alumni Welcome and Conference Center GATHER CONNECT uwosh.edu/awcc

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1 alumni uwosh.edu/awcc

2 welcome to the UW Oshkosh Alumni The Alumni serves as the University of Wisconsin Oshkosh s front door. The 44,000-square-foot facility is home to three University departments provides high-quality conference, reception banquet facilities. Ideally located on the scenic Fox River, the new conference center features: Contemporary event spaces for groups of five to 500. A Gr Ballroom with floor-to-ceiling windows. A 36-person executive board room with state-of-the-art technology. CELEBRATE Four well-equipped, 40-person breakout rooms. A 14- person modern board room. Outdoor function areas, including a patio gas fire pit. Onsite catering with an array of menu options. Hearing loop technology free wireless Internet. Ample free parking. In addition, by hosting your private or corporate event at the University, you gain access to the many faculty scholars, trained facilitators, college musicians expert conference planners available through the University of Wisconsin Oshkosh. We look forward to welcoming you to UW Oshkosh! Alumni

3 First Level 1 Main entrance 2 Elevator 5 3 Campus Concierge 4 4 Women s restroom Men s restroom 6 Great Hall 7 Sodexo Gr Ballrooms A Sodexo Gr Ballroom B 9 Sodexo Gr Ballroom C 10 Patio First Level Second Level 11 Elevator 12 Observation deck 13 J. J. Keller Foundation, Inc. Breakout room Breakout room Women s restroom Men s restroom revised - Sept Viessmann Group Breakout room Breakout room Michael D. Wachtel Executive Board Room Busalacchi Alumni Conference Room Second Level AWCC Map 1 Alumni

4 CONFERENCE CENTER MEETING AND EVENT ROOMS Room Capacities Meeting Room Sq. Ft. Capacity 60 Rounds Theatre Classroom U-Conf. Pods Reception 10 x10 Sodexo Gr Ballroom N/A N/A N/A The Sodexo Gr Ballroom can seat up to 588 persons can be divided into two or three separate rooms: Ballroom A N/A N/A Ballroom B N/A N/A Ballroom C N/A N/A Great Hall 2609 N/A N/A N/A N/A N/A N/A 150 N/A Patio Lawn N/A N/A N/A N/A N/A N/A N/A 300 N/A Breakout 1 (Room 201) 772 N/A N/A N/A Breakout 2 (Room 209) 772 N/A N/A N/A Breakout 3 (Room 213) 868 N/A N/A N/A Breakout 4 (Room 219) 868 N/A N/A N/A Executive Board Room This 1,612-square-foot, executive-style board room can accommodate up to 56 people with 36 executive chairs in a hollow square format with additional seating for up to 20 attendees along the perimeter of the room. This space includes built-in microphones, HDMI connections, projector screen, teleconferencing video conferencing. Busalacchi Alumni Conference Room This 357-square-foot, contemporary board room includes a modern board table with seating for 14. AWCC Room Capacities 2

5 TECHNOLOGY AND EVENT SERVICES Internet Access Data Line $10 Wireless Internet Free Audio/ Video out (Ballroom only) Free AV Equipment Flat Screen Monitors (Break-out rooms only) Free Wired, Wireless or Lapel Microphone $20 Data Projector Screen $75 Conference Phone (Includes phone line long-distance charges) $50 Laptop Computer with Laser Pointer Clicker $50 Confidence Monitor $75 Portable Soundsystem with Microphone $50 Webcam $20 Uplighting $10 per light Clicker/ Laser Pointer $5 Meeting Event Aids Lectern (1 per room) Free Easel $3 Flipchart/Whiteboard Easel (No paper) $5 Flipchart with Sticky Paper, Easel Markers $35 Stage (Each section) $10 Stage (Ramp) $80 Power Strip Surge Protector $5 Extension Cords $3 Large Pad Pen $3 Masking/Painter s Tape (Roll) $5 Gaffer s Tape (Roll) $16 Tablecloths $3 Tablecloths with skirting $5 Dance Floor (20 x20 ) $50 Rolling White Board (72 x40 ) $10 Copies B/W Color $.10 per page $.15 per page The Alumni is fitted with the Holl-Zeel Hearing Loop, enabling those wearing hearing aids to fully participate in any event. Additional AV meeting equipment may be made available upon request. Please contact the Conference Event Services office for more information. AV listed is per day rate. Sales tax of 5 percent will be added to the final bill. AWCC Technology Event Services 3

