PLEASE COMPLETE A SEPARATE FORM FOR EACH PERSON ATTENDING DEADLINE IS MAY 1, 2019 Name Bethel # DAUGHTERS B ETHEL O FFICE AS OF G RAND S ESSION : G RAND B ETHEL O FFICE /R EPRESENTATIVE : PHQ PGBHQ PMIdJD OTHER

10 SALES TABLE REQUEST FORM 3 Due: May 1, 2019 GRAND SESSION SALES TABLE REQUEST FORM Bethel # City Bethel Guardian All sales tables will be set up at The Best Western Coeur d Alene Inn Wednesday p.m. / Thursday a.m. What will your Bethel be selling?