USS Wexford County LST Reunion Information & Registration

Transcription

1 USS Wexford County LST Reunion Information & Registration The 2016 USS Wexford County LST-1168 reunion will be held October 27 (Thursday) 30 (Sunday) at the Crowne Plaza Airport North Charleston located at 4831 Tanger Outlet Blvd, North Charleston, SC The Crowne Plaza is a first class hotel; it is North Charleston's only 4-Diamond Hotel. You will experience genuine southern hospitality in a chic environment with services to pamper your stay. The Crowne Plaza is conveniently located near Charleston s International Airport (CHS). Complimentary shuttle to and from the airport is provided by the Crowne Plaza. For transportation, use the convenient shuttle phone near the baggage claim area or call the hotel direct at and across from the Convention Center and Performing Arts Center. The Crowne Plaza hotel is convenient to I-26 and I-526, making it easy to reach. You will love the ambiance of the upscale, modern lobby bar and lounge, offering comfortable conversation areas and a 52" HDTV. The rooms are comfortable, elegantly decorated and feature all of the standard personal care items. Microwaves and refrigerators are standard along with a work area. There is ample banquet and meeting space as well as hospitality areas. Once there you ll see why the Crowne Plaza was chosen. Your Choice: You may select one of the three options presented below, or you may create your own limited agenda. You may fax, mail or phone in your registration. Reservations via fax or phone require the use of Discover, MASTERCARD or VISA credit cards. 1. Payment Schedule: Initial deposit is due on or before September 26, Final payment is due before October You may make up to three installment payments in any amount, at any time as long as the balance is paid by October 7, Cancellations: There will be a $50.00 cancellation fee for cancellation requests received on or before October 21, 2016 plus the cost of any activities that have already been paid for, or for which guaranteed numbers have been provided to the vendor. There will be NO REFUNDS for any reason for cancellation requests received after October 21, Trip Cancellation Insurance is highly recommended; see your local insurance agent for details. Premier Reunion Services, LLC does not offer this service. 3. If there is an activity included in the option you select that you cannot participate in, you may opt-out of that activity. See the Registration Form, Adjustment Opportunities Block and deduct the activity. Premier Reunion Services, LLC PO Box Hickory, NC Page 1

2 Option A Arrive on Thursday, depart on Sunday This Option contains the following activities and services for each person who selects it, except only one memory book. Three Nights Lodging (Thur, Fri, Sat); Three breakfasts (Fri, Sat, Sun); Friday night low country dinner buffet; Saturday night banquet; Thursday noon through Saturday night use of hospitality room (stocked with coffee soft drinks and snacks); 2016 Reunion Memory Book; Charleston, SC City Tag; Memorial Service program; Roster of attendees; all applicable taxes and gratuities (except tour guide & driver); bartender, set-up fees; registration fee; and the full time services of a Premier Reunion Services manager. Cost of this option is only $ per couple; $ per single. A $ per person deposit must accompany your reservation. You may make up to three installment payments in any amount, at any time as long as the balance is paid by October 7, Option B Arrive on Friday, depart on Sunday This Option contains the following activities and services for each person who selects it except only one memory book. Two Nights Lodging (Fri & Sat); Two breakfasts (Sat, Sun); Friday night low country dinner buffet; Saturday night banquet; Friday noon through Saturday night use of hospitality room (stocked with coffee soft drinks and snacks); 2016 Reunion Memory Book; Charleston, SC City Tag; Memorial Service program; Roster of attendees; all applicable taxes and gratuities (except tour guide & driver); bartender, set-up fees; registration fee; and the full time services of a Premier Reunion Services manager. Cost of this option is only $ per couple; $ per single. A $75.00 per person deposit must accompany your reservation. You may make up to three installment payments in any amount, at any time as long as the balance is paid by October 7, Option C Arrive on Saturday, depart on Sunday This Option contains the following activities and services for each person who selects it except only one memory book. Saturday night Lodging; Saturday night banquet; Sunday morning breakfast; Saturday use of hospitality room (stocked with coffee soft drinks and snacks); 2016 Reunion Memory Book; Charleston, SC City Tag; Memorial Service program; Roster of attendees; all applicable taxes and gratuities (except tour guide & driver); bartender, set-up fees; registration fee; and the full time services of a Premier Reunion Services manager. Cost of this option is $ per couple; $ per single. A $50.00 per person deposit must accompany your reservation. You may make up to three installment payments in any amount, at any time as long as the balance is paid by October 7, Premier Reunion Services, LLC PO Box Hickory, NC Page 2

