Corporate Events Information

Transcription

1 Corporate Events Information A modern conference room in a tropical garden paradise

2 Location Water Garden Oasis is situated on beautiful Magnetic Island, only metres to picturesque Picnic Bay beach and the historic Picnic Bay jetty. The majestic rocky outcrops provide a spectacular backdrop for your next business event, and the island s natural beauty and relaxed atmosphere will revitalise your team, ensuring willing participation and optimal performance.

3 The Venue The purpose-built function room offers you a modern facility with the flexibility to suit all styles of presentation. Panoramic glass windows open out onto lush tropical gardens designed around a spectacular Balinese water feature, creating an atmosphere of calm and focus.

4 Venue Setting The tranquil surrounds and spacious undercover outdoor area are perfect for breakout groups, while the close proximity to the island s unique Golf Club, water sports and other leisure pursuits provides excellent opportunities for team-building and recreational activities.

5 Conference Meeting Options ROOM HIRE INCLUSIVE Room Set-up Clothed Tables CHARGES 250/half day 375/full day Lectern Wireless Microphone Projector Screen 700/ 2-days 1750/Mon-Fri Power Board w/ Extension Cords Note Paper & Pens Chilled Water & Mints RESOURCE HIRE Data Projector & Screen Flip Chart & Markers Faxes (up to 5 pages) Photocopying 200/day 50/day 5/fax 0.30/sheet INTERNET FACILITIES Free WiFi Download limit applies

6 Conference Room Set-up Options Boardroom Style Open Square Conference tables arranged with no opening Conference tables arranged in a square with an opening U-shaped U-shaped/chairs inside Conference tables arranged in an U-shape with chairs positioned outside of U Conference tables arranged in an U-shape with chairs positioned inside & outside of U

7 Conference Room Set-up Options Classroom Style Theatre Style Conference tables arranged with chairs facing presenter Rows of chairs facing one direction Banquet Style Round Tables Tables set up in rows with chairs on both sides of the table Round tables set with 8-10 people per table

8 Venue Capacity Boardroom Style 22 Open Square 34 U-Shaped: chairs outside 26 U-Shaped: chairs inside/outside 40 Classroom Style 32 Theatre Style 90 Banquet Style 90 Round Tables 90 Cocktail 100+

9 Conference Catering Options BREAKFASTS All served with Tea & Coffee & Juices CONTINENTAL BUFFET 17.5pp Croissants, Selection of Bread/Raisin Bread for Toasting, Assorted Spreads, Assorted Cereals w/ Milk, Fresh Fruit Platter, Yoghurt, Fruit Juices, Tea & Coffee COOKED BREAKFAST BUFFET 22.5pp Scrambled Eggs, Bacon, Baked Beans, Grilled Tomatoes, Hash Browns, Assorted Cereals w/ Milk Selection of Breads for Toasting, Assorted Spreads, Fresh Fruit Platter, Fruit Juices, Tea & Coffee GOURMET BREAKFAST BUFFET 27.5pp Eggs Benedict, Scrambled Eggs, Crispy Bacon, Chipolata Sausages, Grilled Tomatoes, Sautéed Mushrooms, Assorted Cereals w/ Milk, Selection of Breads for Toasting, Assorted Spreads, Fresh Fruit Platter, Fruit Juices, Tea & Coffee *Gluten-fee option available upon extra

10 Conference Catering Options MORNING & AFTERNOON TEAS All served with Tea & Coffee & Juices SWEET OPTIONS Fresh Fruit Platter with Assorted Dried Fruits & Nuts (gf/v) 9.5pp Freshly Baked Muffins* 11.5pp Freshly Baked Scones w/jam & Fresh Whipped Cream 11.5pp Assorted Cakes & Slices* 12.5pp SAVOURY OPTIONS Dips, Crudités & Crackers (gf/v option available) 9.5pp Mixed Bruschetta with Shaved Parmesan on Turkish Bread* (v option available) 11.5pp Antipasto, Cold Meats, Cheese, with Turkish Bread & Crackers (gf/v option available) 12.5pp *Gluten-fee option available upon extra

