alumni uwosh.edu/awcc Welcome and Conference Center

Transcription

1 alumni uwosh.edu/awcc

2 alumni welcome! The Alumni serves as the University of Wisconsin Oshkosh s front door. The 44,000-square-foot facility is home to three University departments provides high-quality conference, reception banquet facilities. Ideally located on the scenic Fox River, the new conference center features: Contemporary event spaces for groups of five to 500 A Gr Ballroom with floor-to-ceiling windows A 36-person executive boardroom with state-of-the-art technology Four well-equipped, 40-person breakout rooms A 14-person modern boardroom Outdoor function areas, including a patio gas fire pit Hearing loop technology free wireless Internet Ample free parking In addition, by hosting your private or corporate event at the University, you gain access to the many faculty scholars, trained facilitators, college musicians expert conference planners available throughout the University of Wisconsin Oshkosh. revised - SEPT We look forward to welcoming you to UW Oshkosh. Alumni

3 contents 3 Maps 4 Room Capacities 5 Technology & Event Services 6 Room Rental Rates 7 Breakfast Menus 9 Lunch Menus 12 Dinner Menus 15 Hors d Oeuvres 17 Bar Packages 19 Venue Policies revised - SEPT Alumni

4 First Level 1 Main Entrance 5 2 Elevator 3 4 Campus Concierge Women s Restroom Men s Restroom 6 Great Hall Sodexo Gr Ballroom A Sodexo Gr Ballroom B Sodexo Gr Ballroom C Patio 9 First Level Second Level 11 Elevator Observation Deck J.J. Keller Foundation, Inc. Breakout Room 201 Breakout Room 209 Women s Restroom Men s Restroom 17 Viessmann Group Breakout Room Breakout Room Michael D. Wachtel Executive Boardroom Busalacchi Alumni Conference Room 226 Second Level AWCC Maps 3

5 CONFERENCE CENTER MEETING AND EVENT ROOMS Room Capacities Meeting Room Sq. Ft. Capacity 60 Rounds Theatre Classroom U-Conf. Pods Reception 10 x10 Sodexo Gr Ballroom N/A N/A N/A The Sodexo Gr Ballroom can seat up to 588 persons can be divided into two or three separate rooms: Ballroom A N/A N/A Ballroom B N/A N/A Ballroom C N/A N/A Great Hall 2609 N/A N/A N/A N/A N/A N/A 150 N/A Patio Lawn N/A N/A N/A N/A N/A N/A N/A 300 N/A Breakout 1 (Room 201) 772 N/A N/A N/A Breakout 2 (Room 209) 772 N/A N/A N/A Breakout 3 (Room 213) 868 N/A N/A N/A Breakout 4 (Room 219) 868 N/A N/A N/A Executive Board Room This 1,612-square-foot, executive-style boardroom can accommodate up to 56 people with 36 executive chairs in a hollow square format with additional seating for up to 20 attendees along the perimeter of the room. This space includes built-in microphones, HDMI connections, projector screen, teleconferencing video conferencing. Busalacchi Alumni Conference Room This 357-square-foot, contemporary boardroom includes a modern board table with seating for 14. AWCC Room Capacities 4

6 TECHNOLOGY AND EVENT SERVICES Internet Access Data Line $10 Wireless Internet Free Audio/ Video out (ballroom only) Free AV Equipment Flat Screen Monitors (break-out rooms only) Free Wired, Wireless or Lapel Microphone $20 Data Projector Screen $75 Conference Phone (includes phone line long-distance charges) $50 Laptop Computer with Laser Pointer Clicker $50 Confidence Monitor $75 Portable Soundsystem with Microphone $50 Webcam $20 Uplighting $10 per light Clicker/ Laser Pointer $5 Meeting Event Aids Lectern (1 per room) Free Easel $3 Flipchart/Whiteboard Easel (No paper) $5 Flipchart with Sticky Paper, Easel Markers $35 Stage (Each section) $10 Stage (Ramp) $80 Power Strip Surge Protector $5 Extension Cords $3 Tablecloths $3 Tablecloths with skirting $5 Dance Floor (20 x20 ) $50 Rolling White Board (72 x40 ) $10 Copies B/W Color $.10 per page $.15 per page The Alumni is fitted with the Holl-Zeel Hearing Loop, enabling those wearing hearing aids to fully participate in any event. Additional AV meeting equipment may be made available upon request. Please contact the Conference Event Services office for more information. AV listed is per day rate. Sales tax of 5 percent will be added to the final bill. AWCC Technology Event Services 5