3 USS Wexford County LST-1168 Itinerary Thursday October 27: 12:00 noon: Registration Begins and the Hospitality Room will open. 5:00 PM: Welcome reception. This is the first planned activity of the reunion; join everyone for a few welcome and introductory remarks followed by a cash bar and hors d oeuvres (not your dinner; kindly remember there are others in line behind you). Cost of the reception is included in Option A. If you cannot participate you may opt-out; see the Registration Form, Adjustment Opportunities Block and deduct Thursday s reception. Friday October 28: 6:30 8:30: Breakfast will be in the hotel restaurant with coupons provided. Eat at your leisure during the restaurant s normal operating hours, keeping in mind when the tour departs (if you are going). Cost of breakfast is included in the room rate so you may not opt out of breakfast. 8:45 AM: Load up and 9:00 AM depart hotel for the Confederate Submarine H. L. Hunley and a carriage tour of Charleston. On February 17, 1864 the Confederate Submarine H. L. Hunley successfully sank the Union warship Housatonic in Charleston Harbor by ramming it. After this successful foray she also sank with all of her crew where she remained until August 8, On this day, after months of planning, she was successfully raised and taken to a special tank at the Warren Lasch Conservation Center in North Charleston. Today you will have the opportunity to view this 19 th century marvel as archeologists continue their research. A replica of Hunley has been built so you can enter it and see what life on that tiny sub must have been like. The museum also contains artifacts taken from the ship when it was raised. Following the Hunley visit you re off for a carriage ride of historic Charleston just the way your ancestors did by horse drawn carriage. The leisurely ride through the narrow streets and alleyways takes you past carefully restored 18 th and 19 th century homes and buildings. Your guide will relate 300 years of history in a few short minutes. He will probably remind you that 2016 is the fourth straight year that Charleston was named the number one tourist destination in the USA and Travel and Leisure Magazine named Charleston the number one tourist destination in the WORLD for 2016 (and you thought Charleston was a sleepy little southern town; but at least now you know why it is somewhat expensive.) After the carriage ride you ll have time for lunch on your own in the Old City Market. You ll depart for the ride back to the hotel around 2:30 PM. There is a minimum of 35 persons per bus, for this tour to go at the quoted price. If less than 35 sign up the tour will be cancelled or the price adjusted to cover the difference. Cost of this trip is not included in either of the Options. If you wish to go, you must register separately; see the Registration Form, Adjustment Opportunities Block Add Friday s Tour. 10:00 AM: Registration will resume and Hospitality room will open for Friday arrivals and anyone not going on the tour. Fresh coffee will be available. 6:00 PM: Social Hour with a cash bar. Everyone gather here for your favorite beverage while you anticipate a good dinner. 7:00 PM: Dinner is served. Tonight the dual entree buffet will feature some traditional southern food, Brunswick stew, roasted catfish and grilled pork chops smothered in sawmill gravy with potatoes, a vegetable, dessert and cornbread. After dinner we ll see if the Entertainment Czar has anything in store for you. Cost of the buffet is included in Options A and B. If you cannot participate you may opt-out; see the Registration Form, Adjustment Opportunities Block and deduct Friday s dinner. Premier Reunion Services, LLC PO Box Hickory, NC Page 3

