Parent Club Leaders Attendance at the West Point Alumni Leaders Conference-FAQ

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Betty Hopkins
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1 Table of Contents 1. Add Events 2. Alumni Center & Gift Shop, Herbert Hall 3. Attendee List 4. Attire 5. Bus Transportation 6. Cancellation Policy (Hotels) 7. Cancellation Timeline (Reunion) 8. Cancellations (Reunion - How to) 9. Car Service 10. Contact Information 11. Dietary Restrictions 12. Entering West Point 13. Map of West Point 14. Menus 15. Parking on West Point 16. Register (How To & Important Dates) 17. Registration Fee 18. Conference Tours 19. A-Day Parade 1. Add Events to Previous Registration Before 7/31/15 If you register for the conference and then decide to add an event or guest(s), go back to the registration site, fill out the required information (*) under Registrant s information, add the new quantities and any new guest names, select continue, and submit your credit card information if applicable. This new registration will be combined with your previous registration. 2. Alumni Center & Gift Shop, Herbert Hall Wednesday: 10:00am to 8:00pm; Thursday and Friday: 10:00am to 5:00pm; Saturday: 9:00am to 5:00pm. Leaders attending the reunion will receive a 10% discount on gift shop items. Please show your name badge to the cashier. 3. Attendee List If you wish to see which leaders have signed up for the conference, an Attendee List is available on the conference website. This list is updated approximately every two weeks. To confirm your attendance for the conference, see (Register (How To & Important Dates)) below. 4. Attire Wednesday Tours: Casual (Men khakis with polo shirt, or casual button-down shirt; Women skirt/pants with casual top; comfortable shoes). Wednesday Golf: As for golf. Wednesday Open House & Registration: Casual Thursday Meetings: Business Casual (Men sport coat or blazer with slacks or khakis, dress shirt with optional tie, or casual button-down shirt, open-collar or polo shirt; Women skirt, khakis or pants, opencollar shirt or casual top, casual-style dress). As of 6/19/2015 Page 1/5

2 Thursday Rockin thru the 50s: Casual (Men white t-shirt, rolled up blue jeans, chinos, polos, light leather jackets; Women pencil skirt with loose cardigan, printed summer dress, blue jeans with white t-shirt, scarf). Friday Meetings: Business Casual. Friday Dinner: Coat and Tie. Ladies equivalent. Military ASU A. Saturday A Day Parade: Business Casual. For those sitting in the SRB, the attire is Coat and Tie/ladies equivalent. 5. Bus Transportation Wednesday Tours: See bullet #18, Conference Tours. Thursday and Friday: The conference shuttle bus runs at 7:45am, stopping at the north end of Buffalo Soldier Field (bus stop below post office). The bus will make continuous loops until 8:30am. The conference shuttle bus will return you to Buffalo Soldier Field between 4:00pm - 5:00pm from Jefferson Hall Library corner. 6. Cancellation Policy (Hotels) contact the hotel directly Hampton Inn, Central Valley: individual cancellations must be made 24 hours prior to the arrival date in order to avoid penalty of one night s room and tax. Holiday Inn Express, Chester: individual cancellations must be made by 24 hours prior to the arrival date in order to avoid penalty of one night s room and tax. Homewood Suites by Hilton at Stewart International Airport: individual cancellations must be made by 6pm day of arrival in order to avoid penalty of one night s room and tax. Thayer Hotel: individual cancellations must be made 72 hours prior to the arrival date in order to avoid penalty of one night s room and tax. 7. Cancellation Timeline (Conference) Cancel on or before 7/31/15: Full Refund. Cancel between 8/1/15 through conference o All refunds for individual events & meals on a case-by-case basis decided after the conference. 8. Cancellations (Conference How to) To cancel an event, a guest s attendance, or the conference completely - contact the WPAOG Events Team: alumniconferences@wpaog.org, or Car Service Visconti Limousine Phone: Website: Contact Information WPAOG Event Team (conference questions): alumniconferences@wpaog.org or Dietary Restrictions If your allergy is not listed, select Other and type your allergies in the comments section. The Events Team will review your needs and contact you if we have any questions. 12. Entering West Point Vehicles with Department of Defense (DoD) stickers may use any of the three gates to enter: Thayer, Stony Lonesome, and Washington. Military ID is needed for Washington Gate. All other vehicles (no DoD sticker) must enter through Thayer or Stony Lonesome gates. As of 6/19/2015 Page 2/5

