Retreat Center Info & Rates

Transcription

1 Sept Retreat Center Info & Rates Barefoot Republic Camp & Retreat Center sits on 110 acres on Barren River Lake outside of Scottsville, Kentucky. We welcome all those who seek to get away and enjoy a place of beauty, refreshment and reflection. The camp is available for weekend retreats and week-long activities, such as youth camps or corporate retreats. Rates for facility use and facilitated activities are on page 5. AMENITIES Housing We currently can house 150 people. Facilities include two treehouse villages (three adjoining cabins in each); two bedrooms in the multipurpose building; a barn loft with two large bedrooms; and a lake house with four bedrooms. Each building has full bathrooms, and is heated and air-conditioned. We anticipate the completion of a third treehouse village in April 2016, increasing capacity to 204 people. Meeting Space Our multipurpose building has a fully equipped commercial kitchen, cafeteria-style seating for 150, corporate meeting space, a recording studio, and full bathrooms. We also offer a 6,000 sq. ft meeting space that can seat up to 400, with full stage/sound and 3-screen projection; an amphitheater with a large stage, large open deck areas under the treehouse cabins, and two tents (30x30 and 40x60). Recreation Other amenities include: our rec lake (blob, wet-willie slide, aqua mat and beach area), 600 zip line, low-ropes course, Gaga Ball, 9-hole Disc Golf course, horseback riding, football and soccer field, whiffle-ball field, full court basketball, inflatable water slide, sand volleyball, 9 Square In The Air, tetherball, carpetball, bouldering wall, skate park, archery, paintball, pontoon boat, and canoes. There is also access to open fields, woods, a spring-fed creek, hiking trails and our cove on Barren River Lake. Barefoot Republic * 8824 Brownsford Road * Fountain Run, KY *

2 CHECK IN/OUT PROCEDURES A staff member will meet you to assist with check-in unless other arrangements are made in advance. A week prior to your retreat you will receive Check-out Procedures included with your Check-in Letter. We appreciate your cooperation with the check-out procedures as your assistance helps keep our costs and your expenses as low as possible. While at Barefoot, sports equipment etc. can be checked out of the cafe. Please plan to complete your final check-out with a Barefoot staff member. DEPOSIT, CANCELLATION & INVOICING Securing dates for your retreat requires a non-refundable deposit equaling 25% of the minimum guarantee or $500, whichever is greater. At 6 months out, a 2nd non-refundable deposit of 25% is due, and again at 3 months out. If no damages occur, the deposit will be credited toward your balance on the final invoice. If cancellation occurs after 90 days out, groups are obligated to pay 75% of minimum guarantee. A food count must be provided 1 week before your arrival, and final numbers from your retreat must be submitted to BRC within 24 hours after your retreat. We will invoice your group based on reservations (for food) and usage (for lodging). Please make checks payable to Barefoot Republic Camp. Payment is due in full upon receipt of invoice, and a late fee of 3% will be charged for every 10 days after invoice is issued. HEALTH & PERSONAL SAFETY Barefoot Republic Camp is a smoke-free environment. No drugs or other controlled substances are permitted. Firearms, weapons of any kind, and fireworks are prohibited. Campfires may only be built with permission of the director and only in designated areas. All fires must be monitored and put out before leaving the area. Guests should be aware that the property is a nature-filled setting with inherent risks such as poison ivy, tree roots & limbs, rough terrain, mosquitoes, ticks, etc. Guests are requested to park vehicles in the gravel parking lot for the duration of their stay. Barefoot Republic Camp is not responsible for lost or stolen personal items. Medical services are not available on site. If desired, guests should provide their own currently certified CPR/ First Aid personnel and medical supplies for their group. An AED is available. Barefoot Republic Camp does not furnish camper/guest/retreat group insurance. Guests should check with their sponsoring authority regarding coverage for off-site activities. Please observe speed limits and property boundaries at the camp entrance and on the way to the lake house. FOOD SERVICE & CATERING The commercial kitchen is available to groups renting the facilities for an additional charge of $50 per meal (to groups not utilizing our catering services). The kitchen includes 2 fryers, large grill, 2 convection ovens, tilt skillet, ice maker (snow cone ice!), refrigerator, freezer, pots, pans and utensils. The lake house also has a large gas grill available. Barefoot Republic Camp is also happy to provide food service for you. This will generally cost a minimum of $6.00/person for breakfast, $6.50/person for lunch and $8.25/person for dinner. Please note that pricing may fluctuate based upon the menu desired. If interested, please see the menu and pricing on page 6 and contact us for more information. 2

