events made easy LANGLEY Street Langley, BC V2Y 0C

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1 LANGLEY Street Langley, BC V2Y 0C

2 DEAR VALUED GUEST, To help Meeting Planners and Facilitators organize their events, Sandman Signature Hotels & Resorts - Langley has designed this package to make all of your meetings effortless. Our Catering Professionals will assist you every step of the way to ensure that all of your needs, as well as the needs of your participants are met. Each room comes complete with telephone outlets, TV/Video connections and wireless internet. Administrative assistance with faxing, photocopying and courier service is also available through our Catering Professionals. Moxie s Grill & Bar is the proud caterer for all functions, bringing the exceptional quality and personalized service for which they are renowned, including a lounge on the same floor as all meeting facilities providing an intimate environment where you can relax, unwind and gather informally. Our catering menus have been specially designed to offer a wide variety of options from: Hot and Cold Breakfasts page 8 Working Lunches page 9 Energy Breaks page 6-7 Formal and Buffet Style Dinners page At Sandman Signature Hotels & Resorts - Langley you will find everything you need to make your stay comfortable. This includes complimentary in-room high speed internet, as well as our Star-Plus Corporate Advantage frequent guest program. The Sandman Signature Hotels & Resorts - Langley is the ideal location for your next meeting, seminar or conference. We look forward to working with you to make your next event a success. Green Key Eco Rating Sandman Hotel Group is a proud participant in the Hotel Association of Canada's Green Key Eco-Rating Program. This program is designed to recognize hotels that have taken significant steps towards sustainability through participation in environmental programs, best management practices, training programs and engineering which have benefited the environment and the local community. For a Four Green Key rating, each of the hotels have demonstrated national industry leadership and commitment to protecting the environment through its wide-ranging policies and practices in the areas of energy conservation, water conservation, solid waste management, community outreach, and building infrastructure, to name but a few. Sandman's commitment to sustainability and doing what we can to protect the environment for future generations has always been one of our company's core values. We believe that our guests will benefit from knowing that the hotel and banquet facility they have chosen is doing its part in trying to minimize its impact on the earth. 2

3 room names square feet class room theatre u shape board room rounds x 10 reception phone outlets modem links fernridge yes no willoughby yes no murrayville yes no Please ask your catering manager for room rates and availability. Room rates include water service and standard set-up. Special set-ups may require additional charges. Day rate is 8 hours, additional charges may apply. venue for your next event 3

4 MEETING ROOM 1 BANQUET ROOM floor plans MEETING ROOM 2 4

5 Equipment (per day) Flipchart - includes paper and markers $24.99 Whiteboard - includes markers $24.99 Easel $14.99 LCD Projector $ Screen 6 foot $29.99 Screen 8 foot $49.99 Speakerphone $89.99 Podium no charge Wired Microphone $74.99 Cordless Microphone $ Lapel Microphone $ Extension Cord $4.99 Power Bar $4.99 audio & video All audio visual pricing is subject to change and based on availability. We are happy to offer one wired internet port or wireless internet, complimentary in each of our meeting rooms. You are welcome to bring your own audio visual equipment ($4.99 energy surcharge). Please ask your Banquet Manager for pricing on any audio visual equipment you may require that is not listed. We would be happy to secure a quote for you. Pricing does not include applicable taxes or 15% service charge. 5

6 COFFEE BREAKS Hot Beverages Freshly brewed 100% Columbian regular and decaffeinated coffee, assorted regular and herbal teas Coffee / Tea carafe (10 cups) Coffee urn (75 cups) $2.99 per guest/per break $24.99 per carafe $99.99 per urn Cold Beverages Assorted individual juices Assorted diet and regular soft drinks Vivreau water Assorted fruit juices, 60 oz. pitchers (serves 10) Iced tea, 60 oz. pitchers (serves 10) Ice cold milk, 60 oz. pitchers (serves 10) Non-alcoholic punch (1 gallon) $2.99 each $2.99 each $3.49 per person $15.99 per pitcher $15.99 per pitcher $15.99 per pitcher $49.99 per gallon Fresh From the Bakery Assorted danishes and turnovers Assorted muffins Fresh baked croissants Assorted bagels with cream cheese, butter and preserves Assorted dessert squares Freshly baked jumbo cookies $31.99 per dozen $31.99 per dozen $31.99 per dozen $20.99 / half dozen $31.99 per dozen $24.99 per dozen food & beverages Breakfast Items Individual assorted fruit yogurt Assorted granola bars Assorted sliced seasonal fresh fruit Assorted dry cereals and milk Oatmeal and fixings $2.99 each $1.99 each $4.99 per guest $4.99 per guest $4.99 per guest Munchies and Snacks Vegetables with dip Imported and domestic cheese with crackers $4.49 per guest $6.99 per guest Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 6