7 ROOM RENTAL RATES Monday-Friday Saturday Sunday Sodexo Gr Ballroom $1,000 $3,000 $1,000 The Sodexo Gr Ballroom has more than 8,000 square feet available for your wedding reception, conference, workshop or special event, hosting up to 500 guests. Ballroom A, B or C The Sodexo Gr Ballroom can be divided into two or three sections, offering flexible space options for meetings events. Breakout Rooms Ballroom A $400 $1,200 $400 Ballroom B $300 $900 $300 Ballroom C $500 $1,500 $500 The Alumni includes four breakout rooms, each equipped with built-in, state-of-the-art technology. Rooms $140 $200 $140 Rooms $100 $150 $100 Executive Boardroom $100/hour $100/hour $100/hour The Alumni Boardroom seats 36 guests includes teleconference video conferencing services upon request. Busalacchi Alumni $100 $100 $100 Conference Room The Busalacchi Alumni Conference Room offers a comfortable, contemporary boardroom for 14 guests. Great Hall/Patio $100 $100 $100 The Great Hall Patio area are available for rent only as an add-on to the rental of the full ballroom. Rates are based on a maximum 9-hour reservation. UW Oshkosh Alumni nonprofit discounts available, based upon availability. AWCC Room Rental Rates 6

8 breakfast BREAKFAST Classic Continental $9 Seasonal cubed fresh fruit tray; choice of two: assorted breakfast breads, coffee cake, mini scones, mini muffins, mini Danish, mini cinnamon rolls or bagels; cream cheese assorted jellies; chilled orange juice, cranberry juice coffee, decaf, herbal non-herbal tea water Enhanced Continental Breakfast Buffet $10.50 Classic continental breakfast buffet with sausage, egg cheese casserole or spinach quiche Healthy Start Breakfast $10 Create your own yogurt parfaits with low-fat yogurt, berries granola; seasonal cubed fresh fruit platter; choice of whole wheat bagels with cream cheese jellies or an assortment of granola, multi-grain bars or muffins; chilled orange juice cranberry juice, water, coffee, decaf herbal non-herbal tea water Titan Breakfast Buffet $12 (minimum of 20 guests) Seasonal cubed fresh fruit tray; choice of two: mini muffins, bagels, breakfast breads, coffee cake or mini scones; assorted jellies; hash browns or crispy cubed potatoes; chilled orange juice, cranberry juice, coffee, decaf, herbal non-herbal tea water Choose 2: crispy bacon, pork sausage links, turkey bacon or turkey sausage links Choose 1: fluffy scrambled eggs, scrambled egg whites, garden vegetable quiche or broccoli cheddar quiche Choose 1: buttermilk pancakes, apple pancakes or traditional French toast with warm maple syrup butter Early Riser Breakfast Buffet $10.50 (minimum of 20 guests) Blueberry, strawberry or apple coffee cake; scrambled eggs; crispy cubed potatoes or hash browns; sausage links or bacon; coffee, decaf, herbal non-herbal tea water Southern Style Buffet $10.50 Seasonal cubed fresh fruit, biscuits gravy, scrambled eggs, crispy cubed potatoes, coffee, decaf, herbal non-herbal tea, orange juice water European Breakfast $10.50 Seasonal cubed fresh fruit, cold sliced ham, sliced cheese, artisan breads English muffins, butter jellies, coffee, decaf, herbal non-herbal tea water BREAK PACKAGES Morning Coffee & Tea Service $3.30 Freshly brewed coffee, regular decaf; herbal nonherbal teas to include decaffeinated tea with hot water Midmorning Break $5.50 Assorted muffins or whole fruit granola bars, coffee regular decaf, hot tea iced water Afternoon Break $5.50 Individual bags of potato chips, assorted cookies or assorted bars, choice of coffee regular decaf, iced tea, lemonade iced water continued on next page... AWCC Breakfast Menus 7 Alumni

