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1 suite s Embassy Suites Hotels Charleston 300 Court St. Charleston WV john q. hammons hotels and resorts make it the event events

2 suite s Embassy Suites Hotels Charleston WV I 300 Court St. Charleston WV I I john q. hammons hotels and resorts prices are per person, unless noted. a 22% taxable service charge and sales tax will be added to all prices. all menus and prices are subject to change. not all ingredients listed. please inform us of any food allergies. actual presentation of menu items and ingredients may vary from photos and descriptions. Meeting planner options have a member of our event planning staff assist you with the following components to build your perfect meeting classic morning break sliced seasonal fruits muffins & breakfast breads butter, cream cheeses, honey & jams regular and decaf coffee, hot tea and juices orange, apple, and cranberry executive morning break In addition to classic morning break bagels cream cheeses or cinnamon rolls individual yogurts granola topping bottled water assorted sodas enhanced water morning break services begin 15 minutes prior to scheduled meeting and are removed 90 minutes after meeting start time unless otherwise specified. lunch wednesday, thursday or friday meeting planner atrium buffet 11pm till 1pm in atrium I a daily changing buffet of two hot entrees I fresh vegetable I starch soup I assorted salads I fresh baked breads I desserts boxed & bistro buffet working lunch options are available Monday and Tuesday additional entrée selections available for package 3 chicken caesar salad asian salmon salad mediterranean chicken salad grilled steak sandwich pesto chicken sandwich panko crusted chicken breast with country gravy, buttermilk mashed potatoes & country green beans afternoon beverages 2 hour beverage service featuring regular decaf coffee coca cola soft drinks bottled waters upgrade to a continuous beverage break refreshed all day $3.95 person classic afternoon break afternoon beverage service Embassy jumbo chocolate chip cookies and brownies healthy afternoon break continuous afternoon beverage service includes enhanced water crudité with hummus and dip trail mix fresh baked oatmeal cookies whole fruit deluxe afternoon break continuous beverage service includes enhanced water assorted jumbo cookies assorted individual bags of chips assorted candy bars assorted granola bars whole fresh fruit meeting space rental based on standard banquet set-ups for 10 to 18 people in conference rooms in Ballrooms A and B in C, D and E audio-visual (1) LCD support package (all equipment required to operate our LCD projector with your laptop), and (1) speaker package. Additional audio-visual is provided at a 10% discount from prevailing rates

3 suite s Embassy Suites Hotels Charleston WV I 300 Court St. Charleston WV I I john q. hammons hotels and resorts the packages see our meeting planner options for complete descriptions 3 prices are per person, unless noted. a 22% taxable service charge and sales tax will be added to all prices. all menus and prices are subject to change. not all ingredients listed. please inform us of any food allergies. actual presentation of menu items and ingredients may vary from photos and descriptions. the boardroom serves l $38.95 classic morning break meeting planner atrium buffet lunch wednesday friday Boxed and Bistro working lunch options are available Monday and Tuesday afternoon beverages meeting space audiovisual package package 1 serves people full day lunch l $41.95 classic morning break meeting planner atrium buffet lunch wednesday - friday Boxed and Bistro working lunch options are available Monday and Tuesday afternoon beverages meeting space audio-visual package package 2 serves people full day lunch $49.95 classic morning break continuous beverages throughout the day meeting planner atrium buffet lunch classic afternoon break meeting space audio-visual package package 3 serves people full day lunch $54.95 executive morning break continuous beverages throughout the day meeting planner atrium buffet, plated or box lunch Selection of afternoon break meeting space audio-visual package additional audio-visual is provided at a 10% discount from prevailing rates hotel reserves right to change lunch option & location based on guarantee

4 suite s Embassy Suites Hotels Charleston 300 Court St. Charleston WV john q. hammons hotels and resorts make it the event events