7 THEMED COFFEE BREAKS (MINIMUM 15 GUESTS) Here s to Your Health Low fat granola bars Vegetables with dip Assorted yogurts Vivreau water $9.99 per guest Energy Boost Assorted mini chocolate bars Nachos and salsa Pretzels Assorted soft drinks $9.99 per guest Sweet Indulgence Assorted jumbo cookies Seasonal sliced fresh fruit Vivreau water 100% Columbian coffee, regular and herbal tea selection $9.99 per guest food & beverages Death by Chocolate Assorted jumbo chocolate cookies Mini chocolate cupcakes Dark chocolate brownies Chocolate dipped strawberries 100% Columbian coffee, regular and herbal tea selection $11.99 per guest The Refresher Chicken wings assorted flavours and dips Vegetables with dip Selection of domestic bottled beer (1 beverage per guest) Assorted soft drinks $14.99 per guest Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 7

8 BREAKFAST BUFFETS (MINIMUM 15 GUESTS) Continental Breakfast Chilled fruit juice A selection of pastries and baked goods with condiments and preserves Fresh fruit salad 100% Columbian coffee, regular and herbal tea selection $12.99 per guest Healthy Choices Chilled fruit juice A selection of health smart muffins and multigrain bagels served with condiments and preserves Assorted yogurts and granola Assorted cereals with milk Oatmeal and fixings Fresh fruit salad 100% Columbian coffee, regular and herbal tea selection $14.99 per guest Hot Morning Buffet Chilled fruit juice A selection of pastries and baked goods with condiments and preserves Farm fresh scrambled eggs Bacon and sausages Breakfast potatoes Fresh fruit salad 100% Columbian coffee, regular and herbal tea selection $16.99 per guest food & beverages Executive Morning Buffet Chilled fruit juice A selection of pastries, baked goods and bagels with condiments and preserves Assorted yogurts and granola Oatmeal and fixings Farm fresh scrambled eggs Bacon and sausages Breakfast potatoes Fresh fruit salad 100% Columbian coffee, regular and herbal tea selection $19.99 per guest Additions Pancakes Add berries and whipped cream $2.99 per guest $2.99 per guest Omelette Station chef attended action station with assorted toppings including: tomatoes, onions, mushrooms, peppers, ham, bacon and cheese $5.99 per guest Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 8

9 LUNCHEON BUFFETS (MINIMUM 15 GUESTS) Classic Working Lunch $19.99 per guest Chef s soup of the day* Mixed greens with a variety of dressings Assorted sandwiches on white, whole wheat and assorted wraps Chef s selection of ham, turkey, roast beef, tuna, egg salad, chicken salad and vegetarian Sliced fresh fruit A selection of dessert squares 100% Columbian coffee, regular and herbal tea selection Deluxe Working Lunch $21.99 per guest Chef s soup of the day* Mixed greens with a variety of dressings Vegetable tray with dip Assorted sandwiches on white, whole wheat and assorted wraps Chef s selection of ham, turkey, roast beef, tuna, egg salad, chicken salad and vegetarian Assorted premium croissant sandwiches Sliced fresh fruit Assorted gourmet desserts and chocolate dipped strawberries 100% Columbian coffee, regular and herbal tea selection food & beverages Executive Deli Bar Working Lunch $23.99 per guest Chef s soup of the day* Mixed greens with a variety of dressings Vegetable tray with dip Build your own sandwich with artisan breads Variety of deli meats including ham, turkey, roast beef, tuna, egg salad and chicken salad Traditional toppings of cucumber, tomato, lettuce, onions, pickles, red peppers and condiments Sliced fresh fruit Assorted gourmet desserts and chocolate dipped strawberries 100% Columbian coffee, regular and herbal tea selection * With multiple day bookings the soup will be different each day. Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 9