3 All vehicle occupants age 16 and over must have a photo ID. See below (Parking on West Point) for parking information. 13. Map of West Point 14. Menus (for times and locations see the agenda) Wednesday, August 12 Golf Luncheon: Assorted wraps, chips, 2 side salads. Fountain Soda. Open House & Registration: Lite hors d ouerves. Open Bar (Beer, Wine, Soda). Thursday, August 14 Continental Breakfast: Multi grain muffin and bars, assorted greek yogurts, granola & berries, assorted fresh fruit platter, assorted bagels. Orange Juice, Tea, Coffee. Luncheon: Assorted mini sandwiches & wraps (turkey & pepper jack, blt, pastrami, rueben, egg salad, tuna salad, veggie, and chicken salad), assorted salads (mesculin with mandarin oranges, dried cranberries, walnuts, crumbled blue cheese, classic caesar salad, tomato & mozzarella salad, german potato salad. Chips. Brownies, cookies, and pastry platter. Ice Tea, Water, Coffee. Rockin thru the 50s: You Send Me passed hors d oeurvres (deviled eggs, creamy tomato soup with grilled cheese wedge, cocktail sausages and swedish meatballs); Wake Up Little Suzie Starters (assorted chips & dips); Rockin Robin Café (hamburger and cheeseburger sliders with french fries and all the fixings); Rock Around the Clock Casseroles (baked macaroni and cheese and sheppard s pie); Mack the Knife Mini Meal Carver (carved turkey with homemade stuffing, cranberry relish, and assorted dinner rolls); All Shook Up Dessert Shack (mini milkshakes, root beer floats, brownie bites, apple pie, jello roll). Tea, Coffee, Cash Bar. Friday, August 15 Continental Breakfast: Multi grain muffin and bars, assorted greek yogurts, granola & berries, assorted fresh fruit platter, assorted bagels. Orange Juice, Tea, Coffee. Luncheon: Assorted mini sandwiches & wraps (turkey & pepper jack, blt, pastrami, rueben, egg salad, tuna salad, veggie, and chicken salad), assorted salads (mesculin with mandarin oranges, dried cranberries, walnuts, crumbled blue cheese, classic caesar salad, tomato & mozzarella salad, german potato salad. Chips. Brownies, cookies, and pastry platter. Ice Tea, Water, Coffee. Cocktails: Potato Chips & Dip, cheese board, veggie display, fruit platter. Open Bar (Beer, Wine, Soda). Dinner Buffet: Ike s Signature Salad, grilled veggies, white rice pilaf, pasta primavera, southwest grilled chicken with fire roasted pineapple sauce, carved roast beef. Assorted Desserts (cupcakes, cake pops, cheesecakes, petite fours). Tea, Coffee, Open Bar (Beer, Wine, Soda). Saturday, August 15 Continental Breakfast: Mini Bagels, Assorted Donuts, Mini Muffins, Fruit Platter. Coffee & OJ, Bottled Water. As of 6/19/2015 Page 3/5