11 Conference Catering Options LUNCHES All served with Tea & Coffee & Juices PLATTERS Assorted Lavashes with Meat and Vegetarian Fillings 15.5pp Savoury Turkish Melts: Asparagus, Sage & Mozzarella / Chicken, Sundried Tomato & Mozzarella 17.5pp Fish & Chips: Battered Barra pieces & Chunky Fries, Lemon & Aioli, Garden Salad Platter 19.5pp PLATED OPTIONS *Minimum 10pax Hot Quiche & Salad with Chunky Homestyle Fries & Sauces 18.5pp Build Your Own Sandwich 18.5pp Cold Meats, Savoury Egg, Sliced Cheese, Coleslaw, Mesclun Lettuce, Sliced Salad Veggies, Fresh Rolls & Breads, Condiments BUFFET OPTIONS *Minimum 20pax Picnic Bay Table Cold Roast Chicken, Cold Meat, Hot Quiche, Garden Salad, Potato Salad, Fruit Platter, Bread Rolls, Butter Portions, Condiments 27.5pp Mediterranean Table 29.5pp Antipasto, Cold Meat, Roast Chicken Pieces, Mediterranean Pasta Bake, Greek Salad, Fresh Fruit Platter, Crusty Baguette, Butter Portions *Gluten-fee option available upon extra OR PRE-ORDER FROM OUR BEACHFRONT R&R RESTAURANT & ENJOY THE SEA BREEZES & SENSATIONAL VIEW!

12 After The Conference Enjoy Some R&R DINNERS DINE IN OUR SEAFRONT RESTAURANT OVERLOOKING THE LIGHTS OF CLEVELAND BAY

13 Corporate Events Catering FUNCTIONS IT WILL BE OUR PLEASURE TO ASSIST YOU WITH ALL STAGES OF YOUR FUNCTION YOUR EVENT MANAGER CAN PROVIDE YOU WITH A RANGE OF MENUS & BEVERAGE PACKAGES

14 Team Building & Recreation Magnetic Island offers numerous opportunities for some sensational water sports and other recreational activities at various bays across the island. After the conference, reward your delegates and continue the team-building with some well-earned leisure time to renew and refresh before returning to the big smoke! Your Event Manager will assist you plan your itinerary to ensure your experience with us exceeds your expectations, and is a valuable and memorable one, both on a corporate and a personal level. Photo courtesy of Townsville Enterprise: Magnetic Island, Townsville, Nth Qld

15 Terms & Conditions 1. BOOKING INFORMATION 1.1 Tentative bookings may be made and should we receive any enquiries for the date you have chosen you will be given first option. You will however, be asked to confirm your booking within seven days. 1.2 No reservation is deemed confirmed until a deposit of 25% plus $250 bond has been received by The Water Garden Oasis under the management of Picnic Bay Hotel. This is payable within fourteen days of receipt of an confirmation. If the deposit has not been received by the due date, The Water Garden Oasis reserves the right to cancel the reservation and reallocate the venue. 1.3 In the event of a cancellation after the deposit has been paid, the deposit shall be refunded if the venue can be rehired on similar or better conditions and under the following conditions: All cancellations MUST be made in writing/ All cancellations incur an administration fee of $ Less than 30 days notice: No refund More than 30 days notice: 50% refund More than 60 days notice: Full refund 2. MENU & BEVERAGE SELECTION 2.1 The Water Garden Oasis requires your menu and beverage selection to be confirmed in writing no later than fourteen days prior to the event. 2.2 The prices quoted in this package are inclusive of GST 2.3 A final minimum number of guests is required fourteen days prior to the event. Payment for the full catering amount is also required at that time. There will be no refund for late cancellations, and charges will be rendered for late inclusions. 2.4 No food or beverage will be permitted to be brought into The Water Garden Oasis for consumption, unless prior arrangement has been made with management. 3. BEVERAGE ACCOUNT 3.1 If you are choosing one of our beverage packages you may pay your account before the event or on the night. Payment can be made by cash, bank cheque, credit card or Eftpos. 3.2 Guests can pay individually for each beverage purchased, or one total account can be presented at the end of the function. The beverage account is charged on a consumption basis and while a fixed amount cannot be given, the account will be monitored to ensure the predetermined amount is not exceeded without prior permission. 3.3 Guests under the age of 18 are not to partake of alcohol.