9 continued... Popcorn Break $7 Popcorn with flavored salts, mini pretzels, mini cy bars, assorted soda bottled water Ball Park Break $8.50 Mini hot dogs with condiments, cracker jacks, cookies, mini cy bars, assorted soda bottled water All Day at the AWCC $28 Breakfast - classic continental, enhanced or continental, healthy start, or early riser Midmorning Break Lunch - choose from boxed lunches or any of our specialty buffets Afternoon Break SWEET & SALTY Assorted Cookies Assorted Brownies Assorted Gourmet Bars Multi-Grain Bars/Granola Bars Individual Bags of Chips Mini Pretzels Mixed Nuts with Peanuts Trail Mix Mini Cy Bars Cupcakes Mini Cheesecake Jewels $12/dozen $16.80/dozen $19.95 per dozen $1.85/bar $1.60/bag $8.50/pound $20/pound $21/pound $1.75/guest $19/dozen $19/dozen REFRESHMENTS Coffee (Spretto), regular decaf Hot Tea (Numi) Hot Chocolate Orange, Cranberry Apple Juice Iced Tea Lemonade Punch Ice Water Bottled Water Canned Pepsi Products A LA CARTE Assorted Muffins Breakfast Bread/Coffee Cake Assorted Danish Assorted Bagels Cinnamon Rolls Mini Muffins or Mini Scones Assorted Donuts Individual Assorted Yogurts Cubed Fruit Tray $18.50/gallon $18.50/gallon $18.50/gallon $18/gallon $18/gallon $18/gallon $18/gallon $4/gallon $1.85/bottle $1.60/can $16.50/dozen $16.50 each $18/dozen $20/dozen $16.50/dozen $14.70/dozen $14.70/dozen $1.90/yogurt $3.50/guest AWCC Breakfast Menus 8 Alumni

10 lunch BOXED LUNCHES Cobb Salad $11.50 Grilled chicken, avocado bacon on a bed of mixed greens, grape tomatoes bleu cheese Caesar Salad $11.50 Romaine lettuce topped with parmesan cheese croutons, served with a Caesar dressing; add chicken at $2/guest; add steak at $3.50/guest Chef s Salad $14 Julienne buffet ham, turkey breast, Swiss cheddar cheese served on mixed greens with grape tomatoes, hard-boiled eggs olives, with your choice of dressing Garden Salad $10.50 Mixed greens tossed with carrots, cucumber, red onion, grape tomatoes, croutons broccoli Greek Salad $10.50 Mixed greens with Kalamata olives, ripe tomatoes, feta cheese drizzled with a balsamic vinaigrette Bourbon Chicken on Onion Roll $11.50 Onion roll topped with grilled garlic chicken, bacon Swiss, lettuce tomato, a bourbon maple mustard spread Spicy Italian Baguette $11.50 Sliced ham, salami, provolone cheese roasted red peppers, lettuce, tomato, on a French roll with garlic mayonnaise spread Roast Beef Cheddar $12.60 Tender roast beef cheddar cheese, lettuce, tomato on a ciabatta roll horseradish cream spread Beef Caramelized Onion Baguette $12.60 Roast beef with caramelized onions, lettuce, tomato horseradish mayonnaise on a French baguette Tuscan Turkey Swich $11.50 Focaccia topped with turkey, provolone cheese, lettuce, tomato a pesto mayonnaise Turkey Sharp Cheddar $11.50 Oven roasted turkey breast, sharp cheddar cheese, lettuce, tomato a pesto mayonnaise Grilled Tuscan Chicken Breast $11.50 Grilled chicken breast, provolone, lettuce, tomato pesto mayonnaise on a focaccia roll Chicken Caesar Wrap $11.50 Grilled chicken, romaine, parmesan Caesar dressing in a wrap Portobello Rustico $12.50 Roasted balsamic portobello mushroom with provolone, baby spinach tomato on an oat topped whole wheat roll Hummus, Avocado Roasted Veggie Wrap $10.50 Hummus, avocado, roasted vegetables, lettuce tomato in a wrap Buffalo Chicken Wrap $11.50 Grilled chicken with a buffalo sauce, bleu cheese crumbles, diced tomatoes, celery ranch dressing served in a tortilla AWCC Lunch Menus 9 Alumni

