UNITED STATES POWER SQUADRONS 2017 USPS Annual Meeting, Rosen Centre, Orlando FL February 2017 Draft Agenda 5c (Final) - Date: 22 January 2017

Transcription

1 UNITED STATES POWER SQUADRONS 2017 USPS Annual, Rosen Centre, Orlando FL February 2017 Draft Agenda 5c (Final) - Date: 22 January February Sunday UOD - Casual Time Name/Description Location Equipment. Needs The Chairman & Assistant Chairman of the National s Committee Check -in Board of Directors check-in (only the C/C and XO) 20 February Monday UOD - Casual Time Name/Description Location Equipment. Needs Storage Headquarters Shipment, John Signature 1 Lockable 5 Keys Sanfilippo and Bob Holub, NMC, receive shipment at loading dock in A.M., deliver all to Ships Store to be separated by NMC. Then have Headquarters boxes moved to Headquarters storage. Storage Ship Store Storage. Signature 1 Lockable 5 Keys, 12 8 by 30 Skirted Tables for merchandise display w/12 chairs, 8-8 by 30 & 3-6 by 15 skirted tables for backup stock, 2 large trash cans, Coat Rack or Rolling Luggage Rack. Staff Pre - Pre-Con NMC Suite 6 21 February - Tuesday UOD - USPS Casual Time Name/Description Location Equipment. Needs Storage Headquarters Storage Signature Lockable, Storage 3 tables Storage Ship s Store Storage/ Inventory. Signature 1 Same as Monday Business Com Nom Hospitality Suite # 240 Staff BOD Hospitality USPS Projector Suite # 243 Staff Full Pre Con Salon 20/21 Staff BOD Lunch Private Dining Room Staff BOD Dinner Buffet Private Dining Room Conf. Table for 10 w/2 extra chairs, water, one extra chair outside door, 2 keys Need extra table and 6 chairs. Screen & Power Setup 12* 15 1

2 22 February Wednesday UOD - USPS Polo Time Name/Description Location Equipment. Needs Storage Headquarters Storage Signature Lockable, 3 tables Storage Storage Ship s Store Storage/Inventory. Set up credit card TELEPHONE w/outside line 0800 On Wednesday Signature 1 Same as Monday with addition of 2 Wi-Fi connections for CC machine through Saturday Activities Registration Registration 3 high stools, two extra 6 Desk 3 tables in rear. Business Com Nom Hospitality Conf w/10 soft chairs - 2 Keys Suite # extra chair for outside door Table Tops (See Below) Jr. Foyer 5 Tables, 2 chairs at each table. Preregistration CPR/FIRST AID FOR USPS MEMBERS CPR PROJECTOR / SCREEN 2 Salon classroom w/extra space on floor to work with mannequins, three draped tables for equipment and one small table with power only. Staff BOD and Advisors Salon U shape, 6 extra chairs side, 1 6 table side of room w/3 chairs. 1 key, Power only for computer. Business IT Committee Salon U shape, Power, Wi-Fi. Staff BOD and Advisors Lunch Salon Hollow Square Business National Social Activities Room 1644 Committee 12 Conference Business Education R/Cs Salon Conference Square, Screen, Power cart & 10 extra chairs on wall Educational Fund Trustees Salon Conference Business Trustee Voter Registration and Ensign Registration 2 tables w/6 chairs Wi-Fi / Desk 3 internet at Registration Business Marketing Committee Salon U Shape, projector, screen, and AV cart Business Aides Hospitality Suite # 243 P/C/C P/C/C Dinner Salon People Wednesday Table tops Member Benefits 1 Table 104th Annual s & Dallas GB Tables 2 Tables Voter Registration, Ensign 2 Tables Silent Auction and Jewelry 4 Tables 4 easels All tables stay till Thursday Table Tops Friday PM, and have Co-Op Charting 2 Tables w/pwr & Wi-Fi two chairs each Youth Poster Contest 1 Table Insurance 2 Tables NOAA (Weather Service) 2 Tables Public Relations Com 2 Tables Parade of Publications 2 Tables First Timers 1 Table Boat Virtual Trainer*Thurs Only - Boat Handing Simulator Demo 2 Tables (power) Friday & Saturday - Dawn s Travel Desk (Will move to Executive Foyer on Saturday)

