events made easy HOTEL - NEWCASTLE

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1 HOTEL - NEWCASTLE NEWCASTLE Sandman Signature Hotel Shark Club Gastro Bar Gallowgate, Newcastle upon Tyne NE1 4BT +44 (0) newcastleevents@sharkclubs.co.uk

2 DEAR VALUED GUEST, To help Meeting Planners and Facilitators organise their events, Sandman Signature Hotel and Shark Club Gastro Bar has designed this package to make all of your meetings effortless. Our Catering Professionals will assist you every step of the way to ensure that all of your needs, as well as the needs of your participants, are met. Newcastle s Sandman Signature Hotel is renowned for its stylish interior and superb city centre location. Our hotel s prime location means it is easily accessible by road, rail and air- so no matter where you or your colleagues are travelling from you are never far away from the Sandman Signature Hotel. We have two meeting rooms, offering state-of-the-art facilites; the rooms are modern but pay homage to the building s history. The Sandman Signature Hotel was formerly the headquarters of the Scottish and Newcastle Brewery and the meeting rooms have been named after two of the company s most important and influential forefathers. welcome to the sandman signature The Porter room was named after Colonel JH Porter, the inventor of Newcastle Brown Ale, while the Younger room was named after William McEwan Younger who was Scottish and Newcastle s first chairman. Each room comes complete with high speed wireless internet. Administrative assistance with faxing, photocopying and courier services are also available through our catering professionals. 2

3 Shark Club Gastro Bar provides catering for all functions, bringing the exceptional quality and service for which they are renowned. Whether it is dinner or a drinks reception, Shark Club offers an environment where you can relax and gather informally. Our catering menus have been specially designed to offer a wide variety of: Day Delegate Packages page 6 Breakfast Buffets page 7 Themed Coffee Breaks page 8 Plated Dinners page 9 Dinner Buffets page 10 Reception Menu page Hour Residential Package page 12 By harmonizing our legendary Sandman Signature service and amenities with fresh contemporary design, our guests will experience a refined, yet unpretentious quality reflected in the details. exceptional quality and service We welcome the opportunity to show you in person our fantastic facilities and everything we have to offer. The Sandman Signature Hotel is the ideal location for your meeting, conference or special event, our attention to detail and personalised service will ensure a memorable experience for you and your guests. We look forward to working with you to make your event a success. So let us take care of you... 3

4 Shark Club Gastro Bar provides catering for all functions, bringing the exceptional quality and service for which they are renowned. Whether it is dinner or a drinks reception, Shark Club offers an environment where you can relax and gather informally. room names square metres class room theatre u shape board room cabaret phone outlets modem links ceiling height metres porter yes yes 2.8 younger yes yes 2.8 Please ask your catering manager for room rates and availability. venue for your next event Room rates include water service and standard set-up Specialist set-ups may incur additional charges Day rate is 8 hours, additional charges may apply Additional charges from AV equipment may apply Pricing includes VAT In compliance with health regulations, no food or beverage may be brought into or removed from the meeting rooms 4

5 Equipment (per day) LCD Projector and Screen / Flat Screen TV 55 Extra Flipchart (includes markers and paper) 15 Cordless Microphone (including PA system) 95 Podium (subject to availability) 25 Laptop 85 Sound System (Porter Room) 45 Conference Stationary Kit 15 Hearing Loop no charge All audio visual pricing is subject to change and based on availability. We are happy to offer complimentary wireless internet in each of our meeting rooms. You are welcome to bring your own audio visual equipment ( 4.99 energy surcharge). audio & video Please ask our Conference and Events Manager for pricing on any audio visual equipment you may require that is not listed. We would be happy to secure a quote for you. Entertainment Disco, DJ, Karaoke or Live music and entertainment can be arranged upon request. 5

6 DAY DELEGATE PACKAGES Our Day Delegate Packages include meeting room hire, an LCD Screen and projector or flat screen TV, 1 flip chart, water service, a conference stationary kit and Wi-Fi. Day Delegate 35 per guest Arrival Lunch Afternoon Tea Tea, coffee, juice, iced water and pastries Assorted sandwiches and wraps, soup of the day, mixed salads and tray bakes Tea, coffee, cordial, iced water, pastries and home baked cookies Executive Daily Delegate 45 per guest Arrival Mid-Morning Lunch Tea, coffee, juice, iced water, pastries and bacon sandwiches Refresh of tea, coffee, cordial and iced water Fresh baked rolls with butter, fresh mixed salad plus Choose 2 hot entrées from the list food & beverages Penne primavera Chicken provençale Haddock with lemon leek sauce Salmon with fresh pineapple salsa Rump steak with peppercorn sauce Choose 1 side dish Seasonal vegetables Chips Mashed potatoes Basmati rice Afternoon Tea Tea, coffee, cordial, iced water, pastries and home baked cookies Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Conference and Events Manager. 6