11 SPECIALTY LUNCH BUFFETS (minimum of 20 guests) Deli Buffets $11.50 (add soup for $1.50) Choice of two salads: creamy coleslaw with apples, seasonal fresh fruit salad, potato salad, market house salad with homemade croutons a balsamic vinaigrette ranch dressing; potato chips; assorted breads rolls; sliced roasted turkey, buffet ham, roast beef, salami, egg salad, leaf lettuce, sliced tomatoes, sliced onions, dill pickles, mayonnaise, Dijon mustard; sliced Swiss, provolone cheddar cheese; kettle chips; assorted cookies, bars or brownies; iced tea water The Trio $11.50 Vegetarian soup du jour; choice of 2 sides; potato salad, fruit salad, garden bow tie pasta salad or market house salad with croutons balsamic vinaigrette; select any 2 swiches from the boxed lunch menu; kettle chips; assorted cookies, brownies or bars, iced tea water Chili Bowls & Salad Buffet $15 Chili shredded cheese, diced onions, sour cream, bread bowls, oyster crackers, garden salad with dressing, assorted cookies or bars Hot Swich Buffet $15 Choice of roast beef with gravy or roasted shredded turkey, mashed potatoes, fresh steamed vegetables, rolls bread, creamy cole slaw, cornbread, cookies or bars All Wrapped Up Buffet $15 (half wrap $10.50) Select 2 swich items from our box lunch section (any item can be made a wrap), choice of 2 sides; potato salad, fruit salad, garden bow tie pasta salad or market house salad with croutons balsamic vinaigrette; select any 2 swiches from the boxed lunch menu; kettle chips; assorted cookies, brownies or bars, iced tea water The Roman Feast $11.50 Meat spinach lasagna; breadsticks; Caesar salad; assorted cookies or bars or brownies; iced tea water Classic Comfort Buffet $12 Chicken vegetable pot pie; spinach salad with red onion, strawberries raspberry vinaigrette; assorted cookies, bars or brownies; iced tea water Fiesta Buffet $18 Black beans, corn rice salad, grilled beef grilled chicken with vegetables, roasted tex mex vegetables, shredded cheese, shredded lettuce, sour cream, guacamole, salsa, black olives, jalapeños, nacho chips, flour tortillas, churros, fresh brewed iced tea water Backyard Cookout $17 Potato salad, cole slaw, potato chips, baked beans, hamburgers brats, buns, leaf lettuce, sliced tomato, sliced dill pickles, relish, diced onion, condiments; assorted soda bottled water; assorted cookies brownies AWCC Lunch Menus 10 Alumni