6 ROOM RENTAL RATES Monday Friday Saturday Sunday Sodexo Gr Ballroom $1,000 $3,000 $1,000 The Sodexo Gr Ballroom has more than 8,000 square feet available for your wedding reception, conference, workshop or special event, hosting up to 500 guests. Ballroom A, B or C The Sodexo Gr Ballroom can be divided into two or three sections, offering flexible space options for meetings events. Breakout Rooms Ballroom A $400 $1,200 $400 Ballroom B $300 $900 $300 Ballroom C $500 $1,500 $500 The Alumni includes four breakout rooms, each equipped with built-in, state-of-the-art technology. Rooms $140 $140 $140 Rooms $100 $100 $100 Executive Board Room $100/hour $100/hour $100/hour The Alumni Board Room seats 36 guests includes teleconference video conferencing services upon request. Busalacchi Alumni $100 $100 $100 Conference Room The Busalacchi Alumni Conference Room offers a comfortable, contemporary board room for 14 guests. Great Hall/Patio $100 $100 $100 The Great Hall Patio area are available for rent only as an add-on to the rental of the full ballroom. Rates are based on a maximum 9-hour reservation. UW Oshkosh Alumni nonprofit discounts available, based upon availability. AWCC Room Rental Rates 4

7 menus BREAKFAST Classic Continental $8.50 per guest Seasonal Cubed Fresh Fruit Tray; Choice of Two: Assorted Breakfast Breads, Coffee Cake, Mini Scones, Mini Muffins, Mini Danish, Mini Cinnamon Rolls or Bagels; Cream Cheese Assorted Jellies; Chilled Orange Juice, Cranberry Juice, Coffee, Decaf, Herbal Non-Herbal Tea. Enhanced Continental Breakfast Buffet $10 per guest Classic Continental Breakfast Buffet with Sausage, Egg Cheese Casserole or Spinach Quiche Healthy Start Breakfast $9.50 per guest Create your own Yogurt Parfaits with Low Fat Yogurt, Berries Granola. Seasonal Cubed Fresh Fruit Platter. Choice of Whole Wheat Bagels with Cream Cheese Jellies or an assortment of Granola, Multi-Grain Bars or Muffins. Chilled Orange Juice Cranberry Juice, Water, Coffee, Decaf Herbal Non-Herbal Tea. Early Riser Breakfast Buffet $10 per guest (minimum of 20 ppl) Blueberry, Strawberry or Apple Coffee Cake; Scrambled Eggs; Crispy Cubed Potatos or Hash Browns; Sausage Links or Bacon; Coffee, Decaf, Herbal Non-Herbal Tea, Orange Juice Water. Titan Breakfast Buffet $11.50 per guest (minimum of 20 ppl) Seasonal Cubed Fresh Fruit Tray; Choice of Two: Mini Muffins, Bagels, Breakfast Breads, Coffee Cake or Mini Scones; Assorted Jellies; Hash Browns or Crispy Cubed Potatos; Chilled Orange Juice, Cranberry Juice, Coffee, Decaf, Herbal Non-Herbal Tea. Choose 2: Crispy Bacon, Pork Sausage Links, Turkey Bacon or Turkey Sausage Links Choose 1: Fluffy Scrambled Eggs, Scrambled Egg Whites, Garden Vegetable Quiche or Broccoli Cheddar Quiche Choose 1: Buttermilk Pancakes, Apple Pancakes or Traditional French Toast with Warm Maple Syrup Butter AWCC Menus 5 Alumni