10 LUNCHEON BUFFETS CONTINUED (MINIMUM 15 GUESTS) Executive Luncheon Buffet Served 10:30am - 2:00pm only Fresh Baked Buns with Butter Starter (Choice of 2) Starch (Choice of 1) Fresh Seasonal Vegetables Main Entrée (Choice of 1) Sliced Fresh Fruit Assorted Gourmet Desserts and Chocolate Dipped Strawberries 100% Columbian coffee, regular and herbal tea selection Choose from: Starters Classic Caesar salad Mixed greens with dressings Greek pasta salad Marinated vegetable salad Country potato salad Chef s soup of the day Starches Herb roasted potatoes Jasmine rice Mashed potatoes Wild rice medley Garlic Toast food & beverages Main Entrées Penne primavera with chicken vegetarian option available $22.99 Lasagna vegetarian option available $22.99 Chicken provençale $23.99 Wild salmon fillet $25.99 Roast beef with horseradish and jus $25.99 Lemon roasted haddock $24.99 Additions Add an additional salad / soup Add an additional starch Add an additional entrée $3.49 per guest $3.49 per guest $4.99 per guest Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 10

11 PLATED DINNERS (MINIMUM 25 GUESTS) All plated dinners are served with freshly baked buns and butter, 100% Columbian coffee, regular and herbal tea selections and chefs choice of dessert. First Course Chef s soup of the day Mixed greens with house-made dressing Classic Caesar salad Spinach salad with house-made dressing Add both soup and salad $3.49 per guest Main Entrée Choices Chicken provençale dinner served with rice pilaf $34.99 per guest - or - Wild salmon fillet served with rice pilaf and seasonal vegetables $37.99 per guest - or - food & beverages Roast baron of beef with mini Yorkshires and rosemary au jus served with mashed potatoes and seasonal vegetables - or - Chef s seasonal vegetarian pasta, served with garlic baguette $39.99 per guest $29.99 per guest All plated meals are priced with only one entrée choice. Multiple entrées may be selected (entrées only) with a maximum of 3 choices; $2.49 per additional entrée, per person will apply. Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 11

12 DINNER BUFFETS (MINIMUM 25 GUESTS) Buffet dinners are served with freshly baked buns and butter, 100% Columbian coffee, regular and herbal tea selection. Classic Dinner Buffet $34.99 Classic Salad (Choice of 1) Gourmet Salad (Choice of 1) Seasonal Vegetable Medley Classic Starch (Choice of 1) Main Entrée (Choice of 1) Sliced Fresh Fruit A Selection of Dessert Squares Deluxe Dinner Buffet $39.99 Classic Salad (Choice of 1) Gourmet Salad (Choice of 2) Vegetable Tray with Dip Seasonal Vegetable Medley Classic Starch (Choice of 1) Gourmet Starch (Choice of 1) Main Entrée (Choice of 2) Sliced Fresh Fruit Assorted Gourmet Desserts and Chocolate Dipped Strawberries Executive Dinner Buffet $44.99 Classic Salad (Choice of 1) Gourmet Salad (Choice of 2) Vegetable Tray with Dip Seasonal Vegetable Medley Classic Starch (Choice of 1) Gourmet Starch (Choice of 1) Main Entrée (Choice of 3) Domestic and Import Cheese Platter Sliced Fresh Fruit Assorted Gourmet Desserts and Chocolate Dipped Strawberries Choose from: Classic Salads Classic Caesar salad Mixed greens with dressings Gourmet Salads Greek pasta salad Spinach salad with house-made dressing Marinated vegetable salad Country potato salad Waldorf salad Classic Starches Herb roasted potatoes Jasmine rice Gourmet Starches Mashed potatoes Wild rice medley Main Entrées Roast baron of beef with mini Yorkshires and rosemary au jus Wild salmon fillet Chicken provençale Lasagna also available in vegetarian Vegetarian penne primavera Lemon roasted haddock Additions Add Main Entrée $4.99 per guest Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 12