12 BUILD YOUR OWN LUNCH BUFFET Buffets include entrée(s), 1 vegetable, 1 starch, house salad with 2 dressings, rolls butter, cookies or bars beverages (iced tea ice water). 1 Entrée $ Entrées $20 Meat Selections Sesame Chicken Rosemary Garlic Chicken Cranberry Harvest Chicken Cranberry Dijon Chicken Chicken Sorrento Chicken Marsala Lemon Parmesan Chicken Chicken Florentine Caramelized Onion Meatloaf Brown Sugar Rubbed Pork Loin Mustard Herb Pork Loin Eggplant Parmesan Stuffed Peppers with Herb Tomato Sauce Salmon with Dill Butter Vegetable Selections Green Beans Almondine Roasted Asparagus Steamed Vegetable Medley California Blend Vegetables Roasted Fresh Zucchini Apple Glazed Carrots Starch Selections Caramelized Onion Mashed Potatoes Sour Cream Chive Mashed Potatoes Smoked Gouda Mashed Potatoes Garlic Mashed New Potatoes Oven Roasted Herb Potato Brown Rice Pilaf Tri Colored Parsley Potato Basil Orzo AWCC Lunch Menus 11 Alumni

13 plated dinners PLATED DINNERS Plated dinners include entrée, 1 salad, 1 starch, 1 vegetable 1 desert beverage (iced tea, ice water or coffee regular decaf). Entrées Chicken Florentine $21 Breaded chicken breast topped with spinach Alfredo provalone cheese Chicken Sorrento $22.50 Golden brown chicken breasts topped with prosciutto, fresh provolone parmesan finished with a garlic tomato white wine sauce Cranberry Harvest $21 Golden brown chicken breast in a flavorful cranberry orange brown sugar glaze Chicken Marsala $22.50 Lightly floured chicken breast sautéed topped with a creamy mushroom Marsala sauce Sesame Chicken $21 Sesame crusted chicken breast with a teriyaki glaze Chicken with Bruschetta Topping $24 Balsamic grilled chicken breast topped with fresh tomato bruschetta Rosemary Garlic Chicken $21 Crispy rosemary crusted chicken breast with an artichoke garlic butter sauce Balsamic Grilled Flank Steak with Rosemary Mushroom Sauce $30 Balsamic grilled flank steak served with sautéed mushrooms with fresh rosemary, garlic tomatoes Herb Crusted Roast Beef $28 Roast beef seasoned with fresh rosemary, thyme, garlic, onion, mustard, allspice pepper slow-roasted to perfection Roasted Pork Tenderloin with Raspberry Sauce $29.50 Raspberry, horseradish, garlic red wine marinated pork tenderloin slow roasted served with a raspberry red wine sauce Pan Seared Pork with Apples Onions $28 Tasty pan-seared pork tenderloin covered with bry, apples onions Brown Sugar Rubbed Pork Loin $24 Rosemary brown sugar rubbed roast pork loin served with pan jus $24 Braised Short Ribs $35 Beef short ribs braised in a tarragon red wine reduction London Broil $25.20 Tri tip sirloin steak grilled, sliced thin slathered with our three-onion sauce continued on next page... AWCC Dinner Menus 12 Alumni