3 23 February Thursday UOD - USPS Polo Evening - Blazer, shirt and tie Storage Headquarters Storage Signature Storage Lockable Set-up EXPO SET-UP Jr. See Diagram provided by Mark Booth Construction Gathings, Expo Chair/ Exhibitor display set-up 1500 Committee Setup Booths with Power are marked on diagram Closed Secretary s Breakfast Salon 13/14 9 Tables of 8 Closed Admin Dept Continental Breakfast NAO Report & Status review Sq Development & Revitalization LD New Programs Member Benefits Sq Activities/Member Involvement Membership Retention EXPO Booth Staffing Orientation COMMITTEE PROJECTOR Table Tops (See page 2) Foyer Jr. Business Com Nom Hospitality Suite # 240 Business Com Nom Sub Hospitality Suite # 243 Business Planning Committee Hospitality Suite # 252 Business Educational Dept. Educational Leadership Salon 15/16 Business DEO and ADEO Joint DEO/ADEO & Edu Leadership Business Law Hospitality IT Committee Communications Committee Heritage and Protocol Committee COMMITTEE PROJECTOR Business D/C's & DXO s Salon 9 Roundtables of 10 for 70 people, Screen, Mic at Head Table w/4 chairs. Electric only Salon 7/8 Suite # 247 Salon 19 Salon 11/ tables w/2 chairs. See Layout, tables remain until Friday PM Conference w/10 soft chairs 2 Keys 1 extra chair for outside door Conference w/6 soft chairs 2 Keys 1 extra chair for outside door 10 Conference 40 - U shape, 6 table on side of room w/2 chairs. Table top podium w/mic, power cart and screen rounds of 8, Mic, screen. Power cart, Mic in aisle. Wi-Fi. Head table and 20 extra chairs 12 Conference Electric only 30 U Shape, Power, Wi-Fi, Screen 62 Rounds of 8 w/4 chairs each, 5 extra chairs on side, 8 screen, podium w/mic & floor mic, 2-6 table in rear of room w/4 chairs. Business Budget/Finance Salon Hollow Square Ships Store Signature 1 Same as Wednesday 3

4 23 February Thursday (Continued) UOD - USPS Polo Evening - Blazer, shirt and tie Voter Registration, Ensign, & Registration 2 Table, 6 Chairs Activities Registration Desk Safety Committee COMMITTEE PROJECTOR Salon Theater, Head table w/5 chairs, screen. Power cart Youth Poster Contest Foyer Jr. Turn in at Youth Poster Contest Table by 1500 Business Co-Op Charting Salon Rectangular tables Co-Op Charting classroom style, screen, Wi-Fi, Podium w/ mic, & AV Cart Business Area Monitors Hospitality 15 Hollow Square Suite # 235 D/C & DXO D/C & DXO Reception Foyer 75 Flow, Place Bar in Foyer Preregistration Education Dept. Luncheon 4 Salon 10 Salon 13/ Rounds of 8, AV Cart, Screen, Podium w/mic D/C &DXO D/Cs & DXOs Luncheon Salon rounds of Government Partner Relations Salon 15/16 30 U Shape, Screen, AV cart. Table at back of room, HDMI to VGA Adaptor Business Rules Committee Salon Hollow Square Rules Business Treasurer Dept. Salon Hollow Square USPS Environmental Committee Salon U Shape w/5 Extra chairs on side, Screen, & AV cart Business Public Relations Salon Theater, Screen, Projector, and Power cart Business Membership Services Committee Salon U Shape w/15 Stackable chairs on side Business National s Salon 9 40 Hollow Square Business Operations Manual Hospitality No A/V Suite # 256 Business Leadership Development Room 1644 Closed Century Fund by invitation only Salon flow New Life Member Awards Executive I Free OPEN TO ALL New Life Member Reception Foyer Executive Pre- Registration Awards Dinner (Dinner Reservations Required) Doors for Everyone Not having Dinner Executive H 350 Theater - Need room to take Photo with 60 in picture - 2 tables up front for awards. Stage w/ podium and mic. 2 tables w/chairs inside front door for check in. 400 Flow Dinner set for 400, 2 tables up front for awards. Stage w/hand rails, podium CD player and mic, 2 spot lights. Power w/ 6 table, Large screen. 75 banquet chairs along wall for non-dinner guest to watch Awards.