13 RECEPTION MENU (MINIMUM 15 GUESTS) Oven baked flatbread with ripe tomatoes, green olive tapenade and fresh spinach with crumbled feta cheese $15.99 per dozen Dry ribs pork ribs with sea salt & cracked pepper $21.99 per dozen Potstickers pork & chicken with chili dijon soy glaze $23.99 per dozen Wasabi tuna tartare with fresh salsa, avocado + crostinis $25.99 per dozen Crab & scallop cakes with a hint of coconut & creole aioli $39.99 per dozen Mosaic dip warm, with quebec goat cheese, mushrooms and fresh tomatoes + naan bread $39.99 per dozen food & beverages Chicken wings assorted sauces and dips Prawn Station chef attended action station with jumbo prawns sauteed in guests choice of cajun or garlic butter $25.99 per dozen $6.49 per guest Pricing does not include applicable taxes or 15% service charge. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Catering Manager. 13

14 BEVERAGE SERVICE Host Bar for groups when the host pays for all liquor consumption Liquor standard brands 1oz. $5.79 House wine, per glass $5.79 Domestic bottled beer, per bottle $5.79 Coolers on request $6.49 Import beer, per bottle $6.49 Soft drinks & juice $2.99 Bottled water $2.99 Cash Bar when guests purchase tickets from a cashier or pay cash for drinks Liquor standard brands 1oz. $6.50 House wine, per glass $6.50 Domestic bottled beer, per bottle $6.50 Coolers on request $7.75 Import beer, per bottle $7.75 Soft drinks & juice $3.00 Bottled water $3.25 *Cash bar prices include taxes. Non-Alcoholic Punch (1 gallon) $49.99 ask to see our extended wine list All bars include the following standard items; rye, gin, white & dark rum, vodka, scotch, domestic beer, and house wine. Bar mixes include; orange juice, clamato juice, lime juice, cranberry juice, regular and diet soft drinks, and water. Please ask for pricing on premium products. Note: A bartender charge of $14.99 per hour (minimum of 4 hours) will be applied if sales are less than $ In addition, a ticket seller charge of $14.99 per hour (minimum of 4 hours) will apply for cash bars if so desired. Alcohol Service Policy It is the policy of Sandman Signature Hotels & Resorts & Moxie s Grill & Bar to serve alcoholic beverages in a responsible and professional manner at all times. We shall adhere to all applicable laws and regulations as they pertain to the service of alcohol to under age or intoxicated persons. The hours of alcoholic beverage service do vary among locations please inquire with your Catering Manager about your property. 14

15 We thank you for choosing Sandman Signature Hotels & Resorts/Moxie s Grill & Bar to host your upcoming function. In order to ensure a successful event, please allow us to provide you with the following catering information: Food & Beverage The menus in our package are suggested selections. Our Executive Chef would be pleased to customize menus to suit any taste and occasion. All menu prices and room rental charges are subject to change without notice. Prices do not include 15% service charge or applicable government taxes. In compliance with health regulations, no food or beverage may be brought into or removed from the banquet area. We are pleased to offer special dietary menus. Please discuss any requirements with your Catering Manager. Please ensure that the Catering Manager is aware of all allergies in your group a minimum of seventy-two (72) business hours prior to your function. A minimum of 25 guests are required for all plated meals. Multiple entrées may be selected (entrées ONLY) with a maximum of 3 choices; $2.49 per additional entrée per person will apply. Orders must be received a minimum of seventy-two (72) business hours prior to your function. thank you for choosing sandman hotel All food and beverage served in the hotel is to be provided by Sandman Signature Hotels & Resorts, with the exception of wedding cakes. A service charge will apply. Please note that health regulations prohibit the removal of any food products after a function by our guests. Buffet products will be displayed for a maximum of one and a half hours at any function to ensure the quality and integrity of the product. If you wish to serve your wedding cake as a plated dessert, one or more sheet cake versions must be supplied for plating purposes. The kitchen will include a garnish. A $2.49 per plate service charge will apply. Should you wish to provide your wedding cake for self-service, our chefs will pre-cut your cake for a $20 flat fee. 15

