Andy Balogh, Rally Master Cell: Don Schleuse, Assistant Rally Master Cell:

Transcription

1 NORTHWEST MOTOR HOME AREA ASSOCIATION - FMCA 2017 RALLY PLANNING MEETING FOR Milling Around Coos Bay June 21-24, 2018 The Mill Hotel & Casino North Bend, Oregon Andy Balogh, Rally Master akcbalogh@gmail.com Cell: Don Schleuse, Assistant Rally Master dons2346@yahoo.com Cell: PLEASE NOTE: Volunteer Numbers are TOTAL including Captains Rally Theme: Milling Around Coos Bay Logo for pins: 50/50 Raffle: Pat Weiler weilergp@shaw.ca cell: Drawings Thursday & Saturday night before Entertainment Aprons & Hats are in the shed Number of drawings? Volunteers needed: 10 to 16

2 Card Bingo: - Jack Crans idaowl@yahoo.com cell: Friday Night Volunteers needed 6 to 10 Chapter Fair: Kathy Butler kstanley.butler@gmail.com cell: Thursday right after First Timers There will be a $150 budget for prizes. Prizes are at the discretion of the Captain. May give out tickets for a cash prize drawing Coffee & Pastries: Walt & Cindy Haynes cwhaynes2@msn.com cell: Volunteers needed: 14 Commercial Vendors: Jim & Kathy McBride jrklmc@aol.com cell: Warner Butler warnerbutler@peak.com cell: Captains to provide security for the vendors. Volunteers needed: 4 Decorations: Linda De bord debord@olypen.com cell: Sandie Ferguson Budget: $600 Captain s needs: Need to know the number of Tables The Size of the Stage Volunteers needed: 10

3 Devotions: Dave & Marlene Owens cell: Saw Blade Buffet 7:30am Thursday 8:00am Friday & Saturday Invocation at the Opening Ceremonies Prayer Cards on the tables Needs: Audio in the Saw Blade Buffet Display Coaches: Andy Balogh cell: Dennis Hill cell: Dennis Hill will assist Andy with the Display Coaches. Door Prize Booth: Marje & Bud Fouts cell: Asking for Chapter donations. The Secretary will send a notice to all chapters. The average has been about $25 One central prize location in the vendor building, but there may have 2 boards listing the F numbers, one in the vendor building and one in the vendor tent. Entertainment: Kathie & Andy Balogh akcbalogh@gmail.com cell: Wednesday Night Saturday Night

4 FMCA Merchandise Booth: Al & Virginia Zimmerman cell: The Captain is the responsible for an inventory before the Store opens, and then again as it is packed up at the end of the rally. 0 Food Service: Mike & Meri Schneider mikemerischneider@gmail.com cell Wednesday for Beverage Carts 8 volunteers Thursday & Saturday evening meals 2 seatings Captain needs: Number of service lines and number of items to be served Bar Service will be available at all food service events The Salmon/Chicken dinner will be served on Thursday two seatings Volunteers needed: TBD Greeters: Jim Voyles jandavoyles@gmail.com cell: Needs: Site map to clarify where greeters are needed Volunteers needed: TBD Hot Dog Bash: Bill & Helen Boice wmboice@gmail.com cell: Tuesday at 5:00pm The Mill will get the COSTCO Hot Dogs & Buns Need: cookers for the Hotdogs Area will buy the Beans. Chips & condiments (One type of chips.) The Mill will heat the beans The Executive Board will assist in the cooking and serving Location: The Dining Tent Volunteers needed: TBD

5 Ice Cream Social: Butch& Julie Evans cell: Thursday Friday Will be Ice Cream & Strawberries Will be Ice Cream & Syrup 250 lbs. of strawberries of which 60 lbs. will be sugar free Ice Cream: Butch will determine the number of tubs needed 0 Information/Registration: Bill & Dana Chambers bmw740i@comcast.net cell: Open at 8am on Tuesday & Wednesday for Will Call; staff the will call tent at least 2 volunteers per shift. Will sell Dinner Tickets, Wine Walk & Float tickets; any additional shore tours Close at 1:00pm on Saturday Bobbi will assist when needed 0 Music: Hal Shorr halshorr@comcast.net cell: Will play at: Hot Dog Bash, Opening Ceremonies, Ice Cream Social, Coffee & Pastries 7:30-8:30am Volunteers needed: 11 coaches TOTAL 22 people

6 Parking: Dennis Martin cell: All Caravans must register with the Parking Captain. Sunday: Parking layout crew arrives and starts laying out the gravel area. Monday: Complete layout of Parking Area by 5:00pm. Some Volunteers arrive after 12:00 Noon Tuesday: Remainder of the Volunteers, Vendors arrive RV Park opens at 10:00am for Family arrivals 0 Program Book: Bobbi Radford cooper.radford@gmail.com cell: All chapters please consider purchasing an Ad in the program book.business card B/W $30 All submissions to the Program Book MUST arrive no later than Monday May 7, Volunteers needed: 1 Safety: Don Schleuse dons2346@yahoo.com cell: Keep slides in until there are coaches on each side. No tipping of chairs in the Dining Hall Volunteers needed: 0 Security: On Site Security. Volunteers needed: 0

7 Seminars: Martie Martin cell: Al Zimmerman cell: Al Zimmerman will be the local contact. 15 minute break between seminars will give time to setup for the next seminar. Make sure that audio/visual is available for all presenters that need it. Signups for crafts on Tuesday & Wednesday in the lobby of the hotel 2 Swap Meet: Jim DeBord debord@olypen.com cell: Number of table needed?. Extra tables will be available. Swap Meet will be in the dining tent. NO selling of new items that can be found in the vendors. Welcome Bags: Kathy Butler kstanley.butler@gmail.com cell: Brad Waring will provide the bags for the Welcome Bags. All materials for the Welcome Bags must arrive at the Mill Hotel, Casino & RV Park between June 11 th and June 14 th, 2018 Please address to: FMCA- Kathie Balogh Welcome Bags c/o The Mill Hotel, Casino & RV Park 3201 Tremont Street North Bend, Oregon Yurt will be the only location to pick up Welcome Bags Volunteers needed: 10 REMINDERS: All material to be posted on the Web-site must first be approved by Rally Master Andy Balogh and AVP Kathie Balogh. All Alcoholic beverages must be camouflaged. There will be an open bar at some activities.