16 Terms & Conditions 4. GENERAL INFORMATION 4.1 The client/organiser is held financially responsible for any damage sustained to Water Garden Oasis and Picnic Bay Hotel property during the function. The bond of $ will be repaid within seven days of the function once management is satisfied that no damage was sustained during the function. 4.2 Management has the right, by law, to refuse to serve alcohol to any person who is intoxicated. 4.3 Persons under the age of 18 are not permitted by law to enter the Hotel s gaming room. 4.4 Hotel policy does not permit smoking within the premises. A designated smoking area will be available. Any guest smoking within the function grounds will be requested to cease at once. The client will be fully responsible for their guests smoking on the premises and be liable to a cleaning charge of $ Function Room - The function room is available for day conferences from 8.00am to 5.00pm. Evening Conferences are available with times negotiable, usually from 6pm 10pm. The function room must be vacated no later than 30 minutes within the designated completion time. 4.6 The client/organiser agrees to begin the function and vacate the designated function space at the scheduled times. In the occurrence a function should go beyond the agreed finishing time, Water Garden Oasis reserves the right to impose a charge for each hour the function space is occupied. 4.7 Children under the age of 18 years must leave the function area by 11.00pm. 4.8 All guests must be able to provide photo identification. 4.9 Public Holidays: A surcharge of 15% of the amount of your food and beverage account will be added for bookings on public holidays. Sunday functions incur a 10% surcharge Payments by credit cards shall attract a 1.4% surcharge Security Water Garden Oasis, will not accept responsibility for loss or damage to any equipment or merchandise left on premises prior to, during, or after the function. Security will be engaged at the function client s expense if deemed necessary. We are happy to discuss arrangements with you. Displays and Signage - No items are to be attached, pinned or glued to the wall surfaces of the Water Garden Oasis building; any signage must be approved by Management. Please Note: Every effort is made to maintain prices as published. However, prices are subject to change without notice. Prices will be reviewed at the start of the New Year and the financial year. We advise long-term bookings to re-confirm prices. No increase in charges will occur in the month prior to the event.

17 Payment Information BANK DETAILS Water Garden Oasis is owned by Island Adventures, trading as Picnic Bay Hotel. ABN Account Name: Island Adventures Pty Ltd Bank: Westpac BSB: Account No: CONTACT US Contact: Events Manager P: (07) E: A: 1 The Esplanade, Picnic Bay, Magnetic Island QLD 4819 Australia

18 Event Booking Form TERMS & CONDITIONS AGREEMENT Event Booking Name: Event Date: Booking Confirmation Reference No: Contact Number: Address: Business Address: INTERVIEWS: A representative of Water Garden Oasis/Picnic Bay Hotel will contact you approximately 6 weeks before the date of your function to confirm your menu selection and any special requirements for your event. PAYMENT: Final catering and beverage prices will be confirmed14 days prior to the event. Payment of catering and any beverage packages or additional charges must be paid 7 working days prior to the event. FINAL DETAILS: Guaranteed final numbers and details are to be confirmed fourteen days before the function. No refunds will be given for late cancellation of numbers. CONDUCT: The Picnic Bay Hotel reserves the right to exclude and/or remove any person from the premises if their behaviour is undesirable or they are wilfully destroying or defacing Picnic Bay Hotel property. Client Representative: I, (print name) have read the terms and conditions and agree to abide by the content illustrated. Client Signature: Date: