2017 EXHIBITOR PROSPECTUS

Transcription

1 2017 EXHIBITOR PROSPECTUS

2 Introduction LeadingAge Missouri invites you to exhibit at our 48th Annual Conference & Exhibition which will be held September 19-21, 2017 at the Chase Park Plaza in St. Louis, MO. LeadingAge Missouri understands how valuable vendors are to the success of our Annual Conference. Conference attendees will have the opportunity to view the latest products, services and technologies across the continuum of aging services. This annual meeting offers you a chance to reconnect with current customers and opportunities to make new contacts. This is your invitation to meet with a select group of key-decision-makers and a variety of health care professionals including: Administrators CEO s Community Service Providers Corporate Staff Department Directors Directors of Nursing Executive Directors Housing Managers Support Staff Attendance The exhibit hall is limited to individuals, business firms, manufacturers and dealers who have contracted and paid for space assignment. Representatives of non-exhibiting firms will not be admitted to the exhibit floor or conference site without payment in full of the non-exhibiting fee. No admittance will be given to any person not officially registered for the LeadingAge Missouri Annual Conference & Exposition. No guests of exhibiting companies will be admitted to the floor. Booth Details Standard booths are 8 deep x 10 wide; multiple booths may be purchased. The backdrop of the booth is 8 high and side dividers are 36 high. Booth includes: pipe and draperies and identification sign The ballroom floor is carpeted and the ceiling is 15 high. Booth Assignments It is understood and agreed that all space will be assigned on a first-come, first-served basis determined by the date of receipt of contract and full payment. LeadingAge Missouri reserves the right to change the booth floor plan and booth locations at any time. LeadingAge Missouri reserves the right to assign exhibitors the best alternate space in the event that the first three choices are already reserved and to make reasonable shifts in location. Each exhibiting company is required to insure itself against property loss or damage and against liability for personal injury. Booth Fees & Cancellation Policy Booth rental fee includes: Payment of the 8 x 10 booth space Booth ID sign Exhibit hall passes for two booth workers (additional passes $50.00 each) Tuesday evening exhibitors reception Lunch for two booth workers in exhibit hall on Wednesday Page 2

3 Booth Fees Standard Booth $600 Member $1100 Non-Member Booth Furnishing package Business Members $60 Non Members $75 (includes, 1 skirted table, 2 chairs and waste basket ballroom is carpeted) This package is only available for purchase through LeadingAge Missouri until August 18, After August 18, 2017 exhibitors will need to order their own furnishings from Heritage Trade Show Services. All additional furnishings, equipment and electricity will need to be ordered by exhibitor. More information will be included in the Exhibitor packet which will be ed with your booth confirmation. The entire booth rental fee must accompany the contract. A refund will be made, less a 10% handling fee, if the cancellation is received in writing prior to August 18, Cancellations after this date or failure to participate in the show will result in forfeiture of the entire fee. Non-payment of space after this deadline will be interpreted to mean that the exhibiting company no longer wishes to reserve space and LeadingAge Missouri reserves the right to sell this space to another company. The non-member exhibiting fee includes $500 LeadingAge Missouri membership for the remainder of calendar year Contractor Services Heritage Trade Show Services will be providing exhibitor set up and services. Service kits will be avaialbe in Late May and links will be ed to exhibitors with their booth confirmation. All materials will need to be shipped to Heritage Trade Show Services. Shipping inifmraiton will also be included in exhibitor packet. If you have immediate questions regarding decorator order, please contact Mike Adams with Heritage Trade Show Services at (314) or Liability The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of the exhibitor s activities on Hotel premises and will indemnify, defend and hold harmless the Hotel, its owner(s), its management company and LeadingAge Missouri, as well as their respective agents, servants and employees from any and all such losses, damages and claims. Publicity Exhibitors who register and pay in full by June 1, 2017 will be recognized in the LeadingAge Missouri newsletter, conference registration materials, on-site program and on the LeadingAge Missouri website. Exhibitors who register and pay in full by July 29, 2017 will be recognized in the LeadingAge Missouri newsletter and in the on-site program, and on the LeadingAge Missouri website. Lodging Chase Park Plaza 212 North Kingshighway Blvd. St. Louis, MO You may visit their website at or more about the hotel s amenities. The conference hotel room rate is $ plus state and lodging tax for a single/double occupancy room. To ensure the conference rate, you must make your reservations by August 10, This is a strict deadline. Make your reservations by calling the Chase Park Plaza toll free at (877) or locally at (314) Be sure to mention you are with the LeadingAge Missouri conference to receive this special rate Page 3