5 5 vent tech Embassy Suites Charleston WV 300 Court St. Charleston WV john q. hammons hotels & resorts 2014 all pricing is listed per meeting room, per day, unless noted. a 22% taxable service charge and sales tax will be added to all prices. service charge is to cover installation and dismantle. add $50.00 for any floor order the day of event, subject to availability. additional fees apply for all technical assistance. packages technical assistance, if required, is an $60 hr. (4 hr. minimum per technician, excluding set-up and tear down) -labor rates above apply 7am to 5pm, Monday Friday. -labor rates from 6pm 7am are 1.5x normal rates. client s lcd support package $75 your lcd projector, our power strip/ extension projection cart/stand or 6 x30 table house or tripod screen basic set-up assistance lcd display package $350 lcd projector projection cart/stand house or tripod screen basic set-up assistance speaker package $50 standing or tabletop podium wired podium microphone house sound system patch with mixer, as required as required, cables, power-strips, extension cords and power tv/dvd/vhs & monitor package $125 dvd player or vhs player 40" flat panel lcd monitor cart/stand and remote flipchart package flipchart stand pad markers wireless microphone package $100 wireless handheld microphone house sound system patch with mixer, as required wireless lavalier package $125 wireless lavalier microphone house sound system patch with mixer, as required lighting packages 2 instrument podium wash $50 4 instrument stage wash $100 8 instrument image package $150 technician audio visual technician 4 hour minimum required $60 hr.

6 6 vent tech Embassy Suites Charleston WV 300 Court St. Charleston WV john q. hammons hotels & resorts 2014 all pricing is listed per meeting room, per day, unless noted. a 22% taxable service charge and sales tax will be added to all prices. service charge is to cover installation and dismantle. add $50.00 for any floor order the day of event, subject to availability. additional fees apply for all technical assistance. audio no company or client is permitted to patch any audio equipment into the house sound system patches house system patch $40 laptop sound patch $40 outside company patch $150 house background music $20 mixers 8 channel mixer $50 12/14 channel mixer $100 16/24 channel mixer $ channel mixer requires $60 hr (4 hr minimum) $240 player/recorder cd player $30 cd-r purchase Call communications telephone dial 9 line one time set-up $40 polycom teleconference phone system with dial 9 line $100 Outside phone line $60 + long distance microphones/podiums all microphones require a house system patch wired microphone on stand $25 wired table top on stand $75 wired podium microphone $25 wireless handheld or lavaliere (UHF) microphone $100/$125 speakers Portable PA system $100 internet hsia connection, per connection $15.95 hsia connection per room $300 hsia connection per conference room $175 hub, wired 4 or 8 port $25 hub, wired 24 port $50 hub, wireless 20 port $50 network technician 4 hr min. $60 per hr

7 7 vent tech Embassy Suites Charleston WV 300 Court St. Charleston WV john q. hammons hotels & resorts 2014 all pricing is listed per meeting room, per day, unless noted. a 22% taxable service charge and sales tax will be added to all prices. service charge is to cover installation and dismantle. add $50.00 for any floor order the day of event, subject to availability. additional fees apply for all technical assistance. projection lcd projector lcd projector 3000-lms $300 monitors 42" flat panel video/data $100 switchers/distribution 2-way splitter $75 Wireless Mouse / Remote $40 50 vga-rgb ext cable $ vga-rgb ext. cable $100 screens & drape screens in-room $30 tripod 6 x6 or 8 x8 $30 drape adjustable panel - 9'-16' high per 10 ft section (black) $20 per ft. service and accessories av cart with skirt $10 easel for signs $10 flip chart stand $10 wireless laser pointer $50 white board with markers $30 players/recorders dvd or vhs Player $100 blu-ray dvd player $100 cable tv cable service patch $50 electrical extension cord $10 power strip $15 electrical connection through spider box $100 exhibit tables $15 (1) 6ft. With cloth and skirt staging 4x8 section $50 section piano $125

8 Embassy Suites Charleston WV 300 Court St. Charleston WV john q. hammons hotels & resorts 2014 I am not young enough to know everything. - Oscar Wilde events 8