4 Saturday October 29: 6:30 8:30: Breakfast will be in the hotel restaurant with coupons provided. Eat at your leisure during the restaurant s normal operating hours, keeping in mind when the tour departs (if you are going). Cost of breakfast is included in the room rate so you may not opt out of breakfast. 8:45 AM: Load up and 9:00 AM move out for Patriots Point, the world s largest naval maritime museum. Visit the aircraft carrier YORKTOWN, the famous fighting lady of WW II, the submarine CLAMAGORE, one of the last diesel powered submarines, and the destroyer LAFFEY. In addition, there is an exact replica of an advance naval base from the Vietnam era. You ll take your own self-guided tour of either/all of the ships, but at 11:50 AM, meet under the American Flag on the Yorktown hangar deck. From there you ll go as a group to the CPO mess for a traditional hot lunch. Then you ll depart Patriots Point for Boone Hall Plantation (not to be confused with Boone Farms bottom shelf fine Wild Cherry or Strawberry Wine). Boone Hall was used in the filming of the TV series North and South and the movie Queen ; also the background filming for the famous Gone With the Wind was done there. Tour the plantation house, the slave quarters built from brick made on the plantation in the 1800 s and watch the flower ladies make their sweet grass baskets. You ll depart for the hotel around 3:00 PM. There is a minimum of 35 persons per bus, for this tour to go at the quoted price. If less than 35 sign up the tour will be cancelled or the price adjusted to cover the difference. Cost of this trip is not included in either of the Options. If you wish to go, you must register separately; see the Registration Form, Adjustment Opportunities Block Add Saturday s Tour. 4:00 5:00 PM: Business meeting in hospitality room. 6:00 PM: Social Hour and Photo Session begins. Individual and/or couples photos will be taken for inclusion in the 2016 Reunion Memory Book. As soon as possible after the reunion, the memory book will be sent to everyone who registers for Option A or B; or anyone selecting the Individualized Option and places an order for the memory book. Be sure to have your photo taken for inclusion!! 7:00 PM: The USS Wexford County Banquet. Enjoy tonight in a business casual setting, coat and tie optional for the gentlemen and corresponding dress for the ladies. If you can still wear a complete and correct uniform, please do so. There will be open seating, sit where you like, with whom you like. The memorial service will be part of the banquet program. Cost of the banquet is included in the price of all three options. If you cannot participate in the banquet you may opt-out. See the Registration Form, Adjustment Opportunities Block Deduct Saturday s Banquet. Sunday October 30: 8:00 AM: Breakfast will be in the hotel restaurant with coupons provided. Eat at your leisure during the restaurant s normal operating hours; however, unless you have an early flight or must hit the road at the crack of dawn, try and join everyone for breakfast. Cost of breakfast is included in the room rate so you may not opt out of breakfast. Premier Reunion Services, LLC PO Box Hickory, NC Page 4