3 FREQUENTLY ASKED QUESTIONS Does our group need to have individuals sign a hold harmless agreement and/or medical waiver? No. However, we do ask that if you are part of an organization, such as a church, school, etc., that you provide proof of insurance for off-site activities. Can we build a bonfire? Yes, bonfires may be scheduled in advance with our staff. Please communicate the date and time desired, and your bonfire will be prepared in designated areas. Are paper products available? Yes, Barefoot Republic provides all toilet paper and paper towels. However, we ask that each group bring their own paper plates, cups and utensils if not utilizing our food services. Do Barefoot Republic Camp staff live on site? No. However, our Operations Director and his family live a few miles away, and our Facilities Director lives just across the street. Their contact information is included in our welcome packet for groups renting the facility. What type of audio/visual equipment is available? We have a digital, 16-channel board, sound system, projector and screen available in our large group meeting space (UN) for no additional charge. We also have a small, portable PA that is available at no charge. What are best places to stop between Nashville and Barefoot Republic Camp for fuel and meals? We recommend stopping for fuel off of exit #2 or exit #6 right after you enter Kentucky. These exits have the cheapest fuel. Exit #2 has a Walmart, Cracker Barrel, Zaxby s and Burger King. Exit #6 has a Wendy s and Subway. Alternately, you may take Hwy 31 through Gallatin. Chick-fil-A, Starbucks and grocery stores are available along this route. We also recommend grabbing a meal in Scottsville on the way to the camp. Earl G. Dumplins and 1881 on Main are on our favorite spots along the way. Or, you can always stop at Pizza Hut, Taco Bell, Subway or Las Mariachas. Three miles east of camp in Fountain Run you will find a Dollar General, a Hardware/General Store, and a restaurant called Nannie Jo s. Do you have paintball equipment? Yes, we own Tippmann 98 paint ball guns. These are available to rent for $12 per day per gun, which also includes CO2 refills (tank on campus). We also supply paint balls at cost ($45/case and 2,000 paintballs in a case). We do require that you use our paint for our guns to help us preserve the life of our equipment. Please feel free to bring your gear if you would like to play as well, but make prior arrangements so a BRC facilitator is available and we can insure the trails and field are prepared in advance for your group. Can our group use the low ropes course? Yes, though insurance requires that we provide a trained facilitator for your group. We currently have 9 initiatives on the low ropes course (wild woozy, single-line traverse, mohawk walk, climbing wall, all aboard, spiders web, nitro crossing, whale watch and fireman s chute). Our fee per facilitator is $100/hr, and a facilitator is required for every people in your group. Can our guests ride the horses during our retreat? Yes, the horses are available to use during your retreat, ONLY with a Barefoot Republic facilitator. Facilitators are available for $50/hour. What is your alcohol policy? If you would like to bring alcohol on site, you must make prior arrangements and send us a copy of your insurance policy with Barefoot Republic Camp listed as being additionally insured. Can we bring more than 150 people on our retreat? Yes, we have had groups squeeze more than 150 folks into the treehouse cabins, barn and multipurpose building. The numbers we list, however, are what we would recommend. The lake house may also be rented separately for additional accommodations (see below). Groups are also welcome to bring tents for outdoor camping and there is 1 RV hookup located on campus. Is there a private place for a guest speaker, pastor, family, etc. to stay? Yes, we have two rooms in the multipurpose building set up with bunk beds (full bath in the basement) and there is also a lake house (that may be rented for an additional charge) on property adjacent to the camp. The lake house sleeps up to 16. Camp rates apply and there is a minimum nightly fee of $150 per night. How many people can your corporate meeting spaces accommodate? We have 250 chairs in the UN, though the space can seat up to 400. The Sparrow Amphitheater can seat 125, with 75 additional outdoor chairs for groups up to 200. The DC comfortably seats

4 AREA RESOURCES Scottsville, KY is 9 miles west of our facility you pass through on the way from Nashville. This small town provides medical facilities, grocery stores, gas stations, fast food and a handful of local, sit-down restaurants. Fountain Run is 3 miles east, with fuel, Nannie Jo s restaurant, a corner store and Dollar General. Bowling Green, KY is 45 minutes NW of Barefoot Republic and offers most major restaurants and stores groups might need, such as Lowes, Walmart, etc. Glasgow, KY is slightly closer at just over 30 minutes due north, and will offer some of the same stores. Closer outdoor rec areas and resources include Barren River Lake State Park (tennis, athletic fields, horses, golf, boat & jet ski rentals, etc), the Brownsford Boat Ramp (located off of Brownsford Rd. ~1/8th of a mile from Barefoot Republic Camp) and Walnut Creek Marina (no boat or jet ski rentals). The area also includes tourist attractions and outings such as the Corvette Museum, Mammoth Cave and many Mennonite & Amish farms for local produce. FACILITY LOCATION Barefoot Republic Camp is located on Barren River Lake in Fountain Run, KY. Our address is 8824 Brownsford Rd., Fountain Run, KY From Nashville, TN (South of property) Estimated Time: 1.5 hrs Approximate Distance: 75 miles From Louisville, KY (North of property) Estimated Time: 2 hrs. Approximate Distance: 120 miles From Knoxville, TN (East of Property) From Memphis, TN (West of property) Estimated Time: 3 hrs. Estimated Time: 4.5 hrs Approximate Distance: 170 miles Approximate Distance: 300 miles 4