8 BREAKFAST continued... Omelet Station $4.50 per guest The following items can be added on to any of the breakfast menus. Minimum group size of 20 people. Chef fee of $25 per hour Fluffy Eggs Egg Whites, Sweet Peppers, Smoked Ham, Shredded Cheddar, Diced Tomatoes, Seasonal Fresh Vegetables, Feta Cheese, Bacon, Pork Sausage Links Scallions BREAK PACKAGES Morning Coffee Tea Service $3.15 per guest Freshly Brewed Coffee Regular Decaf, Herbal Non-Herbal Teas to Include Decaffeinated Tea with Hot Water Midmorning Break $5.25 per guest Assorted Muffins or Whole Fruit Granola Bars, Coffee Regular Decaf, Hot Tea Iced Water, Ice Water Afternoon Break $5.25 per guest Individual Bags of Potato Chips, Assorted Cookies or Assorted Bars, Choice of Coffee Regular Decaf, Iced Tea, Lemonade Iced Water All Day at the AWCC $26 per guest Breakfast Classic Continental, Enhanced Continental, Healthy Start or Early Riser Midmorning Break Lunch Choose from boxed lunches or any of our specialty buffets. Afternoon Break AWCC Menus 6 Alumni

9 BREAKS AND REFRESHMENTS Beverage Service Coffee (Aspretto) Regular Decaf Hot Tea (Numi) Hot Chocolate Orange, Cranberry Apple Juice Iced Tea Lemonade Punch Ice Water Bottled Water Canned Pepsi Products A la Carte Assorted Muffins Assorted Breakfast Bread or Coffee Cake Assorted Danish or Donuts Assorted Bagels Cinnamon Rolls Mini Muffins or Mini Scones Assorted Donuts Individual Assorted Yogurts Cubed Fruit Tray Breakfast Swich $18 per gallon/each $18 per gallon $18 per gallon $17 per gallon/each $17 per gallon $17 per gallon $17 per gallon $3.50 per gallon $1.75 each $1.50 each $15.75 per dozen $15.75 each $17 per dozen $19 per dozen $15.75 per dozen $14 per dozen $14 per dozen $1.79 each $3.20 per guest $3.50 each AWCC Menus 7 Alumni

10 BREAKS AND REFRESHMENTS continued... Sweet Salty Assorted Cookies Assorted Brownies Assorted Gourmet Bars Mini Tarts Assorted Mini Petit Fours Multi-Grain Bars/Granola Bars Individual Bags of Chips Mixed Nuts with Peanuts Trail Mix Mini Cy Bars Cupcakes $11 per dozen $16 per dozen $19 per dozen $15 per dozen $21 per dozen $1.75 each $1.50 each $19 per pound $20 per pound $1.25 per guest $18/per dozen LUNCH Boxed Lunches Cobb Salad $11 per guest Grilled Chicken, Avocado Bacon on a Bed of Mixed Greens, Grape Tomatoes Bleu Cheese Caesar Salad $11 per guest Romaine Lettuce topped with Parmesan Cheese Croutons, Served with a Caesar Dressing. Add Chicken at $2 per guest. Add Steak at $3.50 per guest. Chef s Salad $13.50 per guest Julienne Buffet Ham, Turkey Breast, Swiss Cheddar Cheese, Served on Mixed Greens with Grape Tomatoes, Hard Boiled Eggs Olives, with your Choice of Dressing Garden Salad $10 per guest Mixed Greens Tossed with Carrots, Cucumber, Red Onion, Grape Tomatoes, Croutons, Broccoli Greek Salad $10 per guest Mixed Greens with Kalamata Olives, Ripe Tomatoes Feta Cheese Drizzled with a Balsamic Vinaigrette AWCC Menus 8 Alumni

