Meeting Planning Information

Transcription

1 Meeting Planning Information Hotel Bildungszentrum 21 AG Missionsstrasse 21 CH-4003 Basel Phone Fax

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3 Many Thanks for Your Inquiry! Would you like to hold a seminar or meeting for up to 200 participants? If so, you might like to include an enoyable lunch break in the foyer of our hotel, or in our Rose Garden Restaurant, or our spacious park. An additional possibility would be a dinner evening with your attendees in our cozy Spalenkeller. It is a unique downstairs banquet room, whose walls are made from stones that came from Basel's old city walls when they were torn down in the mid-1800s. We would be happy to help you to plan your event and then support it. Just contact us: Hotel Bildungszentrum 21 Missionsstrasse 21 CH-4003 Basel Tel: Fax: Mail: info@bildungszentrum-21.ch Be our guests in the heart of Basel, and enjoy combining work and relaxation. Discover the special atmosphere of our country hotel--located right in the middle of the city. Seite 3

4 Facts and Figures for Hotel Bildunzentrum 21 Hotel Bildungszentrum 21 and Mission 21 (Basel's Protestant Missionary Center) are a spirited an effective partnership. The Mission House is 150 years old and wonderfully located in a 15,000 square meter park, right in the heart of the city of Basel. The facilities include: 73 Modern Guest Rooms All rooms are equipped with an internet connection, TV and telephone. In addition we have special rooms for handicapped persons and persons with allergies, plus rooms for smokers. 18 Meeting Rooms The decor of the rooms is contemporary. All common technical equipment you may need is available from us for rent. 2 Meeting Rooms in the Oekolampad Center At this separate location, we can offer you meeting rooms for up to 400 persons. (See separate information.) Restaurant Zum Rosengarten Our meals are prepared from fresh and seasonal products. Our emphasis is on quality rather than extravagance. A Menu of the Day is always available (soup or salad, main course and dessert), plus our Plate of the Day, and a fine and varied salad buffet. Spalenkeller Banquet Room Downstairs in our rustic Spalenkeller you will be surrounded by stone taken from the ancient walls of the city of Basel. A special place, offering a different dining experience. We greatly enjoy our hotel, meeting center and restaurants and would like to share them with you! Seite 4

5 Meeting Cost Rates Our Daily Rate from CHF per Person This covers the following fees and services: meeting room rental fee. basic audio-visual equipment (overhead projector, flip chart, bulletin board, lectern and W-LAN). meeting room mineral water service. morning coffee break at our breakfast buffet - coffee, tea, fruit juices, croissants and fresh fruit basket. business lunch (main course meat or vegetarian, salad and dessert), plus coffee and mineral water. A "stand up" lunch is also possible. Afternoon coffee break, also including fruit juices, fresh fruit, and a selfservice pastry buffet (cakes, pies, small pastries). Our Half-Day Rate from CHF This covers the following fees and services: meeting room rental fee. basic audio-visual equipment (overhead projector, flip chart, bulletin board, lectern and W-LAN). meeting room mineral water service. morning coffee break at our breakfast buffet - coffee, tea, fruit juices, croissants and fresh fruit basket. or afternoon coffee break, also including fruit juices, fresh fruit, and a selfservice pastry buffet (cakes, pies, small pastries). business lunch (main course meat or vegetarian, salad and dessert), plus coffee and mineral water. Our Daily Rate including an Overnight Stay from CHF per Person This covers the same fees and services as our Daily Rate, but also includes: Overnight stay in a single room, incuding breakfast buffet and services, plus a "mobility ticket" giving free access to Basel city public busses and trams. The price does not include Basel City's guest tax. Would you like to reserve a generous-sized room and services for a meeting of 5 people or less? Please ask us for a quote based on the above meeting cost rates. Seite 5

6 Food and Beverages Lunch Plate of the Day, with a small salad. CHF Salad from our buffet (price per 100g) CHF 3.80 Menu of the Day (3-course) CHF Dessert of the Day CHF 7.00 Evening Meal Dinner Menu (3-course) CHF Coffee Breaks Coffee/Tea CHF 4.10 per person Coffee/Tea and croissant or braided bread CHF 6.50 per person Coffee/Tea and cake CHF 9.00 per person Fruit Basket (serves up to ca. 6 persons) CHF per basket S. Fruit Basket (serves up to ca. 15 persons) CHF per basket M. Fruit Basket (serves up to ca. 35 persons) CHF per basket L. Fruit Basket (serves up to ca. 60 persons) CHF per basket Fruit Juices (Max Havelaar) CHF per liter Coffee/Tea, fruit juices, fresh fruit and your choice of pastries from our buffet CHF per person Seite 6