5 RETREAT CENTER RATE SHEET FACILITY USE Overnight Use*: Friday & Saturday: $34/person/night Sunday-Thursday: $29/person/night or $1,000 minimum per night Day Use*: Weekend package: (2 night/4 meal) Lake House: Kitchen: $20/person or $1000 minimum per day $89/person additional housing for $150 per night $50/meal if not utilizing our catering service. *Please note the minimum charge of $1000 per day/night for use of the camp facilities. No charge for children under 5. Securing dates for your retreat requires a non-refundable deposit equaling 25% of the minimum guarantee or $500, whichever is greater. ADDITIONAL AMMENITIES Catering: Breakfast options start at $6.00, lunch at $6.50 and dinner at $8.25. See next page for full menu options & pricing. Meeting tents: 60x40 tent for $600, 30x30 tent for $450 (price includes set up & tear down) Inflatable slide: $250/day FACILITATED ACTIVITIES Horseback Riding: Low Ropes Course: Paintball: Recreational Lake: Predator Zip Line: Pontoon Boat: Jet Ski: BRC facilitator required at $50/hr BRC facilitator required at $100/hr for every people in group BRC facilitator required $12/gun and $45/case of paintballs BRC paintballs required w/ BRC guns 6 BRC lifeguards & staff required at $10/person for 2-hr block (20 person min) 3 BRC facilitators required at $100/hr BRC facilitator required at $300/hr, tubes included BRC facilitator required at $200/hr 5

6 MENU OPTIONS Please circle your choices below and print additional pages if you would like catering for multiple days. Please note we need a food count 1 week ahead of your arrival. Once food is ordered, you will be charged per meal for the food count you provided. Date Maximum number to be catered BUILD YOUR OWN BREAKFAST (served at 8 am with coffee, milk and juice) Request different time #1 - $6.00/person: Eggs, choice of pancakes, waffles or biscuits & gravy and 1 breakfast side item #2 - $7.25/person: Eggs, choice of pancakes, waffles or biscuits & gravy and 2 breakfast side items #3 - $8.25/person: Eggs, choice of pancakes, waffles or biscuits & gravy and 3 breakfast side items Side Items cereal, fresh fruit, bacon, sausage, hash brown casserole, oatmeal & toppings, yogurt & toppings Add breakfast sandwiches for $1.25/each Sausage, Bacon, Tenderloin (grilled or fried), Chicken, Country Ham Add half & half or specialty creamers for $.50/person BUILD YOUR OWN LUNCH (served at 12 noon with tea and lemonade) Request different time $6.50/person: Choice of lunch entree below and 2 side items #1 - Hamburgers #5 - Fried Chicken Tenders #9 - Chicken Sandwich (grilled or fried) #2 - Veggie Burger #6 - Grilled Chicken Tenders #10 - Cheese, Pepperoni or Veggie Pizza #3 - BBQ Chicken Sandwich #7 - Ham, Turkey or PB Sandwich #11 - Philly Cheesesteak Sandwich #4 - Tacos (3) #8 - Club Sandwich on Croissant Side Item #1 Side item #2 BUILD YOUR OWN DINNER (served at 6 pm with tea and lemonade) Request different time $8.25/person: Choice of dinner entree below, rolls and 2 side items. #1 - Pork Tenderloin Roast #5 - Vegetarian Stir-fry #9 - Meatloaf #2 - Fried, Bone-in Chicken #6 - Grilled Chicken Quesadillas #3 - Grilled Chicken Tenders #7 - Chicken on Rice #4 - Fried Chicken Tenders #8 - Spaghetti with Meat Sauce (& garlic bread) $9.25/person: Choice of dinner entree below, rolls and 2 side items. #10 - Sliced Roast Beef #11 - Sirloin Tips with Mushrooms & Onions #12 - Turkey and Dressing Side Item #1 Side item #2 LUNCH/DINNER SIDE ITEMS (Additional sides available for $1.00/person. Salad bar available for $1.50/person) Carrots Corn Green beans Turnip greens Mashed potatoes Baked apples Baked Beans Pinto beans Baby bakers Rice pilaf Macaroni & cheese Baked potatoes Dressing Sweet peas French fries Sweet potatoes Asparagus Steamed veggies Lima Beans Potato chips Refried Beans Augratin potatoes Squash Casserole Mexican Rice DESSERT OPTIONS #1 $.50/person: Apple Crisp, Chess Squares, Brownies, Cookies, Rice Crispy Treats or Fruit Cobbler #2 $1.00/person: White or Chocolate Sheet Cake, or S mores for the campfire #3 $1.50/person: Assorted Pies 6