SPECIAL EVENTS INFORMATION

Transcription

1 SPECIAL EVENTS INFORMATION ENDLESS POSSIBILITIES FOR YOUR SPECIAL EVENTS CATERING AND SPECIAL EVENT SALES P F E musiccenterevents@patinagroup.com 135 North Grand Avenue, Los Angeles, CA patinacatering.com

2 MUSIC CENTER EVENT SPACES FIFTH FLOOR Located within the historic Dorothy Chandler Pavilion, the Fifth Floor is a grand ballroom accentuated by subtle, warm tones, custom furnishings and wood paneling. Featuring floor-to-ceiling windows revealing unparalleled views of Los Angeles and the San Gabriel Mountains, the Fifth Floor can be divided into three smaller spaces MUSIC CENTER PLAZA The setting for some of Los Angeles most glamorous events, the Plaza s glorious fountain sets the mood with its striking sculptural centerpiece and lively water show. Marvel at the dazzling lighting effects that can be created in a tented setting, perfect for events in any season. 50-1, ,000 MAIN LOBBY - AS PART OF GRAND HALL The lavish lobby area and one or two tiers of the Grand Hall can be used to increase the capacity to 940 for a seated event or 1,600 for a reception. This main lobby is also a grand setting for a wedding ceremony. EVA AND MARK STERN GRAND HALL With splendid views over the Music Center Plaza, Grand Hall is located on the second floor of Dorothy Chandler Pavilion. Approached by a grand, mirrored stairway flanked by sculptures by Ezo Plazzotto, the elegant interior includes Bavarian crystal chandeliers and columns of gold Byzantine-style tiles ,000 FOUNDERS ROOM Warm and intimate, yet with a capacity for large receptions, corporate functions and pre-theatre gatherings, the Founders Room features soaring 30-foot ceilings, a world-class art collection, large classic chandeliers, rich tones, club-style seating and a large marble bar Priced per person, unless otherwise noted. Current state sales tax and service charge is additional. Administrative fees, venue fees and service charge is additional. Menus and prices are subject to change. Restaurant reserves the right to substitute menu items. Special dietary requests can be accommodated.

3 WALT DISNEY CONCERT HALL EVENT SPACES B.P. HALL A dramatic focal point in Walt Disney Concert Hall, this large open foyer is perfectly situated to host seated dinners or large cocktail receptions. BP Hall creates an impressive, eye-opening welcome with huge skylights that flood the interior with natural light in the daytime and present the perfect canvas for special lighting effects in the evening BLUE RIBBON GARDEN The rooftop garden is a perfect setting for wedding ceremonies, receptions and pre-theatre gatherings. The garden is surrounded by the dramatic, sweeping exterior of Walt Disney Concert Hall and features lush landscaping, a signature fountain and dramatic city views FOUNDERS ROOM The expansive, atrium-style Founders Room offers a chic, contemporary event setting with a distinctive metropolitan view. Perfect for corporate receptions, product launches and a range of social occasions, the room spills out to the private Founders Garden Please note that Music Center security and ushers are required for your event. Security and usher fees are determined based on the duration of your event and the locations rented. Housekeeping charges are applicable for any events which extend past 10:30PM. Union fees are applicable to all events involving special décor and entertainment. Usher and union fees are applicable to all event locations except the Fifth Floor. Union fees are not applicable to the Founders Rooms. Priced per person, unless otherwise noted. Current state sales tax and service charge is additional. Administrative fees, venue fees and service charge is additional. Menus and prices are subject to change. Restaurant reserves the right to substitute menu items. Special dietary requests can be accommodated.

4 MENU OPTIONS CONTINENTAL BREAKFAST $12-$40 SEATED LUNCH $35-$55 Selection of duo entrée, or choice between two entrées will increase your price per person. BUFFET LUNCH $35-$55 TRAY PASSED HORS D OEUVRES $12-$40 STATIONARY HORS D OEUVRES $16-$30 SEATED DINNER $50-$70 Selection of duo entrée, or choice between two entrées will increase your price per person. BUFFET DINNER $50-$70 These prices are for budgetary purposes only and do not include, among other costs, items like personnel charges, 18% service charge, sales tax, and facility fees. The cost of your event will depend upon many factors, including the number of guests, duration of the event, and the final menu. These prices give a range for our standard menus. We would also be happy to customize a menu for your event. Please note that all prices are subject to change. Priced per person, unless otherwise noted. Current state sales tax and service charge is additional. Administrative fees, venue fees and service charge is additional. Menus and prices are subject to change. Restaurant reserves the right to substitute menu items. Special dietary requests can be accommodated.