9 9 Embassy Suites Charleston WV 300 Court St. Charleston WV embassysuitescharlestonwv.com john q. hammons hotels & resorts 2014 rmation prices are per person, unless noted. a 22% taxable service charge and sales tax will be added to all prices. all menus and prices are subject to change. not all ingredients listed. please inform us of any food allergies. actual presentation of menu items and ingredients may vary from photos and descriptions. to our customers and guests we are eager to help you, both in the planning and serving of your function. should the menu selections presented here not fulfill your requirements, please let us know as we welcome the challenge to custom tailor menus to your specific needs. thank you for choosing the embassy suites charleston WV and our culinary and banquet teams. food service all food served on the hotel premises must be supplied and prepared by the hotel s culinary team. due to the hotel having no control of how food is transported, stored or secondarily prepared after it leaves the premises, no leftover food from catered functions may be taken from the hotel. notice: consuming raw or undercooked beef, steak, meats, poultry, seafood, shellfish or eggs may increase your risk of foodborne illness, especially if you have certain medical conditions. beverage service all alcoholic beverages, to be served on the hotel premises (or elsewhere under the hotels alcoholic beverage license) for the function, must be dispensed only by hotel servers and bartenders. alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age. all of our servers and bartenders are certified by C.A.R.E. C.A.R.E. is a skills-based training program that is designed to prevent intoxication, underage drinking, and drunk driving. all prices are per person unless otherwise noted tax and service charge a customary 22% service charge and applicable sales taxes will be added to all food and beverage charges as well as any meeting room rental and audio visual charges as specified on the contract and beo. all banquet functions require a minimum number of attendees. any banquet function not attaining listed minimums will be subject to published per person surcharges in addition to the customary service charge and sales tax. service fees for bartenders, food station attendants, cashiers and other additional staff are applicable. all beverage services and hospitalities on the premises require the services of a bartender or attendant. all personnel service fees are for up to 5 hours, additional hours are at $25 per staff member, per hour. pricing confirmed food and beverage pricing will not be given more than 6 months prior to any event date. our culinary team uses only the finest ingredients in the preparation of your meals. due to fluctuating food and beverage prices, menu prices may change without notice unless arrangements are confirmed by a signed banquet event order (beo). childrens meals pricing for children aged 5 15 is 2/3 of menu pricing, children 4 and under are free. Unless requested, all children meals will be served first. entrée tasting complimentary entrée taste panels may be arranged for definite business on special menus for up to 4 persons. additional attendees can be accommodated at 50% of the menu price. banquet and event details to ensure our entire team is prepared and all your needs are accommodated we request that the final details of your event be submitted 2 weeks in advance of your event. special event services our staff will be pleased to assist you with any recommendations for floral arrangements, decoration services, photographers and entertainment to create your event. method of payment unless billing arrangements have been established with the hotel, payment in full is required three business days prior to the event. accepted methods of payment include all major credit cards, cash and certified check. payments made with personal or business checks must be received at least 14 days prior to the event. a major credit card may be required for any incidental event charges. your sales contract will contain the complete terms and conditions

10 Embassy Suites Charleston WV 300 Court St. Charleston WV embassysuitescharlestonwv.com john q. hammons hotels & resorts 2014 suggested set-ups for meetings Capitol Boardroom x Charleston Boardroom x Embassy Boardroom x Conference Room x Conference Room x Conference Room x Conference Room x Conference Room x Salon A x prices are per person, unless noted. a 22% taxable service charge and sales tax will be added to all prices. all menus and prices are subject to change. not all ingredients listed. please inform us of any food allergies. actual presentation of menu items and ingredients may vary from photos and descriptions. Salon B x Salon C x Salon D x Salon E x Grand Ballroom x From small business meetings to full-scale conventions, Embassy Suites can satisfy your event needs. Our 15,000 square feet of event space includes the Grand Ballroom, then splits into five separate meeting rooms. Our professional event planners, our catering staff, and our culinary staff will handle your event from start to finish.