one bay club place lahaina, hi kapalua resort, maui merrimanshawaii.com/kapalua/events/

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1 one bay club place lahaina, hi kapalua resort, maui merrimanshawaii.com/kapalua/events/

2 Merriman s Kapalua is the perfect place to celebrate your special event. We specialize in weddings and have locations to accommodate anywhere from two guests to 200 guests. Merriman s Kapalua offers two different ceremony locations and many reception options. Our Event Team is here to coordinate all the details for your big day. Weddings by Merriman s have been featured on professional wedding websites such as Borrowed & Blue and Style Me Pretty. We are recognized as Best of Weddings 2015 by The Knot and consistently receive rave reviews through theknot.com All weddings are managed by Merriman s professional event team, eliminating the stress of planning from afar. Experienced in events of all scope and size, we are able to provide guidance and suggestions to achieve your vision and create an unforgettable event. An Event Manager will be onsite the day of your wedding to ensure that all details are accounted for and your special day is all that you dreamed it could be.

3 The Ceremony We have two extraordinary ceremony locations available to suit your guest count and budget. Both locations offer stunning ocean views, the perfect backdrop for your dream wedding. ceremonies on Kapalua Bay deck Above the ocean with views of Kapalua Bay, Lana i, and Moloka i Site Fee of $3, plus tax Perfect for larger ceremonies Allows for exclusive use of the full deck for the entire evening Acoustic music is permitted until 9:30pm Includes private bar, ceremony chairs, lounge furniture and multiple fire tables *Dinner service is not available on the Deck included with your ceremony booking, using merriman s event planning services Onsite coordinator Unlimited correspondence during planning process Set up and cleanup of event location Scheduling of Marriage License appointment Rehearsal available upon request Décor set up

4 The Ceremony Kapalua Bay grassy overlook On the cliffs edge overlooking Kapalua Bay Site Fee of $700 plus tax includes exclusive use of the location from 10am to 2pm or 3pm to sunset Perfect location for ceremonies fewer than 40 guests Ceremony chairs are included, archways are available for rent Acoustic music is permitted *This location is also available for cocktail receptions with a maximum of 50 guests. included with your ceremony booking, using merriman s event planning services Onsite coordinator Unlimited correspondence during planning process Set up and cleanup of event location Scheduling of Marriage License appointment Rehearsal available upon request Décor set up

5 The Reception Enjoy Peter Merriman s signature Hawaii Regional Cuisine in one of our private reception locations. Both areas offer ocean views with open air seating. Service staff will be exclusive for your guests, ensuring a memorable dining experience of the highest standards. private cabana The Cabana is located on our outside deck with ocean views Food & Beverage Minimum of $2500 plus tax and service charge This location can seat up to 24 guests private dining room Offers breathtaking ocean views and includes an indoor, open air dining section with covered front and side lanai. Food & Beverage Minimum of $5,000 plus tax and service charge Site Fee of $5,000 *reduced when booking Deck & Private Dining Room together (see Partial Buyout) Seats up to 60 guests with existing tables and chairs partial buyout deck ceremony with private dining room reception Food & Beverage Minimum of $5,000 plus tax and service charge Site Fee of $6,000 plus tax Maximum 60 guests included with your reception booking Dedicated service staff to fit guest count Décor set up Tables, chairs, linens, napkins, basic flatware, glassware & silverware Custom printed menus Ivory pillar candles (upon request)

6 Exclusive Events The following options allow for exclusive use of the property as well as the most flexibility when customizing your wedding day details. Buy Out events ensure complete privacy for your special day. This is also the only option for a live band or DJ and a dancefloor. buyout of merriman s kapalua Food & Beverage Minimum of $18,000 plus tax and service charge Site Fee of $10, plus tax for exclusive use of property 3pm-11pm Interior Dining Room and Lanai maximum seating is 200 with existing tables and chairs luncheon buyout This option is available Monday-Saturday and allows for exclusive use of the property from 10am-2pm Food & Beverage Minimum of $4,000 plus tax and service charge with a Site Fee of $500 plus tax Sunday Brunch events available (non-exclusive). Please inquire. included with restaurant buyout Onsite coordinator Ceremony and cocktail reception locations Set up and cleanup of event locations, including decor Dedicated service staff Tables, chairs, linens, napkins, lounge furniture & fire tables Basic flatware, glassware, silverware & custom printed menus