7 BREAKFAST BUFFETS Continental Breakfast Chilled fruit juice A selection of pastries and baked goods with condiments and preserves Fresh fruit salad 100% Columbian coffee, regular and herbal tea selection 9.99 per guest Healthy Choices Chilled fruit juice A selection of health smart muffins and multigrain bagels served with condiments and preserves Assorted yogurts and granola Assorted cereals with milk Oatmeal and fixings Fresh fruit salad 100% Columbian coffee, regular and herbal tea selection per guest food & beverages Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Conference and Events Manager. 7

8 THEMED COFFEE BREAKS (MINIMUM 10 GUESTS) Here s to Your Health Homemade healthy yogurt pot with granola Seasonal fruit assortment Tea, coffee, cordial and water 5.50 per guest Sweet Indulgence Danish assortment Seasonal sliced fresh fruit Tea, coffee, cordial and water 5.50 per guest Death by Chocolate Assorted chocolate squares Mini chocolate cupcakes Dark chocolate brownies Tea, coffee, cordial and water 5.50 per guest food & beverages LUNCH (MINIMUM 10 GUESTS) Working Lunch Assorted sandwiches & wraps Mixed salad Selection of tray bakes per guest Add soup Add unlimited tea, coffee, cordial and water 2.50 per guest 3.95 per guest Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Conference and Events Manager. 8

9 PLATED DINNERS (MINIMUM 15 GUESTS) All plated dinners are served with freshly baked buns with butter, coffee, regular and herbal tea selection per guest First Course Chef s soup of the day Farm house chicken liver pate Classic Caesar salad Main Entrée Choices Citrus herb salmon served with basmati rice and seasonal vegetables - or - Mushroom herb chicken served with basmati rice and seasonal vegetables - or - Roast topside of beef with yorkshire pudding and rosemary au jus served with mashed potatoes and seasonal vegetables - or - Chef s seasonal vegetarian pasta, served with garlic baguette food & beverages Dessert Blackberry and apple crumble - or - Cheesecake - or - Dark and deadly chocolate cake All plated meals are priced with only one entrée choice per group. Multiple entrées may be selected (entrées only) with a maximum of 3 choices; 2.00 per additional entrée, per person will apply. Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Conference and Events Manager. 9

10 DINNER BUFFETS (MINIMUM 20 GUESTS) Buffet dinners are served with freshly baked buns and butter, 100% Columbian coffee, regular and herbal tea selection. Classic Dinner Buffet Classic Salad (Choice of 1) Seasonal Vegetable Medley Classic Starch (Choice of 1) Main Entrée (Choice of 1) Sliced Fresh Fruit Deluxe Dinner Buffet Classic Salads (Both) Seasonal Vegetable Medley Classic Starch (Choice of 1) Gourmet Starch (Choice of 1) Main Entrée (Choice of 2) Sliced Fresh Fruit Assorted dessert squares Choose from: Classic Salads Classic Caesar salad Mixed greens with dressings Classic Starches Steakhouse chips Basmati rice Gourmet Starches Mashed potatoes Sweet potato fries Main Entrées Roast topside of beef with yorkshire pudding and rosemary au jus Wild salmon fillet Chicken with mushroom and bacon sauce Vegetarian penne primavera (v) Citrus haddock Additions Add Main Entrée 4.99 per guest Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Conference and Events Manager. 10

11 RECEPTION MENU Anajitos spicy cream cheese, green and red peppers, onions, jalapeños, coriander and fresh tomatoes rolled in a flour tortilla. baked golden brown, served with guacamole (v) 5.45 per order Oven baked flat bread with ripe tomatoes, pesto, red peppers, mushrooms and fresh spinach with crumbled feta cheese (v) 6.55 per order Boneless pork bites pork ribs with sea salt & cracked pepper 6.55 per order Chicken wings assorted sauces and dips 6.55 per order Chicken tenders 6.55 per order Ahi tuna tacos blackened rare ahi tuna and asian slaw in mini taco shells, served with wasabi lime dressing and citrus soy dip 8.75 per order food & beverages Steak bites tender marinated bites of rump steak served with sweet dijon dip and horseradish aioli per order Double cheese nachos melted cheese atop tortilla chips, finished with diced tomatoes, spring onions and jalapeños (v) per order Please note that not all ingredients are listed, if there are any allergies or dietary concerns please speak with our Conference and Events Manager. 11

