Winter s Fair at Beaumanor Hall Saturday 8th Dec 10am 5pm and Sunday 9th Dec am 5pm Beaumanor Hall, Woodhouse, Leicestershire LE12 5TX

Transcription

1 Winter s Fair at Beaumanor Hall Saturday 8th Dec 10am 5pm and Sunday 9th Dec am 5pm Beaumanor Hall, Woodhouse, Leicestershire LE12 5TX Bookings are now open for our new Saturday and Sunday two day weekend event at Beaumanor Hall this year. We are very pleased to announce that the Hall will be opening new rooms upstairs to the public to provide more room for exhibitors and additional seating and activities for visitors. The Winter s Fair brings together a wide range of local food, drink, crafts and gift stalls exhibiting both inside and outside this elegant Victorian hall situated in the beautiful village of Woodhouse. Full of festive cheer including live Christmas music and demonstrations the event will also raise funds for several local charities. Emme Ltd is looking for producers and retailers of high quality food/drink, handmade crafts/artwork and unique gifts to offer customers an excellent choice of delightful presents for their family and friends. As a rule of thumb the majority of stalls will be inside the hall especially handmade crafts/artwork. However we also have outdoor pitches for hot food catering, gardening,activities etc. There are a limited number of catering opportunities outside only and you are advised to book early to avoid disappointment. Businesses wishing to demonstrate or promote their products ie cookery demos, art, craft and therapies etc are asked to contact EMME to discuss ideas and prices Pitch and stall prices for 2018 for both days OUTDOOR Outdoor standard pitch (3m x 3m area*) *Own Gazebos/weights only ( for catering) INDOOR FOOD, DRINK,RETAIL,THERAPIES (6ft x 2 ½ ft table and 1 chair provided) LOCAL HANDMADE CRAFTS/ART (6ft x 2 ½ ft table and 1 chair provided) (+ 10 for alcohol licence) ( 10 discount if booked before 7th October) We are initially looking for stallholders to stand for both days only However if you are only able to stand for one day you will be added to a waiting list and paired with another stallholder if stalls are available later in the application process. Where available, assistance will be provided with first floor stallholders stock. Electricity is available for lighting only inside the hall on a domestic 13 amp socket (Cost is for the 2 days) Please inquire if you need a supply for any other appliance or require a larger pitch. The site will be secured on Saturday 8 th December but please note that all property is left there at the owner risk. 1

2 Site information: Beaumanor Hall is situated in the charming village of Woodhouse, 5 minutes drive from A6 and 4 miles from Loughborough. It is a popular and well known location for weddings, meetings and dining in addition to providing a range of activities for children and adults. Recycling: In line with a growing number of events and festivals we are requesting stallholders to use recyclable or biodegradable disposables and avoid the use of plastic carrier bags. Amenities Refreshments and Toilets are available in the Hall. Exhibitor parking is available in marked car parks. Electricity is provided in the Hall on domestic 13amp sockets for lighting only. Silent generators may be used outside with permission. Cancellations: We are unable to refund your fee if you cancel after 7 th October Cancellations prior to this will incur an administration cost of which will be deducted from the initial fee. Further terms and conditions are available on our website. If you would like to apply please complete the application pack and return to the address below with your payment and a copy of your PLI insurance. If you are a new applicant please supply a photograph of your stall and products. Please note that only applications with completed paperwork and full payment will be accepted. You will be notified if you have been accepted or not. Those who have been successful will be sent further details a week before the event. If you have been unsuccessful we will put your details on our waiting list in case of cancellations and on our circulation list for next year and return any payment. Ways to Pay Cheques to be made payable to East Midlands Markets and Events Ltd. Payment can also be made by BACS directly Lloyds Bank PLC Account Name: East Midlands Markets and Events Ltd Account : Sort code: Please mark WEF/Your Business Name Please do not hesitate to contact me if you have any queries in the meantime. Regards Sallie Hooper EMME Ltd Wymeswold Lodge Cottage Narrow Lane WYMESWOLD LE12 6SD info@emme.uk.com Website: Tel:

3 NAME: ADDRESS: Winter s Eve Fair Beaumanor Hall Saturday 8 th & Sunday 9 th December 2018 T/A BUSINESS ADDRESS: FOR PROMOTION: TELE NO: Website: Facebook: MOBILE: Twitter: Please list produce to be sold and supply a photo of your set up/stall if required (New applicants) Type of pitch required: (Please tick) OUTDOOR PITCH for Two Days Standard outside pitch(3m x 3m) own gazebo only (for catering see below) INDOOR for Two Days Food/Drink/Retail * Own handmade art and crafts** 80.00* ADDITIONAL Off/on sales of alcohol Electricity per socket (lighting only) (inside only - one per exhibitor) Catering (outside only) Total to Pay *Tables provided are approx 6ft x 2 ½ ft **Discount of 10 if pitch booked and paid before 7 th Oct. Person responsible for stall:... Number of staff attending... How long have you been trading?... *Are you bringing a trailer? Size.. Generator Type: Diesel/LPG LPG for cooking only Y/N Electrical equipment Y/N Details: APPLICANT DECLARATIONS I agree to sell only items I have listed above I have current Public and Products Liability Insurance ( 5M min food, 2m min crafts) for the event and attach a copy herewith. The person responsible for the stall will be present throughout the event. I am registered with...local authority as a Food Business I attach my current gas appliance and PAT certificates where applicable I understand that Trading Standards and Environmental Health Officers will communicate with the organiser any issues which may affect my ability to attend. I have read and understood the terms and conditions for Emme Ltd and will abide by them I, the undersigned declare that the information provided on this form is correct. Signed Date Print Name Position in Company NB Any stallholder who is found to be falsifying information on this form will be unable to stand. 3

4 Environmental Health Food Trader Registration Name..Trading as 1. How many staff do you employ at any one time?.. 2. Will you and your staff at the event be food hygiene trained? / 3. Please list their names and the level of training they have received. Person 1 Person 2.. Person 3 Continue overleaf if necessary. te: All food handlers must now be trained, or supervised, to a level appropriate to the work they do. 4. What food activities do you undertake? (Circle as appropriate) Sale of raw meat Reheating Cooking Cooling Selling Pre-packaged Food Preparation/sale of ready to eat food Other. 5. What type of written food safety management system do you use? (Circle as appropriate) SFBB, HACCP Assured Safe Catering SALSA Cook Safe Own System Other 6. What hand washing facilities do you have?... te: A separate hand washing facility must be provided and should have a supply of hot water. Hand sanitiser is NOT an acceptable alternative. 7. How will high risk food be kept chilled before and during the event?.... te: Food should be stored at a temperature below 8ºC. Food can only be kept out of refrigeration for a maximum of 4 hours. 8. How will high risk food be kept hot during the event, once it has been cooked?. te: Food should be hot held at a temperature above 63ºC. Food can be held below this temperature for a maximum of 2 hours. Environmental Health Officers may attend on the day and wish to inspect the following: -Food Safety Management -Public and Employers Liability Insurance -Current Services Certificates Gas safety certificate, PA Test Please ensure that you bring a copy of all documents required under your legal obligations to trade. EMME LTD cannot be held liable for 4 disruption of trade because of a trader s failure to provide documentation to the relevant officer.

5 GENERIC RISK/FIRE ASSESSMENT FORM FOR YOUR OWN USE Please use if you are unable to supply your own Risk Assessment or Fire Risk Assessment All sections of this assessment must be completed. Any sections which are not applicable should be marked Company Name Date of assessment Are any of the following hazards/risks present / What level of risk does the hazard create What controls are in place to reduce the risk to low Example All electrical equipment is certificated and connected via an Electrical Equipment RCD. Copies of certificates are available for inspection. All cables and access to equipment is restricted Anything likely to cause a slip, trip or fall Manual Handling Electrical Equipment Generators including refuelling LPG Fire Risk Assessment (please detail above the safety precautions you will take to reduce the risk of fire. Guidance can be found in the HM Government document Fire safety risk assessment open air events and venues which can be freely downloaded from (Please attach separate sheet if required.) Fire People at Risk Members of Public (including children) Exhibitors Event staff/vols People with disabilities Other COSHH Any substances that may cause harm or have ill health effects Setting up, use of, taking down of displays or equipment Sources of ignition (Please indicate quantity) Generator Gas Cooker BBQ/Oven Open Fire Electrical Appliances Other (please specify ) 5 Sources of Fuel Petrol LPG Diesel Charcoal Coal Cooking Oil Other(please specify)

6 Access and egress to and from display and available space Weather (Especially Wind, rain, etc) Extremes of hot or cold Food Hygiene Food Service General tidiness, cleaning up of area and disposal of rubbish Please add any other hazards in the space below that are specific to your business and have not already been identified above. If you have identified any high risk activities or hazards we may need you to complete a more detailed Risk Assessment in due course. When looking at control measures to reduce the level of risk from the hazard it is worth using the following hierarchy Eliminate (get rid) of the hazard Replace the hazard with one that has a lower risk Limit access to the hazard (ie barriers) Limit exposure to the hazard Signed Name (Person responsible at Beaumanor Hall Winter s Eve Fair) Dated NB EMME Ltd has the right to exclude from its events any producer who has not submitted a properly completed risk assessment. (Beaumanor Hall 2018 RA/FRA form) 6