7 Celebration Guidelines merriman s event management All amenities and services can be arranged prior to your event by Merriman s Event Team. This includes floral arrangements, décor, entertainment, minister, photography, etc. We require that this be booked by Merriman s using our approved vendors. An additional nonrefundable deposit will be required to secure these vendors. An Event Manager will also be present for the setup and coordination on the day of your event. Merriman s Event Team cannot help coordinate any off property items. We require that all items are booked either by Merriman s or by your wedding coordinator if you choose to hire an outside coordinator (see below). approved vendors Please inquire for a list of Merriman s Approved Vendors. All amenities ordered must be from these approved vendors or approved by Merriman s. This includes florists, photographers, ministers, cake, entertainment, rental equipment, etc. To ensure accuracy we also require that these vendors are booked by Merriman s or your wedding coordinator. If you do not adhere to this policy, non-approved vendor fees will apply. All vendors must submit Certificates of Insurance listing Merriman s Kapalua as an additionally insured prior to providing services on property outside coordinators If you choose to hire an outside wedding coordinator, we are happy to work with them to plan your day. All outside coordinators must be local coordinators that have been approved by Merriman s. This

8 coordinator will then be responsible for booking all your wedding vendors from her list of vendors. Any vendors that a coordinator works with are considered approved. Outside Coordinators are responsible for submitting vendor Certificates of Insurance prior to events. The ceremony, timeline, and vendor coordination will be the responsibility of your coordinator. Merriman s will handle food, beverage, and setup. menus Set-menus are required for parties of 15 or more. Parties fewer than 15 guests have the option of choosing a set-menu or a la carte menu. We reserve the right to change menus items and pricing as needed, due to availability of products. Vegetarian or children s menus are available upon request. Menu selections are required two weeks prior to the event, along with any entrée selection. wine selection The Restaurant offers an extensive wine list. We review our list and make changes often; all prices are subject to change. For parties of 10 guests or more we require you to select wine that will be available to your guests. Pre-selections need to be placed at least two weeks in advance to ensure availability. If you have not selected your wines within one week of your event our Sommelier will select them based on your price point. Any wine that has not been pre-selected may not be available for your event. liquor laws Maui County liquor laws now allow guests to bring in wine. We permit a maximum of two 750ml bottles of wine per visit. The wine must not be on our current wine list. There is corkage fee of $35 per bottle. liquor & beverage A cash bar is not permitted. You are welcome to set a bar cap; however, we cannot guarantee that exact amount. You may preselect your beverage menu or permit a full open bar. Be advised that items ordered as martinis, margaritas, or with fresh juices are subject to an upcharge. If you would not like these options to be available to your guests please inform the Event Manager prior to the start of your event. All beverage prices are subject to change. Any of your guests unpaid bar tabs will be your responsibility. All beverages will be billed as consumed. Tax and service fee will be applied to all liquor and beverage sales. tax & service fees All food and beverage is subject to a 22% service fee, 4% of which covers expenses other than wages and tips of employees. A 20% coordination fee will be added to all incidental charges, including but not limited to: flowers, rental items, cakes, entertainment, photographer, minister, etc. The 20% coordination fee does not apply to site fees. Taxes and service fees are not included in set-menu price unless specified. Local tax of 4.166% and a 22% service fee will 8

9 be added to the final food and beverage bill. Tax will be added to all items including food, beverage, service/coordination fees, and incidentals. Tax and service fee is outside of the food and beverage minimum. food & beverage minimum To reserve an event location we require you to commit to a food and beverage minimum. Please inquire if you are uncertain of your food and beverage minimum. All food and beverage must be consumed on property during the hours of your event. No food and beverage will be available to go. If you do not reach this amount, we will charge the difference to your final bill at the completion of your food and beverage service. The total food and beverage minimum and any amount that you go over will be charged tax and service fee. event locations Event location changes are generally not available. In the event that your guest count increases drastically, we will do our best to accommodate you in a larger space; however, we cannot guarantee that this will be available. In the event that your guest count decreases and you wish to change to a smaller location, this will be treated as a partial cancellation, and fees will apply. Guests are not permitted to utilize any location on the property other than the space agreed upon in the booking contract. Ceremony-only events must make arrangements with Merriman s Event Team to receive food and beverage service. Large parties that have not made prior arrangements with the Event Team will not be accommodated at the inside bar or outside at the point bar, due to space and staffing limitations. seating arrangements Table configurations will be determined based on availability, time of seating, and size of group, unless otherwise specified by Event manager. For parties over 150 we may require that you rent chairs. More elaborate decorations requiring set-up by our staff may incur additional fees. All items delivered to the restaurant must be clearly marked with the party name and date, and given to a manager. guarantee A guarantee of attendance is due one week in advance of the scheduled function. If we are not advised of a guaranteed count, the tentative number of guests will become the guaranteed count. No shows on a guaranteed count are charged $35.00 on an a la carte menu or full price on an event set- menu. entertainment Live entertainment is permitted on the Deck and Grassy Overlook, provided that it is acoustic only and booked by Merriman s. Please contact us for all entertainment information and guidelines. All entertainment must be booked and approved by Merriman s Kapalua 9