14 continued... Blackened Cod with Salsa Verde $24 Blackened cod served over watercress salad garnished with crisp tortilla chips Broiled Salmon with Two Salsas $27.50 Broiled salmon with lemony zucchini mint salsa fresh two-color cherry tomato salsa Broiled Salmon with Dill Butter $27.50 Salmon broiled with white wine topped with a dill butter sauce Parmesan-Crusted Tilapia with Chive Butter Sauce $24 Light flaky parmesan crusted tilapia fillet topped with chive butter sauce Mahi Mahi with Artichoke Tomato $31.50 Grilled mahi mahi fillet topped with a flavorful garlic onion tomato sauce Cod Veracruz $23 Cod fillets baked in a spicy tomato caper sauce Polenta Stuffed Red Pepper $22 Red bell pepper stuffed with garlic polenta, roasted topped with asiago cheese Chevre, Orzo Basil Stuffed Portobello $24 Portobello mushroom caps stuffed with goat cheese, orzo fresh basil, finished with a pesto Alfredo sauce Portobello Mushroom Napoleon $25 Portobello mushroom layered with zucchini, spinach, roasted red peppers, polenta mozzarella topped with a roasted tomato coulis Roasted Vegetable Orzo Risotto $23 Creamy delicious orzo pasta blended with roasted yellow squash, red onion, tomatoes green peas topped with parmesan Salads (choose 1) Garden Salad Spinach Salad Spinach with strawberries toasted almonds served with balsamic dressing Caesar Salad Romaine lettuce, grated parmesan cheese, croutons traditional Caesar dressing Pear Spinach Salad Spinach pears with cranberry dressing Starch (choose 1) Caramelized Onion Mashed Potatoes Sour Cream Chive Mashed Potatoes Smoked Gouda Duchess Potatoes Garlic New Mashed Potato Oven Roasted Herb Potato Brown Rice Pilaf Multi Colored Parsley Potato Basil Orzo Vegetable (choose 1) Green Beans Almondine Roasted Asparagus Roasted Vegetable Medley Broccoli with Sautéed Carrots Roasted Fresh Zucchini Apple Glazed Carrots California Blend Vegetables Dessert (choose 1) Chocolate Layer Cake Red Velvet Cake Carrot Cake Pie (apple, cherry, blueberry) Additional desserts available upon request. AWCC Dinner Menus 13 Alumni

15 BUILD YOUR OWN DINNER BUFFET Buffets include entrée(s), 1 vegetable, 1 starch, house salad with 2 dressings, rolls butter, 1 dessert beverages (iced tea, ice water coffee). 1 Entrée $22 2 Entrées $26 3 Entrées $30.50 Dessert Selections Chocolate Layer Cake Red Velvet Cake Carrot Cake Pie (apple, cherry, blueberry) Additional desserts available upon request. Meat Selections Sesame Chicken Rosemary Garlic Chicken Cranberry Harvest Chicken Cranberry Dijon Chicken Chicken Sorrento Chicken Marsala Lemon Parmesan Chicken Chicken Florentine Caramelized Onion Meatloaf Brown Sugar Rubbed Pork Loin Mustard Herb Pork Loin Eggplant Parmesan Stuffed Peppers with Herb Tomato Sauce Salmon with Dill Butter Vegetable Selections Green Beans Almondine Roasted Asparagus Steamed Vegetable Medley California Blend Vegetables Roasted Fresh Zucchini Apple Glazed Carrots Starch Selections Caramelized Onion Mashed Potatoes Sour Cream Chive Mashed Potatoes Smoked Gouda Mashed Potatoes Garlic Mashed New Potatoes Oven Roasted Herb Potato Brown Rice Pilaf Tri Colored Parsley Potato Basil Orzo AWCC Dinner Menus 14 Alumni

16 hors d oeuvres HOT Chipotle Maple Bacon Wrapped Chicken Ginger Chicken Satay Chicken Asiago Blossoms Pork Pot Stickers with Garlic Soy Sauce Beef Asparagus Negimaki Sausage Stuffed Mushrooms Seafood Stuffed Mushrooms Bacon Wrapped Scallops Mini Crab Cakes Crab Rangoons Beef Short Ribs in Red Potato Cups Spanakopita Mini Cocktail Meatballs BBQ, Swedish or Sweet Sour COLD Mini Greek Pizza Goat Cheese Honey Phyllo Cups Cucumber Rounds with Feta Tomato Mini Chicken Salad Stuffed Cream Puffs Mini Curried Chicken Tarts Blue Tortilla Chips with Spicy Mango Shrimp Salsa GOURMET DIPS Parmesan, Spinach Artichoke Dip with Pita or Bagel Chips Spinach Crab Dip with Baguette Rounds Shrimp Cocktail with Cajun Remoulade Cocktail Sauce Hummus with Pita Chips $100/50 pieces $100/50 pieces $125/50 pieces $105/50 pieces $125/50 pieces $95/50 pieces $110/50 pieces $165/50 pieces $140/50 pieces $165/50 pieces $135/50 pieces $140/50 pieces $60/50 pieces $93.50/50 pieces $157.50/50 pieces $63/50 pieces $94.50/50 pieces $131/50 pieces $105/50 pieces $31.50/pound $36.75/pound $168/50 pieces $47.25/pound continued on next page... AWCC Hors d Oeuvres 15 Alumni