4 Dine-Around Networking Reception We are excited to offer a Monday evening power of purpose Dine-Around Networking Reception. Be a part of this fantastic opportunity for networking, appetizers, cocktails and fun! This is a great way to mingle with key aging service providers and other business firm members in a fun, relaxed atmosphere. Each exhibitor will have the option of hosting an appetizer and/or beverage of choice in their booth space. A menu will be provided and you may order your choice of appetizer or beverage in your booth. LeadingAge Missouri will provide all attendees with a Food and Beverage map to participating exhibitors of the Dine-Around Reception. You will receive great exposure to a captive audience, access to your target market and the visibility you need to be different from the competition. We all know nothing matches the persuasive power of talking and listening to prospective clients face-to-face, especially over food and drink! Our 2017 Dine-Around will provide you with a dynamic atmosphere to promote your business to conference participants. Details Participating exhibitors will choose from the options below to purchase for the Dine-Around. After you have made your choice, LeadingAge Missouri and Chase Park Plaza will take it from there! We will work with you to make sure they are ready to go for the reception. This will provide you with a unique and fun component to the reception (something as simple as wine or appetizer OR something as elaborate as a build your own drink or dessert station, wine & cheese tasting station, hors d oeuvres). With a little creativity and imagination, together we can help make the most of your time! Exhibitors will be work directly with LeadingAge Missouri, in setting up the details of their event and all food/beverage fees incurred (booth space separate fee). Call or Nancie McAnaugh with specific questions/information on the reception options at or nanciemcanaugh@leadingagemissouri.org Dine-Around Perks Increase traffic to your booth Map provided to attendees with your booth number and menu item Recognition in the LeadingAge Missouri newsletter, website and on-site brochure. Menu signage at the event. Multiple verbal acknowledgements during the conference and promotion of the event. Page 4

5 Dine Around Reception Options (additional fee required to participate): 1 st Tier Hors d oeuvres $350/ 50 pieces x $ = $ Cold Curried Chicken Cone Balsamic Fig Tart Caprese Skewer Hot Toasted Ravioli Vegetable Spring Roll Spinach & Feta Spanakopita 2nd Tier Hors d oeuvres $425/ 50 pieces x $ = $ Cold Beef Carpaccio Antipasto Skewer Boursin Cheese Tart Hot Beef Wellington Teriyaki Chicken Skewer 3rd Tier Hors d oeuvres $500 / 50 pieces x $ = $ Cold Ahi Poke Tuna Cone Hot Shrimp & Andouille Skewer Lump Crab Cake Bacon Wrapped Scallop Shrimp Lumpia Displays 1. Selection of Imported and Domestic Cheeses $975 / 50 guests x $ = $ 2. Harvest Seasonal Fresh Fruit and Berries $500/ 50 guests x $ = $ 3. Crudité w/ Red Pepper hummus & Roasted Poblano Ranch Dip $500 / 50 guests x $ = $ Carving Stations (Requires Chef Attendant) All stations are served with silver dollar rolls Herb and Garlic Roasted Prime Rib Creamy Horseradish and Garlic Au Jus Maple & Mustard Glazed Pit Ham Dijon Volute Slow Roasted Leg of Lamb with Dried Cranberry Demi Glaze Oven Roasted Turkey Breast w/ gravy and Cranberry Orange Chutney $700 / 35 guests x $ = $ $500 / 50 guests x $ = $ $850 / 50 guests x $ = $ $700 / 50 guests x $ = $ Culinary Stations Sliders Station $775 / 120 premade sliders x $ = $ Traditional American Cheese and Sider Bun Pulled Pork with House Pickles, BBQ Sauce and Pretzel Bun Crab Cake with Cajun Remoulade and Roasted Corn Street Tacos $850/ 120 premade tacos x $ = $ Chipotle Lime Shrimp - Braised Baracoa Beef - Korean Pulled Pork Dessert Stations Lollipop Display $800 / 120 pieces x $ = $ Chocolate Dipped Strawberries, Rice Crispy Treats, Double Fudge Nut Brownies, Fruit Gummies, S mores, Chocolate Dipped Oreos Chocolate Lovers $875/ 120 pieces x $ = $ Chocolate Covered Strawberries, Chocolate Lollipops, Mini Chocolate Pudding Cakes, Chocolate Crunch Bars, Chocolate Banana Macaroons, Mini Chocolate Peanut Butter Cookies Page 5

6 Gooey Butter Cake Bars $575/ 120 pieces x $ = $ German Chocolate, Strawberry Shortcake, Vanilla Bar Options Tended Bar (Charged on Consumption)- (Hotel will coordinate details directly with sponsor) Call Brand Cocktails $11.25 each Premium Brand Cocktails $12.50 each Domestic Beers $9.75 each Specialty and Imported Beers $10.25 each House Wine by the Glass $11.25 each Soft Drinks, Juices and Bottled Waters $7.00 each Self Service Bar Stations (Vendors can greet and serve their guests making creating a connection opportunity) Option #1 Beer, Wine and Soft Drinks 1 Case of Assorted Iced Domestic Beers, 3 Bottles House Red Wine, 3 Bottles House Chilled White Wine, 1 Case Iced Bottled Water, 1 Case Iced Soft Drinks with glasses x $ = $ Option #2 Beer 2 Cases of Assorted Iced Domestic Beers, 2 Cases of Assorted Iced Specialty and Imported Beers x $ = $ Option #3 Premium Wine 6 Bottles Premium Red Wine, 6 Bottles Premium Chilled White Wine with Glasses x $ = $ Tentative Conference Agenda Tuesday, September 19, :30 a.m. to 5:00 p.m. Registration Open 8:30 a.m. to 10:30 a.m. Education- Opening Session 12:30 p.m. to 4:30 p.m. Exhibitor Setup 10:45 a.m. to 12:15 p.m. Movie 12:15 p.m. to 1:45 p.m. Awards Lunch & Ceremony 2:00 p.m. to 3:30 p.m. Education 3:45 p.m. to 5:15 p.m. Education 5:15 p.m. to 7:15 p.m. Exhibits Open - Dine-Around Reception Wednesday, September 20, :30 a.m. to 5:00 p.m. Registration Open 8:30 a.m. to 10:30 a.m. Education 10:45 a.m. to 11:45 a.m. Education 11:45 a.m. to 2:00 p.m. Exhibits Open Lunch, Demos & Drawings 2:15 p.m. to 3:15 p.m. Education 2:30 p.m. to 6:00 p.m. Exhibitor Tear Down 3:30 p.m. to 5:30 p.m. Education 5:30 p.m. to 7:00 p.m. Rooftop Reception Thursday, September 21, :00 a.m. to 10:30 a.m. Education 10:45 a.m. to 12:15 p.m. Education Page 6