5 24 February - Friday UOD - USPS Polo/Blazer or Uniform T Storage Headquarters Storage Signature Lockable Storage USPS Health Walk Signature Bus Area Water Cooler and water cups Walking shoes & coat Sharp Keynote Speaker Breakfast Reservations/Ticket Required Executive H 325 Rounds of 8. Podium, wireless mic. & Lavaliere mic. Large screen, power and cart for speaker s computer. 2 tables and chairs out front after breakfast for book sales Youth Poster Contest - Judging At EXPO Table, 2 chairs, 10 Easels Ships Store Signature 1 Same as Wednesday Voter Registration, Ensign, & Registration 2 Table, 6 Chairs Activities Registration Desk 3 Business Com Nom Hospitality Suite # 240 Same set up as before, 1 extra chair for outside door Business Com Nom Sub Hospitality Suite # 243 Same set up as before, 1 extra chair for outside door Teaching Aids Displayed Jr. 10 Tables EXPO Area EXPO EXPO Jr. Outside vendor setup Wi-Fi, 6 Skirted table w/2 chairs at entrance for NSAC 50/50 ticket sales Preregistration Sign in Workshop USPS Leadership Development Workshop LD Boating Skills Virtual Trainer Details on new functionality, lessons and usage Public Relations Educational Committee s A EMS Publishing Com Program/Partner Relations ID Com Salon 19 Salon 20 Salon 24 Hospitality Suite # Rounds of 7, Podium W/barstool, AV cart, w/power cord and extension, power strip, 8 screen, 2 hand held mic, 1 table w/3 chairs outside door for Reg., 1 table w/4 chairs inside near door, 10 extra chairs around wall. 75 theater, standalone podium, screen, power cart. Table & 2 chairs outside 30 Theater, screen, projector, & Power Cart. 2 tables & chairs outside of door. 10 People U Shape, small screen & Power. 15 extra chairs around outside walls. 5

6 24 February - Friday (Continued) UOD - USPS Polo/Blazer or Uniform T Educational Committee s B Hospitality 10 People - Round of 10, and BH Com Suite # 252 small cocktail table. 15 extra M Environment Com chairs around outside walls ON Com BOC Committee BOC Committee Educational Committee s C Educational Outreach ICN Committee BPE Com Seminars 1 A National Education Program Updates all day Seminars 1 B Member Benefits all day Seminars 1 C Digital Media 1.0 all day Seminars 1 D Grow Your Instructor Base all day LEADERSHIP DEVELOPMENT The Nomination Committee: A Leaders Privilege Salon 23 Hospitality Suite # 255 Salon 11/12 Salon 13/14 Salon 15/16 Salon 17/18 Salon Theater, one 6 head table. Power cart and screen. Microphone, Wi-Fi 10 People - Round of 10, and small cocktail table. 15 extra chairs around outside walls. chairs. chairs. chairs. chairs. 50 Theater Style Table top screen power cart, Projector, Audience Mic, Bar Stool Seminars 2 A Sea Scouts 6 Salon 11/12 chairs

