BOOKING CONFIRMATION & OTHER INFORMATION

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BOOKING CONFIRMATION & OTHER INFORMATION Please remember to SAVE this document before completing & returning. Also, for DIETARY REQUIREMENTS, see last page.

1 BOOKING CONFIRMATION & OTHER INFORMATION Please remember to SAVE this document before completing & returning. Also, for DIETARY REQUIREMENTS, see last page. Please this information to us at least 48 hours before your event. We are happy to take details over the phone but do ask for confirmation by , in order to reduce error. Thank you. OUR CHARITABLE WORK Since 1982 we have helped vulnerable people develop life skills, have fun and make new friends. This happens at home, in the community, on a one-to-one basis or in small groups. Our clients tell us they feel more self-confident about achieving their goals. Some of our people choose to learn new work skills, such as baking, cake-decorating and serving conference-users. Others choose to chat with friends, relax and laugh. Many enjoy doing both. We have a great reputation as an accessible venue for meetings and conferences. This creates real life work experience for our clients. Socially responsible, forward thinking organisations using us for their conference needs directly contribute to helping fund our charitable aims. More importantly in doing so this can offer a genuine opportunity to help our people on their journey towards greater independence and progress towards employment. 1 You're welcome to visit anytime. We'd love to see you!

2 Meeting rooms 3 Catering & refreshments 4 Your Conference Menu 5 What others say 6 Conditions of Hire 7 Directions (please copy and circulate to you attendees) 8 Booking, Catering & Dietary Requirements 9 & 10 2

The Somerset Suite The Conference Room The

The Loft Boardroom Up to 20 Up to 24 Up to

Shape with tables Up to 16 Up to 20 Up to

to 90 Classroom or Exam Style Up to 20 Up

applicable Up to 100 If you have any other

00 The above rates are Monday to Friday.

An additional 30-minute room hire for set

3 The Somerset Suite The Conference Room The Loft Style Somerset Room Conference Room The Loft Boardroom Up to 20 Up to 24 Up to 80 Theatre Up to 30 Up to 34 Up to 160 U Shape with tables Up to 16 Up to 20 Up to 60 U Shape no tables Up to 25 Up to 30 Up to 90 Classroom or Exam Style Up to 20 Up to 24 Up to 120 Cabaret Not applicable Not applicable Up to 100 If you have any other layout requirements please ask us. Room Hire Rates Hourly Rate Day Rate (09:00 17:00) The Somerset Room The Conference Room The Loft The above rates are Monday to Friday. Please enquire for weekend rate. An additional 30-minute room hire for set up and clear up is added to the Somerset & Conference Rooms. An additional 60 minutes is added to The Loft. 3

We have a great reputation as an accessible venue for meetings

This creates real life work experience for the people we

Socially responsible, forward thinking organisations using us

help our people on their journey towards greater independence.

greet you, serve your refreshments and if you choose, prepare

Or you might just want a tasty treat instead during your break.

including gluten free options, are freshly baked and

4 We have a great reputation as an accessible venue for meetings and conferences. This creates real life work experience for the people we support as a charity. Socially responsible, forward thinking organisations using us for their conference needs can offer a genuine opportunity to help our people on their journey towards greater independence. Our Service Users who help host conferences, will meet and greet you, serve your refreshments and if you choose, prepare your buffet. Or you might just want a tasty treat instead during your break. Kute Kakes is a small social enterprise where delicious cakes, including gluten free options, are freshly baked and decorated, in-house by our service users as part of their work and personal development opportunities. Our Conference Menus are on the following pages, providing lots of choice to make your event something special. 4

The Finger Buffet A selection of freshly made sandwiches with wholemeal and white bread, garnished with fresh crisp salad and crisps The Build Your

Roasted Pepper Crust Beef, Honey and Mustard Glaze Home Cooked Gammon, Roast Paprika Chicken Breast, Continental Meat platter, Homemade Stilton and

Cold Poached Salmon, North Atlantic Prawn Marie Rose, Smoked Fish Selection Choose 6 items from Crisp Lettuce, Tomato and Onion salad, Greek Salad,

5 The Finger Buffet A selection of freshly made sandwiches with wholemeal and white bread, garnished with fresh crisp salad and crisps The Build Your Own Buffet Choose from the following selections, all served with a bread selection, relishes and fresh fruit platter: Choose 4 items from Cold Roasted Pepper Crust Beef, Honey and Mustard Glaze Home Cooked Gammon, Roast Paprika Chicken Breast, Continental Meat platter, Homemade Stilton and Pear Quiche, Marinated Vegetable Kebabs. Cold Poached Salmon, North Atlantic Prawn Marie Rose, Smoked Fish Selection Choose 6 items from Crisp Lettuce, Tomato and Onion salad, Greek Salad, Couscous, Pasta Salad, Waldorf salad, Beetroot Salad, Cucumber and mint dressing, Coleslaw, Potato Salad The Working Lunch Selection of Danish open sandwiches, on continental bread selection, homemade vegetable quiche and homemade sausage rolls with onion chutney 5

I wanted to say a huge thank you for your patience and hospitality at our recent conference.

Given there were nearly 100 of our delegates attending, what a pleasure they were!

They were attentive, engaging and genuinely interested in getting to know us.

They were good at keeping to the tight time scales I had allowed on our agenda and really supported us.

Amanda Wilcox, Area Performance Manager, South West, Midlands & Wales South West Foundation is very grateful to you for helping us to make this event so enjoyable and worthwhile.

6 I wanted to say a huge thank you for your patience and hospitality at our recent conference. This is the third year we have used you and as always you accommodated all of our requirements. As for your clients helping out on the day. Given there were nearly 100 of our delegates attending, what a pleasure they were! All of my Bank Managers commented on how wonderful they were to chat with and that we could learn a lot from their customer service skills. They were attentive, engaging and genuinely interested in getting to know us. They served the teas and coffees in a speedy efficient way whilst also bringing a really human element to the day. The cupcakes they made for us were wonderful. They were good at keeping to the tight time scales I had allowed on our agenda and really supported us. It was an absolute pleasure to meet them all and I hope that next time we use you they will be able to help us out again. Once again a huge thank you! Amanda Wilcox, Area Performance Manager, South West, Midlands & Wales South West Foundation is very grateful to you for helping us to make this event so enjoyable and worthwhile.... can I just say how well everything was organised. The environment was exactly right for the event... food was excellent and it made such a nice change to have lunch that was healthy, well prepared and so nicely laid out. The people assisting with providing tea and coffees were very helpful and attentive. This all made a real difference. I would like to take the opportunity of thanking the people who took the time and effort to make this a success. We recommend for anyone wishing to hold a similar event. Here are a few of the comments we received from participants. Loved it! This has been an excellent event Food fab and staff amazing Loved the relaxed environment Jan Crawley, CEO SWF 6

7 A cancellation fee will be charged on a sliding scale for any booking cancelled within one calendar month of the hire date. This policy will be implemented at management discretion. Four weeks notice no charge Three weeks notice administration charge Two weeks notice administration charge Less than one weeks notice 80% cost of hire Albemarle Life Skills is covered by Insurance for both Fire & Public Liability but hirers should make their own arrangements for any other cover required. General tidying after parties and sales, or any event which involves litter is the responsibility of the hirer. The hirer is responsible for any damage caused to buildings or furnishings. Please do not fix anything to walls or curtains by any method whatsoever. The Management has the right to terminate any function which if viewed detrimental to the goodwill of Albemarle Life Skills or is not consistent with the charity s purposes and aims. The Management has the right to refuse entry to, or evict any person who has caused or is in the opinion of the Management likely to cause a nuisance, annoyance or disturbance to other users. VAT will not be applied to any room hire booking with tea and coffee only. Address: The Albemarle Centre, Albemarle Road, Taunton, Somerset, TA1 1BA bookings@alblifeskills.org Telephone: We look forward to being of service 7

By Rail From Taunton Railway Station, leave the station by either exit then turn left. Cross the Road at the lights and keeping walking towards town.

Keep on the same road, past Hankridge Retail Park (on the right), past Mercedes and ASDA (on left), past Audi (on right), across roundabout, past Priory Fields Retail Park (on right), across mini

At Morrisons (on left) either park here if visit is less than two hours OR at the junction just after Morrisons turn either left of right for main car parks (see below).