7 48 th Annual LeadingAge Missouri Annual Conference & Exposition Exhibitor Registration Form (Please type or print clearly.) Organization: Contact Person: Mailing Address: City/State/Zip: Website: Contact Person s Phone: Contact Person s Fax: For On-Site Program: Please list company name, representative, address, phone number and address as it should appear in the final program, if different from above: Booth location: 1 st, 2 nd, 3 rd (exhibit layout follows PAGE 9) List companies you do not wish to be placed near: Please provide, in 20 words or less, a description of your products and/or services to be published in the on-site brochure. Please TYPE or PRINT CLEARLY. LeadingAge Missouri reserves the right to edit any material. If you are registering for an Exhibit Booth, please indicate the following: Exhibit hall passes for booth workers 1 and 2 FREE Name of booth worker #1: Name of booth worker #2: Exhibit hall passes for additional $50.00 each x = $ Name(s) of additional booth workers: Page 7

8 Please check all that apply to your organization: I do not wish to be a member of LeadingAge Missouri for the remainder of the 2016 calendar year. Business Members: Date Item/Event Being Purchased Cost Not Registered as an Exhibitor Registered as an Exhibitor "Dine Around Reception" (see pgs. 4-6 for your menu selection & cost) $650 x $205 x # of Guests x Total Cost Not Registered as an Exhibitor Registered as an Exhibitor $650 x $180 x Social Event Rooftop Reception $25 x Sept 19 & 20 Sept 19 & 20 Exhibitor Booth Only(Not attending events or education) Booth Package (1 table, 2 chairs & Wastebasket) MUST ORDER BY AUG 18 Grand Total $600 $60 Business Non-Members: Date Item/Event Being Purchased Cost Not Registered as an Exhibitor Registered as an Exhibitor "Dine Around Reception" (see pgs. 4-6 for your menu selection & cost) $1,100 x $255 x # of Guests x Total Cost Sept 19 & 20 Sept 19 & 20 Not Registered as an Exhibitor Registered as an Exhibitor Social Event Rooftop Reception Not Registered as an Exhibitor Social Event - Rooftop Reception Registered as an Exhibitor Exhibitor Booth Only (not attending events or education) Booth Package (1 table, 2 chairs & Wastebasket) MUST ORDER BY AUG 18 Grand Total $1100 x $230 x $75 x $50 x $1,100 $75 Page 8

9 48 th Annual LeadingAge Missouri Conference & Exposition Please pick your 1 st, 2 nd and 3 rd booth selection, include on page 7 All spaces are 8 X 10 Ballroom is carpeted Attendees will enter in doors between booths 200/201 and 300/301 Page 9

10 48 th Annual LeadingAge Missouri Conference & Exposition Payment for Exhibit Booths Exhibit Fee $ Membership Dues $ Extra Exhibit Staff $ Dine-Around Fees $ TOTAL PAYMENT $ Company Name: Type of Payment: Check Visa MasterCard CVC Code: Credit Card # Exp. Date: Signature: Please PRINT name on card: Billing address for card: The terms and conditions printed in the Exhibitor Prospectus/Sponsor/Advertising Opportunities brochure are hereby incorporated by reference and we agree to be bound by them. We agree that the booth space assigned shall be accepted by us. LeadingAge Missouri is authorized to reserve exhibit space as indicated above for use by our organization. All sponsorship opportunities are on a first-come first-served basis. You will be notified if the sponsorship you requested has already been reserved. Signature: Date: Make checks payable to LeadingAge Missouri and mail with completed application to: LeadingAge Missouri, 3412 Knipp Drive, Suite 102, Jefferson City, MO Applications may be faxed to (573) or ed to nanciemcanaugh@leadingagemissouri.org only if payment is by Visa or MasterCard. For more information, visit or e- mail nanciemcanaugh@leadingagemissouri.org For Office Use Only Exhibit Amount: Sponsor Amount: Advertising Amount: Extra Exhibit Staff Amount: Dues Amount: Registration/Meals Amount: Total Amount: Date Received: Check # or Credit Card Type: Page 10