5 BEVERAGE OPTIONS Patina selection of wine, beer and soft drinks Service for 1 hour $15 Patina selection of wine, beer and soft drinks Service for 2 hours $21 Patina selection of wine, beer and soft drinks Service for 3 hours $25 CASH BARS Cocktails $10-$15 Assorted Beers $7 Red and White Wine $9-$12 Assorted Soft Drinks and Juices $4 Flat and Sparkling Water $2 Bartender fee may apply. Bar sales minimum may apply. Special liquor and wine additions or upgrades to your bar package are available at an extra cost. Please inquire with your Sales Manager for more information. FIRST TIER BAR SERVICE Service for 1 hour $20 Service for 2 hours $26 Service for 3 hours $32 SECOND TIER BAR SERVICE Service for 1 hour $22 Service for 2 hours $29 Service for 3 hours $36 THIRD TIER BAR SERVICE Service for 1 hour $26 Service for 2 hours $34 Service for 3 hours $41 House Red House White House Champagne Assorted Beers Mixers and Soft Drinks Grant s Scotch Seagram s 7 Whiskey Evan Williams Bourbon Jose Cuervo Gold Tequila Svedka Vodka Gates of London Dry Gin Don Q Rum Triple Sec Apple Pucker Dry Vermouth Sweet Vermouth Nicolas Chardonnay Ballard Lane Cabernet Sauvignon Tiamo Organic Prosecco Assorted Beers Mixers and Soft Drinks Famous Grouse Scotch Grant s Scotch Seagram s 7 Whiskey Jim Beam Bourbon Evan Williams Bourbon Hacienda Vieja Tequila Absolut Vodka Svedka Vodka Bombay Gin Gates of London Dry Gin Bacardi Rum Triple Sec Apple Pucker Dry Vermouth Sweet Vermouth Starmont Chardonnay Coppola Diamond Cabernet Sauvignon Francois Montand Brut Assorted Beers Mixers and Soft Drinks Johnnie Walker Red Scotch Grant s Scotch Seagram s Vo Whiskey Maker s Mark Bourbon Evan Williams Bourbon Herradura Blanco Tequila Ketel One Vodka Svedka Vodka Bombay Sapphire Gin Gates of London Gin Bacardi Rum Triple Sec Apple Pucker Dry Vermouth Sweet Vermouth $18.00 corkage fee per bottle of wine. We are happy to customize a bar to meet your needs. All wines are subject to availabilty. Specialty bar menus are available: wine paired dinners, dessert wine tasting, rare and exotics. Priced per person, unless otherwise noted. Current state sales tax and service charge is additional. Administrative fees, venue fees and service charge is additional. Menus and prices are subject to change. Restaurant reserves the right to substitute menu items. Special dietary requests can be accommodated.

6 FREQUENTLY ASKED QUESTIONS WHEN CAN I MAKE AN APPOINTMENT TO SEE THE FACILITY? Sales Managers are available by appointment Monday through Friday during normal business hours. Alternate appointments can be made by special arrangement. Please call to schedule your appointment. CAN WE BRING IN OUR OWN CATERING? Patina Catering is the exclusive caterer for the Music Center and Walt Disney Concert Hall. Catering buy-out fees are available for kosher events only, provided that the client works exclusively with our preferred kosher caterer. Please inquire with your Sales Manager for more information regarding kosher catering buy-outs. CAN WE BRING IN OUR OWN BAR? You may bring in your own wine and/or champagne ONLY for a corkage fee of $18.00 per bottle. CAN YOU GIVE ME A BALL PARK PRICE PER PERSON FOR HOW MUCH MY EVENT WILL COST? Events at the Music Center on average cost $ $ per person. Events at the Walt Disney Concert Hall generally on average cost $ $ per person. Your costs may be lower or higher depending upon the extent of your event plans. WHAT DOES THE PRICE PER PERSON INCLUDE? The price per person is based on estimated costs for a cocktail reception with hors d oeuvres, seated or buffet dinner, hosted house bar package, labor, 18% service charge, sales tax, and facility fees (room rental, ushers, security, union, etc.), for a five hour event. Also included (based on availability at the time of event confirmation by deposit), is the use of our tables, chairs, china, glassware, flatware, and linens. Specialty linens and chairs are available at an additional cost. WHAT SERVICES ARE NOT INCLUDED IN MY CATERING CONTRACT? Your catering contract is not inclusive of décor and entertainment, such as flowers, lighting, band, etc. However, we can provide you with an extensive list of our preferred vendors for all these services please inquire with your Sales Manager for more details. CAN YOU PUT A TENTATIVE HOLD ON MY DATE UNTIL I MAKE MY DECISION? We will gladly place a complimentary hold to our calendars on your desired date(s)/space(s) for a limited time. If within that time, another client expresses interest in the same date, you have first right of refusal, at which point you will have the option of paying your deposit (if approval has been received) or releasing the date to the other client. WHEN DO I PAY THE DEPOSIT? In all event spaces except the Fifth Floor of the Dorothy Chandler Pavilion, written approval from the Music Center is required before a signed contract and deposit can be accepted from the client. Once we have found an available date for the space(s) you want, we will submit a request to the Music Center. Approval time can take as long as one to two weeks, with the exception of the Fifth Floor. We request a deposit of 50% of your total contract amount to confirm your event within 10 days of approval, to secure your date. The remaining balance is due in full, seven days prior to your event date. The terms and conditions of your contract will explain in more detail.