16 Function Guarantees The catering department must be notified of the guaranteed number of guests attending the function(s) no later than seventy-two (72) business hours prior to the event. Should no guarantee be received, the hotel shall charge for the original numbers quoted and the customer shall hereby undertake to pay for the expected number or actual number served, which ever is greater. Your guaranteed number of guests cannot be decreased by more than 25% of your expected number of guests. Billing will reflect whichever number is greater. The hotel reserves the right to provide alternative function space suited to the group s requirements. Start and Finish Times The space is only booked for the time indicated on your function contract. Set-up and dismantling times are to be specified at the time of booking. Starting and end times cannot be altered unless authorized by management in advance. Deposits and Method of Payment Full payment is due when service is rendered unless previous credit arrangements have been established. Payment must be made within 21 days of the event. If payment is not made at this time, the credit card on file will be billed for the full amount owing in addition to interest charged retroactively on the outstanding balance at a rate of 2% per month. The event must be guaranteed by pre-approved credit card or pre-approved credit account set up through the Catering Manager and/or hotel. Please allow two weeks to set up a credit account. A minimum 50% of the estimated bill is required for all special events (weddings, christmas parties and special events). thank you for choosing sandman hotel Liability a) The Sandman Signature Hotels & Resorts - Langley & Moxie s Grill & Bar reserve the right to inspect and control all private functions, including the conduct and performance of guests, entertainers, and audible level of music played. b) The hotel does not permit any article to be fastened onto walls or electrical fixtures. The use of tacks, tape, nails, screws, bolts or any tools, which could mark the floors, walls or ceilings is prohibited. The hotel will hold the organization and the organization s guests responsible for any and all damage to hotel property. c) Any signage used on the convention floor should be of professional quality. Requests to place promotional materials, signage etc. in the main lobby should be directed to your Catering Manager. d) If you plan to include any live or recorded music during your function, a fee will be applied to your final bill. This fee will be submitted to SOCAN and/or RE:SOUND in compliance with copyright law, which states that royalties must be paid to stakeholders in the recorded music creation process. e) Sandman Signature Hotels & Resorts & Moxie s Grill & Bar are not responsible for any lost or stolen equipment or property left on the property. Conveners are recommended to take out their own insurance. 16

17 Cancellation Cancellation of a confirmed booking less than 30 days from the event will incur a cancellation penalty; days - full room rental; 7-14 days full room rental & 25% of anticipated F&B; 3-6 days full room rental & 50% of anticipated F&B; Less than 72 business hours full room rental & 100% of anticipated F&B sales. Inclusive packages will default to listed full day room rates. Shipping It is very important to advise us if you will be shipping any boxes to the hotel for your upcoming meeting. Any delivered materials can arrive no earlier than seventy two hours in advance of events. A storage charge will be applied for each box being stored on-site over seventy two hours. All boxes must be addressed as follows: Sandman Signature Hotel Langley Street Langley, BC V2Y 0C8 Attention: Catering Manager Company / Group Name Also provide name of meeting room, date of event and name of person who is looking after your group. We will not be held responsible for any loss. thank you for choosing sandman hotel Socan and Re:Sound Fees SOCAN (Society of Composers, Authors and Music Publishers of Canada) requires that the users of music shall obtain a SOCAN licence to perform, or authorize others to perform copyrighted music in public. Re:Sound is the Canadian non-for-profit music listening company dedicated to obtaining fair compensation for artists and record companies for their performance rights. On behalf of its members, representing thousands of artists and record companies, Re:Sound licenses recorded music for public performance, broadcast and new media. To ensure that the appropriate licence is in fact in place, it is the policy of SOCAN and Re:Sound that the establishment hosting the event, collect the fee and remit it to the Society. SOCAN and Re:Sound fees vary with the size of your event, and whether there is dancing or only background music. Please note that without a valid SOCAN and/or Re:Sound licence legal action for infringement of copyright laws may ensue under the Copyright Act of Canada. 17