7 Meeting and Group Rooms Main Fl. M.F. West Room Name m2 Half-day or Evening* Wholeday* Auditorium Lingua Franca-Saal Kapelle Selamat-Saal Tahuna-Saal Darsane-Saal M.F. East Upstairs Downstairs Bienvenidas-Saal Bali-Zimmer Tierras Altas-Saal Campesino-Saal Marhab Zimmer Akropong-Zimmer Gavva-Zimmer Komitee-Zimmer Hermann Hesse- Stube Spalenkeller Freetown-Forum Rumenka-Saal Mocomoco-Saal Group Rooms * The rooms come equipped with a flip chart, bulletin board, lectern and W-LAN service. In-room mineral water service (carbonated and still) is included. We have larger rooms available at the Oekolampad Center. Please ask for information. 1 with discussion tables (adjustable height) Seite 7

8 Equipment Rental Type Price in CHF per day Computer projector with loudspeaker CD-Player 30.- Slide projector (dual lens, automatic fade) 50.- Slide Projector (basic, wih carousel) 30.- DVD-player 30.- Flipchart 20.- Overhead projector 30.- Laptop computer Microphone system (includes 2 microphones) Lectern 30.- Monitor (flat screen, 66 cm) 80.- Bulletin board 20.- Simultaneous translation system (4 languages) Video player each additional microphone costs CHF Seite 8

9 General Terms Applying to Meeting Room and Group Reservations Reservation Reservations are defined exactly: We guarantee your reservation. Please report at least 48 hours before the event the exact number of people who will attend. If fewer people attend, we will charge for this pre-reported number of guests. Cancellation Costs 90 to 61 days before arrival: CHF fee for administrative costs. 60 to 31 days before arrival: 50% of the reserved room rental. 30 days or less before arrival: 100% of the reserved room rental. 3 days before arrival: 100% of all costs for the meeting as planned. Organisation Agreement regarding all details, i.e. - setting up the rooms - equipment to be provided - coffee/refreshment breaks - meal times - hotel rooms at least 10 days before arrival. Basic Audio-Visual Equipment Each meeting room (not including additional group rooms) includes an overhead projector, flip chart, bulletin board and lectern. Additional technical aids are charged separately, according to our price list. Availability Specific room assignments are provisory and are subject to change at any time by us. Seite 9

10 Withdrawing from a Contract We reserve the right to withdraw without damages from a contract if it is determined, after creation of the contract, that the type of event does not fit our guidelines for the nature and content of events to be held in our facilities. Groupe Reservations of Hotel Rooms Group Hotel Room Reservation Cancellations 3 months prior: complete cancellation is allowed days prior: 50% of reserved rooms can be cancelled days prior: 25% of reserved rooms can be cancelled days prior: 05% of reserved rooms can be cancelled Less than 2 days prior, no rooms can be returned without incurring cancellation costs. "No-shows" will be billed for. To avoid misunderstandings, we ask you to please send us any cancellations by regular post or by internet (e.g. message). Invoicing After the agreed start date, your invoice is caculated on the basis of the number of guests confirmed to us in writing at least 48 hours before the event. Accepted Forms of Payment Cash (CHF, Euros, and US Dollars), EC-Direct Card, Swiss Postcard, or (by arrangement) with credit cards or by invoice-based transfer of funds. Price Prices subject to change without prior notice. Miscellany Any special cleaning (of spills, etc.) is charged at CH per hour. In case of theft, Hotelbildungszentrum AG shall not be held liable. Basel, 1. Januar 2014 Seite 10

11 How to Find Us By automobile From the Autobahn (freeway) take exit "Basel City" direction "Bahnhof SBB". From the Bahnhof (train station) go in the direction "Universitätsspital". At the intersection "Spalentor" turn left onto Missionsstrasse. We are on the left (opposite) side. Turn left across Missionenstrasse into our parking lot (Einfahrt Parking) using the second entrance (Missionsstrasse 21). Öffentliche Verkehrsmittel From Bahnhof SBB (Basel's main Swiss train station): Bus 30, to Haltestelle (stop) "Spalentor", walk 300 steps to Missionsstrasse 21. Tram 1: Direction Dreirosenbrücke, Haltestelle (stop) "Birmannsgasse" (5th stop). Walk down Birmannsgasse to Missionsstrasse and turn left. Continue walking to Missionenstrasse 21. From Badischer Bahnhof (Basel's German train station) or from Messe Basel: Bus 30 to Haltestelle (stop) "Spalentor", walk 300 steps to Missionsstrasse 21. From EuroAirport Basel/Mulhouse: Bus 50 to Bahnhof SBB. Change there to Bus 30, get off at Haltestelle (stop) "Spalentor", and walk 300 steps Missionsstrasse 21. Seite 11

12 Hotel Bildungszentrum 21 AG Missionsstrasse 21 CH-4003 Basel Telephone Fax Seite 12