8 By Rail From Taunton Railway Station, leave the station by either exit then turn left. Cross the Road at the lights and keeping walking towards town. Albemarle Road and Albemarle Centre is on the right hand side. Less than 5 minutes. By Car J25 M5 Take A358 towards town centre. Keep on the same road, past Hankridge Retail Park (on the right), past Mercedes and ASDA (on left), past Audi (on right), across roundabout, past Priory Fields Retail Park (on right), across mini roundabout, past Shell petrol on left, past rear of County Cricket Ground. This on a clear traffic run is a few minutes. At Morrisons (on left) either park here if visit is less than two hours OR at the junction just after Morrisons turn either left of right for main car parks (see below). A358 (from West Somerset) A38 (from Wellington) From Cross Keys Pub follow the A358 into Taunton. At third mini-roundabout either take Greenway Road (left) to the end and follow signs for Railway Station and main car park OR Staplegrove Road (right). Take Staplegrove Road to the end and turn left at Junction, then next left into Belvedere Road and main car park. To walk from Railway Station follow instructions above. From Belvedere Road, exit car park onto main Station Road, turn left and Albemarle Road and Centre is on the left. As approaching Taunton turn left past cemetery (on the right) onto Silk Mills Road (A3065) and follow to the end. At mini-roundabout turn right and follow instructions above for A358. PARKING SAT NAV There are five Car Parks all within a few minutes walk. Morrisons, Railway Station (two) and Belvedere Road and one at Canal Road ( 4.00 for 12 hours, correct at time of preparation). Postcode for Sat Nav is TA1 1BA 8

9 Railway Car Parks Belvedere Car Park Canal Road Car Park 4.00 for 12 hours Please remember to copy & circulate directions to attendees. Thank you Organisation details Your Organisation Name: Name of meeting/course if different: Your address: Contact name (for booking enquiries): Telephone: Date of Hire: Time of Meeting: From: To: Lunch break time: Other break times: Room(s) required: Purchase Order Number: address for invoice: Invoice name and address if different: Requirements (please tick all requirements) Numbers attending: How would you like the room set up? Please refer to layout options in this booking form. Flipchart? Powerpoint Projector per day Powerpoint Projector half day Laptop? Screen? 5.00 PA System Free Hearing Loop Free WiFi is available 9

10 If you are planning to use your own Laptop at a conference we recommend you visit in advance to ensure you can connect to the network. Photocopying is available at 10p per copy and can be added to your invoice. Refreshments & Catering Fair Trade Tea/Coffee per delegate 1.00 Fair Trade Tea/Coffee/Biscuits per delegate 1.25 Fair Trade Tea/Coffee and baked in-house cakes 1.75 Orange & other fruit juices per jug 2.50 Finger Buffet per delegate 4.50 Working Lunch Buffet per delegate 6.00 The Build Your Own Buffet per delegate 7.50 Name E-Signature Position Date Enter Y for Yes No of Servings catering & dietary requirements Pre-event notification please supply at least 48 hours prior to your event Date of Hire: Time of Meeting: From: To: Lunch break time: Other break times: Any changes to original booking or any other requirements: Confirmed final numbers attending Fair Trade Tea/Coffee per delegate 1.00 Fair Trade Tea/Coffee/Biscuits per delegate 1.25 Fair Trade Tea/Coffee and baked in-house Cup Cakes 1.75 Orange & other fruit juices per jug 2.50 Delegate No. No of Servings Catering Buffets please refer to your original Booking Information Form for menu details Finger Buffet per delegate 4.50 Working Lunch Buffet per delegate 6.00 The Build Your Own Buffet per delegate

11 DIETARY REQUIREMENTS & ALLERGENS Please enter dietary requirements below. Dietary Requirements Name E-Signature Position Date Please also remember to circulate directions to attendees. Thank you 11

C o n f e r e n c e s

C o n f e r e n c e s A l v e s t o n H o u s e H o t e l, A l v e s t o n, T h o r n b u r y, B r i s t o l B S 3 5 2 L A Conferences Alveston House Hotel is Bristol s first choice of training and meeting