17 continued... COLD DISPLAYS Fresh Vegetable Display Fruit Display Domestic Cheese Display Domestic Cheese Sausage Display CARVING STATIONS Please add $25/hour per carver Roast Turkey with Cranberry Orange Mayo Dijon Sauce Beef Tenderloin with Horseradish Aioli Stone-Ground Mustard Mustard Apricot Glazed Ham with Honey Mustard Pork Loin with Chipotle Mayo Top Round of Beef with Horseradish Cream $2.10/guest $3.50/guest $3.15/guest $3.15/guest $5.75/guest $11/guest $5.50/guest $5.50/guest $7/guest AWCC Hors d Oeuvres 16 Alumni

18 bar packages HOST BAR Type of Bar Full Open Bar 1 hour $9.50 Full Open Bar 2 hours $8 Full Open Bar 3-plus hours $6 Beer & Wine Open Bar 1 hour $8.50 Beer & Wine Open Bar 2 hours $7 Beer & Wine Open Bar 3-plus hours $5 Price (per guest/per hour) CASH/CONSUMPTION BARS Set-up fee: $50/bar (fee waived if event is larger than 100 guests) Sales minimum: $75/hour per bartender Drink Glass of Wine $5 Bottled Beer $4 Cocktail $5 Soda $2 Half barrels of domestic beer $250 each Half barrels of premium beer $325 each Price (per drink) AWCC Bar Packages 17 Alumni

19 alumni Alumni

20 venue policies RESERVATIONS Reservations for meeting event spaces may be made one calendar year in advance of the function. Reservations may be made through the Alumni (AWCC) Conference Event Services Office by calling (920) or sending an to Upon booking your event, a written confirmation will be sent to you. To confirm a reservation, a deposit signed rental agreement are required. Should the onsite contact request change to the existing room reservation specifications, the AWCC will do its best to comply (based upon the availability of space, supplies equipment.) However, a labor fee will apply. Rates are based on a maximum 8-hour reservation, with an additional 30 minutes for setup 30 minutes for tear down. Reservations exceeding this time will be assessed an additional hourly rate. AUDIO-VISUAL EQUIPMENT Audio-visual (AV) equipment is available for rent on a first-come, first-served basis. Should your requirements exceed our available in-house supplies, we will make arrangements to rent additional equipment to meet your needs charge the cost of such additional rentals to you. All AV equipment should be reserved at least seven days prior to the event. On-site staff members will be pleased to help set up connect technology, such as laptops, projectors, screens conference phones. Should your event require more complex production support an additional technology vendor may be required. The cost of such additional services equipment will be the responsibility of the client. Groups may bring their own technology to use at the AWCC; however, we cannot guarantee the compatibility of devices. Please let our event services staff members know about the equipment you intend to bring one week in advance so we can arrange necessary cables or cords. Please arrive at least 30 minutes prior to your event to test AV equipment. CATERING All food beverages served at the AWCC must be provided by our on-site caterer: Flavours Catering by Sodexo. To ensure all food items are available at the time of your function, all menu selections should be made with the catering staff at least three weeks in advance of the event. Menu prices will be guaranteed at the time the contract is received. A final guaranteed number of attendees must be made three business days in advance. The guaranteed number will provide the count for minimum billing unless the number present exceeds the figure. For meals, Sodexo will provide food services for 5 percent above the guarantee. Sodexo will provide linen for all foodservice dining tables. Linen or additional tables (meeting tables, registration, exhibit, head tables, etc.) are available with at least seven days notice, at our linen rental rate. All food beverages ordered must be consumed on AWCC premises. AWCC Venue Policies 19