7 FREQUENTLY ASKED QUESTIONS WHAT ARE UNION FEES? Union fees are required by the Music Center to protect the integrity of the event space, which is first and foremost, a performing arts center. Union fees will apply to all labor that is done in the rented space (with the exception of the Founders Rooms and Fifth Floor), which may include, but is not limited to: Audio sound system, microphone needs, musical performances (DJ, band, etc.) Visual slideshow, Power Point, projectors, screens Props stage construction, movement, usage Extensive Photography and Videography Lighting overhead, pin spotting, ambience An estimate of your union fees will be provided on your contract; however, your final estimate cannot be determined until the final walk through is conducted with the building Production Manager. Total union fees will be assessed following the conclusion of your event. WHEN CAN I SCHEDULE A TASTING OF MY MENU? We offer a complimentary tasting for up to four guests for all confirmed events generating food and beverage sales exceeding $10,000. Tastings are usually scheduled six to eight weeks prior to your wedding. This is an opportunity to make menu selections, food presentation decisions, and any other food recommendations prior to your event. Unfortunately, hors d oeuvres will not be available at the tasting due to their labor intensity. Your Sales Manager will work with you on selecting the best items for your tasting. WHAT TIME DOES MY EVENT NEED TO END? Your event may go as late as you would like; however, please keep in mind that many fees associated with your event are billed on a per hour basis and may have extra costs when an event runs into overtime (i.e. labor, union, ushers, security, etc.).

8 FREQUENTLY ASKED QUESTIONS HOW MUCH IS PARKING? The County of Los Angeles operates and sets parking rates at the Music Center. Self parking is available for $20.00 per car on weekdays until 4:30pm. Parking rates drop to $9.00 after 4:30pm and on weekends. Valet parking is available by special arrangement. You have the option of hosting both self and valet parking for your guests, or they guests may pay for their own parking. WHAT IS THE ROOM SET-UP FEE FOR THE FIFTH FLOOR? The Fifth Floor is the only space that does not carry a room rental fee. Because the space has its own unique entrance, ushers are not required; however, there may be a security fee. The Fifth Floor is also a non-union space. We charge a room set-up fee for the use of our dance floor, stage, risers, etc. Depending on your needs, this fee may range from $ $ and a food and beverage minimum may be required. DO WE HAVE TO PAY GRATUITY TO THE SERVERS? Gratuities are never expected but are always appreciated. CAN I USE CANDLES IN MY DÉCOR? A fire permit issued by the Los Angeles Fire Department must be acquired before the use of any candles at the Music Center and Walt Disney Concert Hall. A sample of your candles and holders/centerpieces must be presented to the Fire Marshall for a permit prior to your event. We must have a copy of your fire permit two days prior to your event, as well as on site the day of your event. ARE THERE ANY HIDDEN FEES? From the date of your initial inquiry, we do our best to provide accurate estimates for all fees (labor, room rental, ushers, security, union, etc.) based on the details provided by the client; however, many of these fees are dependent upon the duration and logistics of your event, and cannot be completed until a final walkthrough with the Music Center Production Manager, and other key event personnel, has been conducted. It is important to schedule a walkthrough with all of your vendors together in order to avoid any surprises the day of your event, which may result in an increase of your fees. It is also best to communicate via all details to your Sales Manager as soon as possible. To receive a proposal for your event or to schedule a walk through, please contact PATINA CATERING 135 N. Grand Avenue, Fifth Floor, Los Angeles, CA P F