10 Restaurant prior to the event. Entertainment is permitted in the dining room only if the event is a complete buyout of the restaurant. Merriman s has complete control over sound for all entertainment. The doors facing Kapalua Bay must remain closed when there is a DJ. For non-exclusive events the music in the dining room cannot be turned off or down. curfews Merriman s Kapalua requires that all events must end by 11 pm. Any setup provided by an outside company must be finished by 11pm. Kapalua Resort has a 10pm noise curfew and all music must be finished by 10pm. Deck event entertainment must end by 9:30 pm. exclusive private parties (buy-out) Merriman s is available for completely private events. Closing the restaurant and bar to the public in the evening does involve a minimum food and beverage and a site fee. Please contact us directly if you wish to explore this option. confirming your booking An advance deposit is required to secure all reservations. The deposit will be based on 50% of estimated food and beverage expenses, & 100% of the site fee and any amenities. A reservation is considered guaranteed only after the deposit has been paid. 50% of deposit is deemed nonrefundable. All buyout functions will require a signed and dated contract to confirm details. A contract may be requested for any event. Location changes are not permitted. billing Final Payment is due at the end of your function. All events require a credit card as security on final payment due. If you fail to pay the bill at the end of your function, the credit card on file will be charged for any remaining balance unless other arrangements have been made prior to the event. 90% of total bill is due one week prior to event. The event manager will review final billing on the next business day following your event. The onsite contact may not have all the information to do this on the day of your event. cancellation policy on non-exclusive events A minimum of 30 days advance notice will be required, 50% of deposit is deemed nonrefundable. If cancellation occurs within less than 30 days in advance, the full deposit will be deemed Non-Refundable. No shows on a guaranteed count are charged $35.00 on an a la carte menu or full price on an event set menu. Location changes are not permitted. A 2.6% credit card fee will apply to any refunds made to a credit card. 10

11 deposit & cancellation policy on exclusive events (buy-out) An advance deposit of 50% of the Exclusive event fee will be required to hold the space. 50% of this deposit is deemed nonrefundable upon cancellation for any reason. If cancellation occurs within less than 45 days in advance, the full deposit will be deemed Non-Refundable. Within 14 days of the event the entire food and beverage minimum must be paid in full. A 2.6% credit card fee will apply to any refunds made to a credit card. Weather All event spaces are rain or shine locations. Both ceremony locations are outdoors and we do not have an indoor ceremony location. In the event that we have extreme weather conditions that prevent you from having the event outside, Merriman's Event Team will make every accommodation possible to find an alternative solution. This will typically involve moving the ceremony to your booked dinner location. The site fee for the ceremony location, in addition to all rental items, vendors, and flowers, will still apply in the event of inclement weather force majeure In the unlikely event that Merriman's is unable to provide the services described in this agreement on the event date for any reason, including but not limited to, acts of God, fire, floods, hurricanes, storms, natural disasters, Government restrictions, wars, terrorist acts, or other circumstances beyond the control of either party that causes the cancellation of the event as the result of a force majeure event, all deposits already paid will be deemed nonrefundable. However, Merriman's will use all reasonable efforts to work with clients to reschedule the event at a later date, subject to the venue's availability. décor items Merriman s Kapalua requires that all décor be approved. Please submit a list of all items that you will be bringing for approval. This should include any guest favors, table décor, guest book items, seating cards, other displays, etc. You are not permitted to bring in your own flowers. If you do not adhere to this policy, additional fees will apply. We require that your décor is either setup by your wedding coordinator or Merriman s Event Team. We do not allow groups to set up their own décor at any time. If you do not have a wedding coordinator, then Merriman s Event Team will set your décor. Thirty minutes of décor setup is included with all bookings. There will be a fee for extra time needed and this will be assessed on the day of your event. The setup fee is charged in 30 minute increments at $50 per 30 minutes. To save time, please include detailed instructions and have your items as prepared as possible. All décor must be dropped off to the event managers 24 hours before your event. Merriman s Kapalua is not responsible for any items left behind after the event. If items 11

12 are left behind, they can be picked up the following day before 3pm. We are not permitted to have an open flame in the restaurant. cakes Merriman s makes special occasion cakes in house, based on availability. Cakes by Merriman s will count toward the food and beverage minimum. If you would prefer to use an outside vendor, please inquire for the approved vendors. Cakes from approved vendors will be added to your final food and beverage bill. They will be charged tax and service fee and will not count toward your food and beverage minimum. Any leftover cake must be taken with you that evening. rental equipment Any equipment or structures must be rented direct through Merriman s for liability and safety reasons. premium pricing Holidays and other special dates may be subject to premium pricing. You will be made aware of this prior to your booking. Certain dates may not be available for event bookings. valet Buyout events of 70 people or more are required to use valet unless they are arriving via motor coach. There is a fee of $300 to have valet present at your buyout event. For non-exclusive events we offer complimentary valet starting at 5pm. This is the only method of parking available. Valet may not be available before 5pm. If you would like have valet available prior to 5pm, please make arrangements with the event manager. Contact & merriman s event team start planning your dream wedding! eventsmaui@merrimanshawaii.com