12 24 HOUR RESIDENTIAL PACKAGES Our residential packages include our daily delegate package during the day and private dining in the evening from our plated dinner section Plus guest room accommodation (bed and breakfast) King Room* from 139 per guest Executive Room* from 149 per guest 24 hour residential * Subject to availability ** Minimum of 10 guests 12

13 We thank you for choosing Sandman Signature Hotels & Resorts/Shark Club Gastro Bar to host your upcoming function. In order to ensure a successful event, please allow us to provide you with the following catering information: Food & Beverage The menus in our package are suggested selections. Our Executive Chef would be pleased to customise menus to suit any taste and occasion. All menu prices and room rental charges are subject to change without notice. Prices include a 10% service charge. In compliance with health regulations, no food or beverage may be brought into or removed from the banquet area. We are pleased to offer special dietary menus. Please discuss any requirements with your Conference and Events Manager. Please ensure that the Catering Manager is aware of all allergies in your group a minimum of seventy-two (72) business hours prior to your function. A minimum of 15 guests are required for all plated meals. All food and beverage served in the hotel is to be provided by Sandman Signature Hotels & Resorts, with the exception of wedding cakes. A service charge will apply. Please note that health regulations prohibit the removal of any food products after a function by our guests. Buffet products will be displayed for a maximum of two and a half hours at any function to ensure the quality and integrity of the product. thank you for choosing sandman hotel If you wish to serve your wedding cake as a plated dessert, one or more sheet cake versions must be supplied for plating purposes. The kitchen will include a garnish. A 1.50 per plate service charge will apply. Should you wish to provide your wedding cake for self-service, our chefs will pre-cut your cake for a 15 flat fee. 13

14 Function Guarantees The catering department must be notified of the guaranteed number of guests attending the function(s) no later than seventy-two (72) business hours prior to the event. Should no guarantee be received, the hotel shall charge for the original numbers quoted and the customer shall hereby undertake to pay for the expected number or actual number served, which ever is greater. Your guaranteed number of guests cannot be decreased by more than 25% of your expected number of guests. Billing will reflect whichever number is greater. The hotel reserves the right to provide alternative function space suited to the group s requirements. Start and Finish Times The space is only booked for the time indicated on your function contract. Set-up and dismantling times are to be specified at the time of booking. Start and end times cannot be altered unless authorized by management in advance. Deposits and Method of Payment Full payment is due when service is rendered unless previous credit arrangements have been established. Payment must be made within 21 days of the event. If payment is not made at this time, the credit card on file will be billed for the full amount owing in addition to interest charged retroactively on the outstanding balance at a rate of 2% per month. The event must be guaranteed by pre-approved credit card or pre-approved credit account set up through the Conference and Events Manager and/or hotel. Please allow two weeks to set up a credit account. A minimum 50% of the estimated bill is required for all special events (weddings, christmas parties and special events). thank you for choosing sandman hotel Liability a) Sandman Signature Hotels & Resorts - Newcastle & Shark Club Gastro Bar reserve the right to inspect and control all private functions, including the conduct and performance of guests, entertainers, and audible level of music played. b) The hotel does not permit any article to be fastened onto walls or electrical fixtures. The use of tacks, tape, nails, screws, bolts or any tools, which could mark the floors, walls or ceilings is prohibited. The hotel will hold the organization and the organization s guests responsible for any and all damage to hotel property. c) Any signage used on the convention floor should be of professional quality. Requests to place promotional materials, signage etc. in the main lobby should be directed to your Conference and Events Manager. d) Sandman Signature Hotels & Resorts & Shark Club Gastro Bar are not responsible for any lost or stolen equipment or property left on the property. Conveners are recommended to take out their own insurance. 14

15 Cancellation Cancellation of a confirmed booking less than 30 days from the event will incur a cancellation penalty; days - full room rental; 7-14 days full room rental & 25% of anticipated F&B; 3-6 days full room rental & 50% of anticipated F&B; Less than 72 business hours full room rental & 100% of anticipated F&B sales. Inclusive packages will default to listed full day room rates. Shipping It is very important to advise us if you will be shipping any boxes to the hotel for your upcoming meeting. Any delivered materials can arrive no earlier than seventy two hours in advance of events. A storage charge will be applied for each box being stored on-site over seventy two hours. All boxes must be addressed as follows: Sandman Signature Hotels & Resorts - Newcastle Gallowgate, Newcastle upon Tyne NE1 4BT Attention: Conference and Events Manager Company / Group Name Also provide name of meeting room, date of event, name of person who is looking after your group. We will not be held responsible for any loss. thank you for choosing sandman hotel 15