VA HOSPITAL BBQ, BONHAM, May 5, 2018 AFTER EVENT REPORT

Transcription

1 VA HOSPITAL BBQ, BONHAM, May 5, 2018 AFTER EVENT REPORT 1. Assembly 3004 conducted a BBQ at VA Bonham for 96 guests on Saturday May 5, 2018, with 21 volunteers. We had added participation from Columbian Squires from OLA. Signup sheets attached. 2. SK Dan Eckelkamp on May 4, went to OLA and staged all of the equipment that we would need from OLA to accomplish our mission at the Bonham VA. SK Jason Beckett, SK Gary McGinnis, and I loaded up all the equipment in SK Beckett s vehicle on May 4 to ensure that we wouldn t have any last minute issues Saturday morning. In my opinion, I believe we should always preload the equipment the day before if it s possible. 3. The VA Bonham staff got an early start preparing the area bringing in tables, chairs, and support equipment including propane tanks and utensils. We were greatly assisted by Emile Keeton and staff who coordinated their activities for the clients. Many of our volunteers arrived at 10AM to set up, and we started cooking at 11AM. Our Faithful Admiral SK Richard McCaffrey led all in attendance in a prayer to bless the food, and we began serving at One thing we will look into for next time, is asking the VA if they could provide two more round tables so we can spread out the condiments so we can try to allow our Veterans to get through the lines quicker. 4. Lady Megan Bailey and I picked up most of the food at Costco in Frisco. The cakes were purchased at Market Street Frisco, and many of the smaller items that couldn t be purchased in bulk were purchased at Kroger. The ice cream and last minute items were purchased at Wal-Mart Saturday morning in Bonham. One thing I would like to pursue in the future that could possibly save the Assembly some more money is by purchasing the items at Restaurant Depot. Items are listed in the table below, including usage: ITEMS NUMBER USAGE COMMENTS Beef Patties 312 Left some with Bonham Keep current number Hot Dogs - Beef 216 Left some with Bonham Keep current number HB Buns 216 Left some with Bonham Keep current number HD Buns 191 Left some with Bonham Keep current number Sliced cheese 200 Used up Keep current number Lettuce 3 heads Left some with Bonham Keep current amount Yellow Onions 5lbs Left some with Bonham Keep current amount Condiments: Mustard, Ketchup, Relish 3X32OZ Ketchup, 4X26OZ Relish, 3X28OZ Mustard A lot left over for Bonham 2X32OZ Ketchup, 3X26OZ Relish, 2X28OZ Mustard for next year P a g e 1 7

2 ITEMS NUMBER USAGE COMMENTS Salsa 2-38 oz jars Left some with Bonham Buy 1 next year BBQ Sauce 2-40 OZ 1 bottle left Buy 1 next year Pickle chips 6-32 OZ Left some with Bonham Buy 5 next year Dill pickles 2-62 OZ Used up Next year buy Spears Mayo 64 OZ Left some with Bonham Keep current amount Baked Beans 5-1 gallon cans Left some with Bonham Keep current amount Chips 8 large regular Lays chips; 2 Fritos; 2 Doritos; 2 Tostitos OK 6 large regular Lays chips; 3 Fritos; 3 Doritos; 2 Tostitos Bananas 15 pounds OK OK Oranges 10 pounds OK OK Tomatoes 20 large Small Amount leftover OK Reg Dr Pepper 72 Left some with Bonham Keep current amount Diet Dr Pepper 36 Left some with Bonham 24 Pack next time Reg Coke 35 Left some with Bonham Keep current amount Diet Coke 35 Left some with Bonham 12 Pack next time Sprite 35 Used up OK, but also had requests for Root Beer - add 24/36 pack Bottled water 72 Left some with Bonham Keep current amount Salad dressings Z Ranch, 1 Italian, 1 Thousand Island Italian and Thousand Island untouched Get 1-40 OZ Ranch and delete Thousand Island and Italian Macaroni Salad 1-16 oz tub Went quickly Get 3 next time Potato Salad (mustard based) Montreal Steak Seasoning 3-16 oz tubs Could've used more Get 5 next time 1-29 oz Brought some back Have some leftover for next time Seasoning Salt 1-40 oz Brought some back Have some leftover for next time Granulated Garlic 1-18 oz Brought some back Have some leftover for next time Ice cream 4X1.25-gallon pails Left some with Bonham Get 3 Ice 10 lb bag Used up Not needed, get dry ice for ice cream Cake 2-full sheet cakes (2 white) Left some with Bonham Same qty, 1 chocolate and 1 white 4. In addition, SK Jason Beckett and SK Gary McGinnis brought the following items from OLA: a. Chaffing Racks - 8 b. Sterno - 12 c. Aluminum Foil - 2 rolls d. Plastic wrap - 1 roll e. Cutting boards - 1 (Kitchen) f. Serving gloves - 6 g. Sharp knives - 3 (Kitchen) h. Latex gloves - 1 box (Get 3 next time) i. Aprons - 8 j. Bowls for beans and ice cream P a g e 2 7

3 k. Napkins l. Serving spoons, 3 long-slotted (Kitchen) m. Flat spatulas for serving cake - 2 (Kitchen) n. Burger flippers - 3 o. Propane bottle - 1 full p. Large pot for beans - 1 q. Can openers - 2 (Kitchen) r. Plastic ware 200 sets (used some from Bonham) s. American and Papal flags and poles with stands (need 2) 5. The following items were not available this year: a. Raffle tickets - 1 roll b. 48 Patriotic ball caps for raffle drawings c. I will remedy this next time, and we will have items to raffle off to our Veterans. 6. Total expenditures: Initial purchase of $ at Costco in Frisco, plus $ at Kroger Frisco, $ at Market Street Frisco for cakes, and $38.30 for ice cream and last minute items at Wal-Mart Bonham. Stipend to Sam Moore for the band of $ Total Expenditures were $ My apologies if I have overlooked anyone or anything. I will contact Emile Keeton at the VA soon and see if the Veterans have any suggestions from this event. Respectfully submitted, SK James Bailey Patriotism Director, K of C Assembly 3004, Frisco, TX P a g e 3 7

4 P a g e 4 7

5 P a g e 5 7

6 P a g e 6 7

7 P a g e 7 7