7 24 February - Friday (Continued) UOD - USPS Polo/Blazer or Uniform T Seminars 2 B Standard Squadron Website Salon 13/14 chairs Seminars 2 C Digital Media Seminars 2 D Electronic Contacts Pre- Registration Salon 15/16 Salon 17/ Executive Department Lunch Executive H Seminars 3 A (OPEN) Salon 11/12 chairs 64-8 Rounds of 8 keep equipment though not used here Seminar 3 B DB Seminar 3 C Marketing Seminar 3 D Safety Salon 13/14 Salon 15/16 Salon 17/18 7

8 24 February - Friday (Continued) UOD - USPS Polo/Blazer or Uniform T Squadron/District Officers Salon Theater, Head Table with Mic Business Planning Salon Conference Seminar 4 A Sailangle Seminar 4 B Simulator - MuVIT Seminar 4 C Membership Seminar 4 D NOAA Salon 11/12 Salon 13/14 Salon 15/16 Salon 17/18 screen power cart W/6 table 2 chairs handouts, 1 6 table out front 2 screen power cart W/6 table 2 chairs handouts, 1 6 table out front 2 screen power cart W/6 table 2 chairs handouts, 1 6 table out front 2 screen power cart W/6 table 2 chairs handouts, 1 6 table out front 2 Closed st Timers Reception Suite # TBA By Invitation Only Jewish Services Salon Theater, 6 Table w/white skirt next to lectern, water service. Staff NMC Set up AV for Annual Executive 25 February Saturday UOD - USPS Uniform G and Night - Uniform A with Bow Tie Storage Headquarters Storage Prepare for shipment immediately after Annual. Signature Storage Lockable Ship s Store til 1000 Signature 1 Same as Wednesday Inventory & packing Voter Registration Executive Table 8

9 25 February Saturday (Continued) UOD - USPS Uniform G and Night - Uniform A with Bow Tie Business Agenda Presenters Salon Annual Executive *Set up Friday night. 700 Invocation Chaplain: seats, Note: See diagram, ing hang USPS flag Friday night, Closing 2 podiums on riser s w/mic, sound mixer & elect on, single large screen. Two wireless Keynote Speaker mikes on stands in audience. Appropriate electronics for this facility coordinated at Pre Conference. New: Set up one extra 6 table w/black skirt (sit off to side until used.) 4, 6 tables (1 for signing memorandums and 3 for plaques) Add to diagram. 9 easels. Hand rails Social Reception Foyer Salon 150 Flow, 4 tables, Cash Bar Pre- Registration Social Lunch COMMITTEE PROJECTOR 9/10 Salon 9/ Rounds of 10. Podium with mic, 20 Amp outlet, Sound system for an IPod, and a 12 by 12 Dance Floor Member s Reception Jr. G Flow 300, Cash Bar Pre Registration Member s Luncheon Invocation Chaplain Jr. G 390 Rounds of 10, A 15 by 20 riser, 1 Table w/2 chairs, 2 hand held mics, & 1 Microphone stand Annual (re-convened) Executive Same as before Catholic Services Salon Theater, 6 Ft. table w/skirt, lectern, no water Svc Protestant Services Salon Theater, 6 Ft. table w/skirt, lectern, no water Svc Jewish Services Salon Theater, 6 Table w/white skirt next to lectern, water service Reception Foyer Executive 500 Flow, cocktails tables W/chairs DNP Holding Area for Bridge Foyer Holding area for walk in Pre- Registration Dinner Dance Executive 500 Tables Rounds of 8 & 10 layout provided, riser, Podium, with mic. dance floor 30 x 30 9

10 26 February - Sunday Business Bill Review NMC Suite Note: HT = Head Table Rds. = Round Tables C/C = Chief Commander Com = Committee * = Spread out as working room ** = Estimated Meals A = Addition D = Deletion Da = Date M = Name R = Room change S = Setup change T = Time Change. UOD = Uniform Of the Day. Line items in red indicate change or special interest, or change from last Draft. = to all at any time Business = Closed to public to Committee members only (committee work session) Pre-registration = Need advance reservation to enter with ticket Staff = National Committee Members only Prepared by: P/Stf/C Wayne Partie, SN National s Committee (H) (C) wdpartie@verizon.net 10