11 LUNCH Boxed Lunches continued... Bourbon Chicken on Onion Roll $11 per guest Onion Roll Topped with Grilled Garlic Chicken, Bacon Swiss, Lettuce Tomato, a Bourbon Maple Mustard Spread Spicy Italian Baguette $11 per guest Sliced Ham, Salami, Provolone Cheese Roasted Red Peppers, Lettuce, Tomato, on a French Roll with Garlic Mayonnaise Spread Roast Beef Cheddar $12 per guest Tender Roast Beef Cheddar Cheese, Lettuce, Tomato on a Ciabatta Roll Horseradish Cream Spread Beef Caramelized Onion on Baguette $12 per guest Roast Beef with Caramelized Onions, Lettuce, Tomato Horseradish Mayonnaise on a French Baguette Tuscan Turkey Swich $11 per guest Focaccia Topped with Turkey, Provolone Cheese, Lettuce, Tomato a Pesto Mayonnaise Turkey Sharp Chedder $11 per guest Oven Roasted Turkey Breast, Sharp Cheddar Cheese, Lettuce, Tomato a Pesto Mayonnaise Grilled Tuscan Chicken Breast $11 per guest Grilled Chicken Breast, Provolone, Lettuce, Tomato Pesto Mayonnaise on a Focaccia Roll Chicken Caesar Wrap $11 per guest Grilled Chicken, Romaine, Parmesan Caesar Dressing in a Wrap Portobello Rustico $12 per guest Roasted Balsamic Portobello Mushroom with Provolone, Baby Spinach Tomato on an Oat Topped Whole Wheat Roll Hummus, Avocado Roasted Veggie Wrap $10 per guest Hummus, Avocado, Roasted Vegetables, Lettuce Tomato in a Wrap AWCC Menus 9 Alumni

12 LUNCH Boxed Lunches continued... Buffalo Chicken Wrap $11 per guest Grilled Chicken with a Buffalo Sauce, Bleu Cheese Crumbles, Diced Tomatoes, Celery Ranch Dressing Served in a Tortilla Specialty Lunch Buffets minimum 20 guests Deli Buffets $11 per guest (Add Soup for $2 per guest) Choice of Two Salads: Creamy Coleslaw with Apples, Seasonal Fresh Fruit Salad, Potato Salad, Market House Salad with Homemade Croutons a Balsamic Vinaigrette Ranch Dressing; Potato Chips; Assorted Breads Rolls; Sliced Roasted Turkey, Buffet Ham, Roast Beef, Salami, Egg Salad, Leaf Lettuce, Sliced Tomatoes, Sliced Onions, Dill Pickles, Mayonnaise, Dijon Mustard. Sliced Swiss, Provolone Cheddar Cheese; Kettle Chips; Assorted Cookies, Bars or Brownies; Iced Tea Water The Trio $11 per guest Vegetarian Soup du Jour; Choice of 2 Sides: Potato Salad, Fruit Salad, Garden Bow Tie Pasta Salad or Market House Salad with Croutons Balsamic Vinaigrette; Select any 2 Swiches from the Boxed Lunch Menu; Kettle Chips; Assorted Cookies, Brownies or Bars; Iced Tea Water The Roman Feast $11 per guest Meat Spinach Lasagna; Breadsticks; Caesar Salad; Assorted Cookies, Bars or Brownies; Iced Tea Water Classic Comfort Buffet $11 per guest Chicken Vegetable Pot Pie; Spinach Salad with Red Onion, Strawberries Raspberry Vinaigrette; Assorted Cookies, Bars or Brownies; Iced Tea Water Fiesta Buffet $17 per guest Black Beans, Corn Rice Salad, Cheese Enchiladas, Grilled Beef Grilled Chicken with Vegetables, Roasted Tex Mex Vegetables, Shredded Cheese, Shredded Lettuce, Sour Cream, Guacamole, Salsa, Black Olives, Jalapeños, Nacho Chips, Flour Tortillas, Churros, Fresh Brewed Iced Tea Ice Water AWCC Menus 10 Alumni

13 LUNCH Specialty Lunch Buffets continued... Backyard Cookout $21 per guest Potato Salad, Cole Slaw, Potato Chips, Baked Beans, Hamburgers Brats, Buns, Leaf Lettuce, Sliced Tomato, Sliced Dill Pickles, Relish, Diced Onion Condiments; Assorted Soda Bottled Water; Assorted Cookies Brownies Old Fashioned BBQ $22 per guest Bow Tie Pasta Salad, Potato Salad, Seasoned Fresh Fruit Salad, Cornbread With Honey Butter, BBQ Chicken Breast BBQ Brisket; Assorted Cookies, Brownies or Bars, Iced Tea, Lemonade Water DINNER Plated Dinners include: 1 Salad, 2 Accompaniments (1 Starch/1 Vegetable), Dessert Beverage (Iced Tea, Iced Water, Coffee Regular Decaf) Plated Dinners Chicken Florentine $21 per guest Golden Brown Chicken Breast topped with Spinach Alfredo Provolone Cheese Chicken Sorrento $21 per guest Golden Brown Chicken Breasts with Prosciutto, Fresh Provolone, Tomato, Parmesan Oregano Cranberry Harvest $21 per guest Marinated Chicken Breast with a Cranberry Orange Brown Sugar Glaze Sesame Chicken $21 per guest Sesame Crusted Chicken Breast with a Teriyaki Glaze Chicken with Bruschetta Topping $23 per guest Balsamic Grilled Chicken Breast Topped with Fresh Tomato Bruschetta Cranberry Dijon Chicken $21 per guest Breaded Chicken Breast with a Cranberry Dijon Sauce AWCC Menus 11 Alumni

14 DINNER Plated Dinners continued... Balsamic Grilled Flank Steak with Rosemary Mushroom Sauce $28 per guest Balsamic Grilled Flank Steak Served with Sautéed Mushrooms with Fresh Rosemary, Garlic Tomatoes Roasted Pork Tenderloin with Sweetened Raspberry Vinegar Sauce $28 per guest Slow Roasted Pork Tenderloin Served with a Sweetened Raspberry Sauce Braised Short Ribs $26 per guest Beef Short Ribs Braised in a Tarragon Red Wine Reduction Top Round London Broil $24 per guest London Broil Marinated with Chablis, Garlic, Cilantro, Cumin, Mustard Tabasco Beef Tenderloin Stuffed with Spinach $38 per guest Beef Tenderloin Roulades Stuffed with Spinach, Peppers Asiago Cheese, Roasted until Juicy, Served with Pan Drippings Gorgonzola Encrusted Filet with Cabernet Drizzle $37 per guest Tender Filet with a Savory Roasted Gorgonzola Crust, Served with a Cabernet Sauce Garlic Shrimp Skewers (Gluten Free) $25 per guest Succulent Shrimp Seasoned with Fresh Garlic Butter, Oregano, Basil Lemon Zest Beef Salmon Filets $34 per guest Tenderloin Medallion Salmon Filet on Caramelized Onion Mashed Potatoes Demi-Glace Sauce Blackened Cod with Salsa Verde $23 Blackened Cod Served with Dover Watercress Salad Garnished with Crisp Tortilla Chips Broiled Salmon with Two Salsas $26 per guest Broiled Salmon with Lemony Zucchini with Mint Pine Nuts, Fresh Red Yellow Cherry Tomato Salsa AWCC Menus 12 Alumni

15 DINNER Plated Dinners continued... Parmesan-Crusted Tilapia with Chive Butter Sauce $23 per guest Sautéed Tilapia with Crusted Parmesan Chive Butter Sauce Polenta Stuffed Red Pepper $21 per guest Red Bell Pepper Stuffed with Garlic Polenta, Roasted Topped with Asiago Cheese Chevre, Orzo Basil Stuffed Portobello $23 per guest Portobello Mushroom Caps Stuffed with Chevre Cheese, Orzo Fresh Basil, Finished with a Pesto Alfredo Sauce Portobello Mushroom Napoleon $24 per guest Portobello Mushroom Layered with Zucchini, Spinach, Roasted Red Yellow Peppers, Polenta Mozzarella on Roasted Tomato Coulis Salads (Choose 1) House Salad with Croutons Choice of Dressing, Caesar Salad or Spinach Salad with Cranberry Dressing Accompaniments Starch (Choose 1) Country Creamy Potatoes, Horseradish Mashed Potatoes, Garlic Mashed Potatoes, Mashed Sweet Potatoes, Oven Roasted Sweet Potatoes, Oven Herbed Roasted Potatoes, Couscous, Orzo, Rice Pilaf or Olive Oil Garlic Pasta Vegetable (Choose 1) Glazed Carrots, Green Beans, Grilled Balsamic Zucchini, Corn, Lemon Broccoli, California Blend Mixed Vegetables or Capri Blend Mixed Vegetables, Broccoli Sauteed Carrots Dessert (Choose 1) Layer Cake (Red Velvet, Yellow, Fudge, Chocolate), Pie (Apple, Cherry, Blueberry), Key Lime Pie (plus $2 per guest), Chocolate Almond Ganache Cake (plus $2 per guest), Cheesecake with Berries (plus $5 per guest) AWCC Menus 13 Alumni

16 BUILD YOUR OWN BUFFET Buffet Dinners include: 2 Entrées, 1 Salad, 2 Accompaniments (1 Starch/1 Vegetable), 2 Desserts Beverage (Iced Tea, Ice Water, Coffee-Regular Decaf) Entrées (Choose 2) Chicken Marsala $21 per guest Chicken Cordon Bleu $21 per guest Chicken Saltimbocca $22 per guest Lemon Parmesan Chicken with White Wine Chive Sauce $21 per guest Apricot Glazed Roasted Turkey $21 per guest Beef Stroganoff $23 per guest Braised Beef Sicilian $29 per guest Mustard Herb Pork Loin $21 per guest Asian Marinated Pork Loin with Honey Soy Glaze $21 per guest Garlic Shrimp Skewers $25 per guest Broiled Salmon with Dill Butter $24 per guest Spinach Lasagna $21 per guest Stuffed Peppers with Herbed Tomato Sauce $210 per guest Other entrees available upon request Salads (Choose 1) House Salad with Choice of Dressings (Choose 2: Ranch, Italian, Balsamic, French) or Caesar Salad Accompaniments Starch (Choose 1) Oven-Roasted Herbed Potatoes, Garlic Mashed Potatoes, Rice Pilaf, Olive Oil Garlic Pasta Vegetable (Choose 1) Roasted Vegetable Medley, Lemon Garlic Broccoli, Sauteed Zucchini, Glazed Carrots or Green Beans Dessert (Choose 2) Chocolate Layer Cake, Red Velvet Cake, Apple Crisp, Assorted Cookies Brownies, Apple Pie, Blueberry Pie, Cherry Pie or Peach Pie AWCC Menus 14 Alumni

17 HORS D OEUVRES Hot Hors d oeuvres Tomato Vidalia Onion Goat Cheese Tart $75/50 pieces Chipotle Maple Wrapped Chicken $95/50 pieces Ginger Chicken Satay $94.50/50 pieces Chicken Asiago Blossoms $120/50 pieces Pork Pot Stickers with Garlic Soy Sauce $100/50 pieces Beef Asparagus Negimaki $120/50 pieces Sausage Stuffed Mushrooms $90/50 pieces Seafood Stuffed Mushrooms $105/50 pieces Bacon-Wrapped Scallops $157.50/50 pieces Mini Crab Cakes $136.50/50 pieces Bacon Wrapped Water Chestnuts $65/50 pieces Crab Rangoons $157.50/50 pieces Beef Short Ribs in Red Potato Cups $131/50 pieces Spanakopita $136.50/50 pieces Mini Cocktail Meatballs $57.50/50 pieces Cold Hors d oeuvres Prosciutto Wrapped Melon with Dijon Dipping Sauce $100/50 pieces Mini Greek Pizza $89/50 pieces Goat Cheese Honey Phyllo Cups $150/50 pieces Cucumber Rounds with Feta Tomato $60/50 pieces Mini Chicken Salad Stuffed Cream Puffs $90/50 pieces Mini Curried Chicken Tarts $125/50 pieces Crostini with Spicy Mango Shrimp Salsa $100/50 pieces Gourmet Dips Parmesan, Spinach Artichoke Dip with Pita or Bagel Chips $30/pound Spinach Crab Dip with Baguette Rounds $35 per pound Shrimp Cocktail with Cajun Remoulade Cocktail Sauce $160/50 pieces Hummus with Pita Chips $45 per pound Creamy Mediterranean Dip with Pita Chips $45/pound AWCC Menus 15 Alumni

18 alumni HORS D OEUVRES continued... Cold Displays Fresh Vegetable Display $2 per guest Fruit Display $3 per guest Domestic Cheese Display $3 per guest Domestic Cheese Sausage Display $3 per guest CARVING STATIONS Please add $25/hour per carver. Roast Turkey with Cranberry Orange Mayo Dijon Sauce $5.50 per guest Beef Tenderloin with Horseradish Aioli Stone-Ground Mustard $9 per guest Mustard Apricot Glazed Ham with Honey Mustard $5.25 per guest Pork Loin with Chipotle Mayo $5.25 per guest Top Round of Beef with Horseradish Cream $6.50 per guest AWCC Menus Alumni 16

19 bar packages OPEN BAR Set-Up Fee: $50 per bar (fee waived if event is larger than 100 guests) Type of Bar Full Basic Open Bar 1 hour $9 Full Basic Open Bar 2 hours $7 Full Basic Open Bar 3-plus hours $5 Full Premium Open Bar 1 hour $9.50 Full Premium Open Bar 2 hours $7.50 Full Premium Open Bar 3-plus hours $5.50 Beer Wine Open Bar 1 hour $8 Beer Wine Open Bar 2 hours $6 Beer Wine Open Bar 3-plus hours $4 Price (per guest/per hour) CASH/CONSUMPTION BARS Set-Up Fee: $50 per bar (fee waived if event is larger than 100 guests) Sales Minimum: $75 per hour/bartender Charge Glass of Wine $4 Bottled Beer $3 Premium Bottled Beer $4 Cocktail $5 Premium Cocketail $6 Bottled Water $2 Soda $2 Price (per drink) Half Barrels Domestic Beer $325/each AWCC Bar Packages 17 Alumni

20 policies of the UW Oshkosh Alumni RESERVATIONS Reservations for meeting event spaces may be made one calendar year in advance of the function. Reservations may be made through the Alumni (AWCC) Conference Event Services Office by calling (920) or sending an to Upon booking your event, a written confirmation will be sent to you. To confirm a reservation, a deposit signed rental agreement are required. Should the onsite contact request change to the existing room reservation specifications, the AWCC will do its best to comply (based upon the availability of space, supplies equipment.) However, a labor fee will apply. Rates are based on a maximum 9 hour reservation. AUDIO-VISUAL EQUIPMENT Audio-visual (AV) equipment is available for rent on a first-come, firstserved basis. Should your requirements exceed our available in-house supplies, we will make arrangements to rent additional equipment to meet your needs charge the cost of such additional rentals to you. All AV equipment should be reserved at least seven days prior to the event. On-site staff members will be pleased to help set up connect technology, such as laptops, projectors, screens conference phones. Should your event require more complex production support, we will be happy to make arrangements with one of our technology vendors charge the cost of such additional services equipment to you. Groups may bring in their own technology to use at the AWCC. However, we cannot guarantee the compatibility of devices. Please let our event services staff members know about the equipment you intend to bring one week in advance so we can arrange any necessary cables or cords. Please arrive at least 30 minutes prior to your event to test A.V. equipment. AWCC Policies 18

21 CATERING All food beverage served at the AWCC must be provided by our on-site caterer, Flavours catering by Sodexo. To ensure all food items are available at the time of your function, all menu selections should be made with the catering staff at least three weeks in advance of the event. Menu prices will be guaranteed at the time the signed contract is received. Catering orders placed less than 72 hours in advance of the function will be assessed a $25 late fee. A final guaranteed number of attendees must be made three business days in advance. The guaranteed number will provide the count for minimum billing unless the number present exceeds the figure. For meals, Sodexo will provide food services for 5 percent above the guarantee. Sodexo will provide linen for all food service dining tables. Linen for additional tables (meeting tables, registration, exhibit, head tables, etc.) is available with at least seven days notice, at our customary charge of $5 per table. All food beverages ordered must be consumed on premises. ALCOHOL SERVICE POLICIES Our caterer, Sodexo, must provide all liquor beverage services. Liquor cannot be brought into the AWCC from outside sources (except for prizes or gifts that cannot be opened or consumed on the AWCC premises). All alcoholic beverages served at the AWCC must remain on the premises. Food service is required for all events at which alcohol is served. All alcohol service will be discontinued 30 minutes prior to the scheduled end of all events. Host cash bar options are available. Bar Set-Up Fee There is a $50 bar set-up fee for all private host cash bars. Bar set-ups include a portable dry bar, glassware, ice napkins. This fee is waived for groups of 100 or more guests. Bar Sales Minimum In addition, a $75/hour per bartender sales minimum is required. If this minimum is not met, the difference also will be billed to the host. We recommend one bartender for every guests. AWCC Policies 19