5 Office Use Only: Dep Rec d / Payment Method / Date Rec d USS Wexford County LST-1168 Please complete both sides of this form and return it with your deposit on or before September 26, 2016 Mail or fax to: Premier Reunion Services, LLC; PO Box 11438; Hickory NC Phone: ; Fax: Attendee Info Last Name: First Name: MI: Spouse or Guest Name: ; Cell Phone: Address: City, State, Zip: Phone: Check here if you want your confirmation ed instead of sent by USPS (Be sure we have your address above.) Emergency Contact Info If there should be an emergency during the reunion and we need to contact a member of your family, who should be contacted? Name: Phone Number: Name Tag Info If this is your first USS Wexford County reunion, or if you have misplaced the nametag you received at a previous reunion, we encourage you to order one here. The blue plastic nametag similar to the one at the right is engraved with white letters. This is a great conversation starter and group member identifier. Guest name tags are also available. Cost is $7.75 each. Options A, B, and C will include a city tag (Charleston, SC) to hang below your nametag If you sign up for individualized activities, we encourage you to order a city tag. Cost is $4.25 each. Also available is a Plank Owner tag to hang below your nametag. Cost is $4.25 each. Please fill in the information below to insure your name tag is printed correctly. If you fill in below you will be charged for the tag Please indicate below the number of items you wish to order: $7.75 per tag ; City $4.25 per tag ; Plank Owner $4.25 per tag ; TOTAL: $ Your Nametag Name: Guest Nametag Name: Which years did you serve on board: What was your highest rate while on board: Cancellation Policy By submitting this registration form, I understand and agree that for cancellations received on or before October 21, 2016 there will be a $50.00 cancellation fee plus the cost of any activities that have already been paid for, or for which guaranteed numbers have been provided to a vendor. There will be NO REFUNDS for any reason - for cancellation requests received after October 21, Signature Required: Payment Method: Make Checks Payable to: Premier Reunion Services, LLC Personal Check # Money Order Discover MasterCard Visa Premier Reunion Services is authorized to bill the below listed credit card in the amount of $ Name as it appears on Credit Card: SIGNATURE REQUIRED: Billing Address if different than address above: Account #: Exp Date: Security Code: Check here if you want us to bill your remaining balance to this same account on October 7, 2016: Premier Reunion Services, LLC PO Box Hickory, NC Page 5

6 Lodging Preferences & Special Needs # of People in room: All rooms are non-smoking Single Double King/Queen (not guaranteed based on availability upon arrival) If you have any special dietary, handicapped, or other special requirements, please provide the details below. Be VERY specific. Special Room Requirements: Handicapped Requirements: Special Dietary Needs: Activity Selection You may wish to choose one of the following pre-packaged options. You may add to or deduct from these options using the Adjustment Opportunities selections below. Check your selection. Option A: Requires $ per person deposit. Includes all activities - except tours - from Thursday noon thru Sunday morning departure. See Option Box page of Reservation Packet for complete details. (Check your choice) Single (1 person in room): $ Double (2 people in room): $ Option B: Requires $75.00 per person deposit. Includes all activities - except tours - from Friday noon through Sunday morning departure. See the Option Box on page 1 of Reservation Packet for complete details. (Check your choice) Single (one person in room): $ Deduct night s lodging & $ per night X nights = $ Which nights: Deduct Thursday s $22.00 pp X = $ Deduct Friday s $42.00 pp X = $ Deduct Saturday s $50.00 pp X = $ Total Adjustments: plus $ ; minus $ Individualized Options (**These activities are all already included in Options A, B and C. DO NOT use this section if you chose Option A, B, or C If you only wish to participate in select activities, this section is for you!) **2016 Reunion Memory $35.00 per book X = $ **Thursday - hospitality room, regis fee, reception with cash $48.00 per person X = $ ** Friday - hospitality room, registration fee, social hour with cash bar, dinner $73.00 per person X = $ **Saturday - hospitality room, registration fee, social hour with cash bar, $82.00 per person X = $ Total Cost of Individualized Options Selected: $ Call for meal only prices which will include a $15.00 registration fee in addition to meal price. Double (2 people in room): $ Quoted meal price $ Option C: Requires $50.00 per person deposit. Includes all activities - except tours - from Saturday noon through Sunday morning departure. See the Option Box on page 1 of Reservation Packet for complete details. (Check your choice) Single (one person in room): $ FULL PAYMENT FOR THIS OPTION MUST ACCOMPANY YOUR RESERVATION Payment Calculator Selected Option Cost: $ Double (2 people in room): $ Additions from Adjustment Opportunities: + Adjustment Opportunities You may make the following adjustments to the options presented above. Indicate quantity and cost. Add Friday s $94.00 pp X = Add Saturday s $98.00 pp X = Add night s lodging & $ per night X nights = $ Which nights: Deletions from Adjustment Opportunities: Name/City tag cost Individual Option Cost Meal Only Cost Total Cost: Amount of Deposit or Full Payment Included: - Premier Reunion Services, LLC PO Box Hickory, NC Page 6