21 ALCOHOL SERVICE POLICIES Our caterer, Sodexo, must provide all liquor beverage services. Liquor cannot be brought into the AWCC from outside sources (except for prizes or gifts that cannot be opened or consumed on the AWCC premises). All alcoholic beverages served at the AWCC must remain on the premises. Food service is required for all events at which alcohol is served. All alcohol service will be discontinued 30 minutes prior to the scheduled end of all events. Host cash bar options are available. Bar Set-Up Fee There is a $50 bar set-up fee for all private host cash bars. Bar set-ups include a portable dry bar, glassware, ice napkins. This fee is waived for groups of 100 or more guests. Bar Sales Minimum In addition, a $75/hour per bartender sales minimum is required. If this minimum is not met, the difference also will be billed to the host. We recommend one bartender for every guests. PARKING Free parking options are available for guests attending your event. Please contact the event services office to discuss parking arrangements for your group. All AWCC guests are subject to the parking rules restrictions as determined by the UW Oshkosh Parking Office. Parking permits are required throughout campus (Monday through Friday until 4 p.m.) Parking in any legal, non-reserved space on the UW Oshkosh campus, including the parking ramp is free from 4 p.m. Friday through 6 a.m. Monday. DECORATIONS Open flames may not be used inside the AWCC. Displays decorations requiring water must be discussed with your AWCC event manager in advance. The use of tape, glue, nails, thumbtacks or adhesive on the walls, ceilings, door frames, columns, chairs or staging is prohibited. The use of glitter, confetti fog machines also is prohibited. Please contact us to discuss your decorating plans. SERVICE CHARGES AND STAFFING Staffing charges are included in current rental rates. In addition, no service charge will be applied to your food beverage account with Sodexo. If additional staff (beyond our customary staffing) is required, a fee of $25/hour per additional staff member will be assessed. The AWCC will be closed on Thanksgiving, Christmas Eve, Christmas Day New Year s Day. Events taking place on the following holidays will be assessed a $75/hour staffing fee: Easter Sunday, Memorial Day, Independence Day, Labor Day New Year s Eve. DELIVERY AND STORAGE OF MATERIALS All deliveries to the AWCC must be arranged through our event services office. The AWCC will not accept deliveries unless arrangements have been made in advance. The AWCC does not assume responsibility for damage to or loss of any materials or equipment left in the building on display or in storage. All items will be given the same care protection given to AWCC property. AWCC Venue Policies 20

22 RESPONSIBLE USE All groups organizations scheduled to use the AWCC will be responsible for the actions of their members guests. They are responsible for the proper use of the facilities, furnishings equipment in the scheduled area by anyone attending the function. SALES TAX AND TAX EXEMPT GROUPS Wisconsin sales tax of 5 percent will be added to your account, unless a tax exempt certificate is on file seven days prior to your event. Tax exempt status is only applicable to the amounts paid from your organization s account. In the interest of personal safety, building users must follow all fire safety regulations, including remaining within rated seating capacities for event spaces keeping aisles doorways clear unobstructed. Additional charges will be assessed for labor when an excessive amount of cleaning is required to return the areas to their original state. Additional charges also will be assessed for damages resulting from chewing gum, cle wax, decorations or the misuse of any furnishings or equipment where repair or replacement is required. DEPOSIT AND BILLINGS Non-university groups may be required to make a deposit for the event space with their signed confirmation. In addition, Sodexo may require an additional deposit for food beverage service. The following groups may be required to prepay for their event: social, political, religious, nonprofit, fraternities, sororities, reunions other events with unverifiable sources of revenue or when attendees pay. Detailed invoices for event services catering will be sent to the billing contact after the event. Payments will be due within 30 days of the dated invoice. Unpaid fees charges after 60 days will be subject to a 1 percent per month carrying charge. Groups or organizations with past due accounts (beyond 60 days) will not be able to reserve rooms for future events any current reservations may be cancelled until the balance is paid in full. AWCC Venue Policies 21