22 PARKING Free parking options are available for guests attending your event. Please contact the Event Services Office to discuss parking arrangements for your group. All AWCC guests are subject to the parking rules restrictions as determined by the UW Oshkosh Parking Office. Parking permits are required throughout campus (Monday Friday until 4 p.m.). Parking in any legal, non-reserved space on the UW Oshkosh campus, including the parking ramp, is free from 4 p.m. on Friday through 6 a.m. on Monday. DECORATIONS Open flames decorations or displays that require water may not be used inside the AWCC. The use of tape, glue, nails, thumbtacks or adhesive on the walls, ceilings, door frames, columns, chairs or staging is prohibited. The use of glitter, confetti fog machines also is prohibited. Please contact us to discuss your decorating plans. SERVICE CHARGES AND STAFFING Staffing charges are included in current rental rates. In addition, no service charge will be applied to your food beverage account with Sodexo. If additional staff is required, a fee of $25/hour, per additional staff member will be assessed. The AWCC will be closed on Thanksgiving, Christmas Eve, Christmas Day New Year s Day. Events taking place on the following holidays will be assessed a $75/hour staffing fee: Easter Sunday, Memorial Day, Independence Day, Labor Day New Year s Eve. AWCC Policies 20

23 DELIVERY AND STORAGE OF MATERIALS All deliveries to the AWCC must be arranged through our Event Services Office. The AWCC will not accept deliveries unless arrangements have been made in advance. You will be required to provide the labor or reimburse us for the cost of unloading setting up such delivered items. The AWCC does not assume responsibility for damage to or loss of any materials or equipment left in the building on display or in storage. All items will be given the same care protection given to AWCC property. RESPONSIBLE USE All groups organizations scheduled to use the AWCC will be responsible for the actions of their members guests. They are responsible for the proper use of the facilities, furnishings equipment in the scheduled area by anyone attending the function. In the interest of personal safety, building users must follow all fire safety regulations, including not exceeding rated seating capacities for event spaces; keeping aisles doorways clear unobstructed. Additional charges will be assessed for labor when an excessive amount of cleaning is required to return the areas to their original state. Additional charges also will be assessed for damages resulting from chewing gum, cle wax, decorations, or the misuse of any furnishings or equipment where repair or replacement is required. SALES TAX AND TAX EXEMPT GROUPS A Wisconsin state sales tax of 5 percent will be added to your account, unless a tax-exempt certificate is on file seven days prior to your event. Tax-exempt status is only applicable to the amounts paid from your organization s account. For all off-campus government/state groups, a Wisconsin Purchase Authorization is required within 60 days of the signed booking agreement. If the event is booked less than 60 days out, a Wisconsin Purchase Authorization is required with the signed booking agreement. AWCC Policies 21

24 DEPOSITS AND BILLINGS Non-University groups are required to make a deposit for the event space with their signed confirmation. In addition, Sodexo may require an additional deposit for food beverage service. The following groups may be required to prepay for their event: social, political, religious, nonprofit, fraternities, sororities, reunions other events with unverifiable sources of revenue or when attendees pay. Detailed invoices for event services catering will be sent to the billing contact after the event. Payments will be due within 30 days of the dated invoice. Unpaid fees charges after 30 days will be subject to a 1-percent per month carrying charge. Groups or organizations with past due accounts (beyond 30 days) will not be able to reserve rooms for future events any current reservations may be cancelled until the balance is paid in full. AWCC Policies 22