4 15. Parking on West Point Parking passes are not issued to visitors except on football game Saturdays. Parking is extremely limited in the Central Post area of West Point, the vicinity of the academic buildings and barracks. Parking in this area requires a staff/faculty parking decal. Parking is generally available in the following areas: Buffalo Soldier Field, old PX parking lot (near the cemetery, K Lot on the West Point Map), Visitors Center (West Point Museum Parking), Most Holy Trinity Chapel, Herbert Alumni Center, and in the vicinity of Eisenhower Hall. Allow plenty of time to walk to your destination since there is no longer a post shuttle. Handicapped parking spots are available in all parking lots with a permit or plates for people with disabilities. Spots are first-come, first-served. 16. Register (How To and Important Dates) Click on REGISTER at the top of the conference website. Fill out all information under WPPC Leader-Primary Registrant, especially required information annotated with *. Note: if you are bringing a guest with you, please scroll down to the Additional WPPC Leader & Guests-Secondary Registrant under the WPPC Leader section. There is a fee for additional leaders and guests to attend each event. When you have completed filling in the Primary Registrant and Secondary Registrant information, be sure to fill in your guest(s) names: First and Last Names and West Point Class Year (if applicable). If you have more than 5 guests, fill out a word document or excel spreadsheet with your guests names and upload it using the link at the bottom. Once you have completed your online registration form, select continue. o If you have not filled in all the required information (*) you will not proceed to the next page, and you will get a pop up letting you know which fields you still need to complete. Select OK, fill in the missing information, and then select continue. Fill out your billing information (if applicable) and select submit. You will receive a confirmation message in the next web browser. You will also receive this same confirmation in an to the address you used to register. Please keep this confirmation for your records; however, you will not need it to check-in for the reunion. The transaction for the conference will look like this on your credit card statement: BLK*WPAOG - ALUMNI SUP CA Registration closes Friday, July 31, 10:00 AM EST. 17. Registration Fee Only ONE Parent Club leader may attend free of charge (except Wednesday golf and Friday dinner). Please coordinate with your Parent Club leadership before registering. Additional Parent Club leaders, as well as spouses and guests, must pay for meals. 18. Conference Tours in chronological order (for times and locations see the agenda) Wednesday, August 12 Quarters 100 or Combat Survival Pool Demonstration o Tour shuttles leave Buffalo Soldier Field at 12:30pm to take you to Arvin Gym. You may select a tour of Quarters 100, or a demonstration at the Combat Survival Pool in Arvin Gym. As of 6/19/2015 Page 4/5

5 o o Both tours are operated at the same time beginning at 12:45pm, and repeating at 1:45pm so that you may have an opportunity to experience both. After the tour, a conference shuttle will pick you up at Arvin Gym at 2:45pm to take you the Thayer Hotel or to Buffalo Soldier Field. Visit to C-Store/Free Time o If you choose to stay in central area after the tours, you may visit the C-Store. A shuttle will pick you up at Jefferson Hall Library Corner at 4:00pm and return you to Buffalo Soldier Field. Please note the Cadet Barracks and Mess Hall are not opened to visitors. Thayer Hotel Briefing o Please join the General Manager of the Thayer Hotel (Carlys Lemler, USMA 01) for all of the latest information on special promotions at the hotel for veterans and cadet parents, the latest hotel news, information about new offerings for Class Reunions at the Thayer, and the latest on retirement & commissioning ceremonies, weddings, and special events. Carlys invites attendees to join us for a free drink on Zulu Time following the discussion. 19. A-Day Parade If you plan to attend the A-Day parade, it is recommended you arrive early to obtain a parking spot. The parade begins at 10:00am. You may park in the vicinity of the Plain, or at Eisenhower Hall. For those attending the Saturday breakfast and who are in need of special assistance getting to the Parade, there will be a small van on standby. All other guests who attend the breakfast should plan on walking to the Parade from Eisenhower Hall. For those sitting in the Superintendent s Review Box (SRB), you be notified by a member of the WPAOG staff prior to attending the conference, or during the conference. The attire for those sitting in the SRB is coat and tie/ladies equivalent. All other guests will be seated in the Superintendent s Review Stands located to the right of the SRB. A cadet will be there to check your name off a list. As of 6/19/2015 Page 5/5

West Point Alumni Leaders Conference-POST FAQ

West Point Alumni Leaders Conference-POST FAQ Table of Contents 1. Add Events 2. Alumni Center & Gift Shop, Herbert Hall 3. Attendee List 4. Attire 5. Bus Transportation 6. Cancellation Policy (Hotels) 7. Cancellation Timeline (Reunion) 8. Cancellations