Conferences, meetings and events

Transcription

1 Conferences, meetings and events

2 Welcome to Friends House With us, events don t cost the earth As a Quaker organisation we are committed to minimising our impact on the environment in all our work. This means that we use water and energy efficiently, use more renewable sources of energy, recycle as much as we can and reduce our contribution to air pollution. We also have a commitment to using Fairtrade food and beverages and sourcing locally where possible For information about Quakers in Britain, visit 2

3 Friends House floor plan 2 1 G Second floor Elizabeth Fry cv and fj Margaret Fell George Fox William Penn cv and fj First floor Marjorie Sykes Hilda Clark cvkhf and éj Abraham Darby Kathleen Lonsdale George Bradshaw Sarah Fell The Light cupper LevelJ Ground floor Waldo Williams cv and fj Ada Salter cvkhf and éj Second floor First floor The Light Courtyard Stairs to Lower Ground floor rooms Quaker Centre LG Café and Bookshop Lower Ground floor Bayard Rustin Lucretia Mott John Woolman Key Ground floor Toilets Accessible toilets Stairs Accessible lift to Restaurant Quaker Centre Accessible lift from road to The Light Euston Road entrance for The Light Lifts Accessible lift Restaurant Café Cloakroom cthe LightJ Library Garden entrance for meeting rooms and Friends offices Lower Ground floor Complimentary WiFi is provided throughout Friends House for all customers and delegates. 3

4 Day delegate packages We have two packages to choose from: Premium and Premium Plus built to suit all events, from large AGM s to smaller meetings. Package contents Premium Premium+ Package price (including VAT) Room hire Audio PA system with PA package one - Audio speakers for a laptop Visual and IT Wi-Fi access LCD projector and screen Laptop - Self-adhesive flipchart pad and pens Conference notepads and pens Food and beverages Arrival: Fairtrade organic coffee, teas and infusions with handmade Danish pastries Arrival: Fresh fruit bowl - Mid-morning: Fairtrade organic coffee, teas and infusions Mid-morning: Organic Island Bakery biscuits - Premium lunch: Working lunch - Premium Plus lunch: Working lunch or standing fork buffet - Mid-afternoon: Fairtrade organic coffee, teas and infusions with afternoon tea cake selection Unlimited filtered water: Still or sparkling - 0.7l bottles 4

5 Healthy day delegate packages These packages contain the same audio-visual equipment as our regular packages, but the food and beverages follow Public Health England s Eatwell Guide (please see page 12 for more details). Package Contents Healthy Premium Healthy Premium+ Package price (including VAT) Room hire Audio PA system with PA package one - Audio speakers for a laptop Visual and IT Wi-Fi access LCD projector and screen Laptop - Self-adhesive flipchart pad and pens Conference notepads and pens Food and beverages Arrival: Fairtrade organic coffee, teas and infusions with a fresh fruit bowl Mid-morning: Fairtrade organic coffee, teas and infusions Mid-morning: Selection of dried fruits and nuts - Lunch: Healthy choice lunch Mid-afternoon: Fairtrade organic coffee, teas and infusions with a selection of cereal bars Unlimited filtered water: Still or sparkling - 0.7l bottles 5

6 Meeting room capacities and hire rates Floor Meeting room G 1 2 LG Theatre / lecture Board room Hollow board room U-shape board room Class room Cabaret Banquet Circle of chairs Day 9.00am- 5.00pm Morning 9.00am pm Afternoon 1.30pm- 5.00pm The Light (Mon-Fri) 1, , The Light (Sat-Sun) 1, , Waldo Williams Suite Waldo Williams Waldo Williams Ada Salter Suite Ada Salter Ada Salter Ada Salter Ada Salter 1 and Ada Salter 2 and Sarah Fell Room Marjorie Sykes Room Hilda Clark Suite Hilda Clark Hilda Clark Hilda Clark Hilda Clark 1 and Hilda Clark 2 and Abraham Darby Kathleen Lonsdale George Bradshaw George Fox Margaret Fell Elizabeth Fry Suite Elizabeth Fry Elizabeth Fry William Penn Suite William Penn William Penn Bayard Rustin Lucretia Mott John Woolman Meeting room hire rates are exempt of VAT Evening 6.30pm- 9.30pm

7 Meeting room layouts Theatre/Lecture Classroom Boardroom Cabaret Hollow Boardroom Banquet U-Shape Boardroom Circle Setting up your room At Friends House we use a combination of rectangular and half-moon tables to provide a layout that best suits your room. This means for example cabaret and banquet rooms may be setup with either round or square tables. 7

8 Audio-visual Supporting your event Friends House offers AV services to meet essential event needs. We brief conference organisers at the beginning of each event on the operation of our AV equipment, which is provided on a self-operated basis during the event. Additional support is available on request during your event to assist with any technical questions or difficulties with our AV equipment. If you require dedicated support throughout your event, it is available priced from 260 per half day event, and 360 per full day event. Please contact our events team for further details. Dedicated support is subject to availability and by pre-booking only. Equipment provided All of our meeting rooms come with one self-adhesive flipchart pad and pens. Most of our meeting rooms have built in audio speakers for laptops which are available to use when an LCD projector is hired, our largest rooms have integrated sound systems, which have PA packages available. Customers choosing our day delegate rate packages will have the following included: Equipment Premium Premium+ Laptop - PA system with package one - LCD projector and screen Audio speakers for a laptop Inc. Wi-Fi access Flipchart pad and pens Notepads and pens Hearing loops Most of our rooms are equipped with either a built-in induction loop or infrared hearing system, we also have portable induction loop hearing systems available, please contact our events team for further details. 8

9 PA packages and equipment hire PA packages Our largest rooms have integrated sound systems to support your event, we have two packages available: PA package one 170 PA system 1 Handheld radio microphone 1 Lapel radio microphone 1 Available in: Waldo Williams Suite, Marjorie Sykes Room, Hilda Clark Suite, Hilda Clark Rooms 1 and 2, Hilda Clark Rooms 2 and 3, Sarah Fell Room, and George Fox Room. Note: in some rooms you can add additional microphones. PA package two 270 PA system 1 Wired microphone 3 Handheld radio microphone 3 Lapel radio microphone 1 Available in: Sarah Fell Room Equipment hire We have a wide range of AV services to meet your needs: Audio equipment Price Audio speakers for a laptop 20 PA system (microphones not included) 100 Handheld radio microphone 45 Lapel radio microphone 45 Wired microphone 45 Voice conferencing phone (includes 20 call credit) 50 Visual and IT equipment Price LCD projector and screen 80 Laptop 75 Presentation remote control 20 Additional flipcharts 20 Aluminium trilite lectern 30 Other equipment and services are available, please contact our events team for further details. 9

10 Breakfasts, beverages and hot buffets Breakfast selection Price Food bowl All served with Fairtrade organic coffee, teas and infusions. (Minimum of ten persons) Freshly baked breakfast baps Crispy back bacon 5.35 Sausage 5.35 Scrambled egg V 5.35 Mini croissants with a selection of locally 4.50 produced jam V Cold drinks Price Freshly made fruit smoothies 4.50 (Minimum of 10 persons) V / X Fruit juice locally sourced 6.25 Chegworth Valley apple infusions (1.0l bottle) Fairtrade orange juice (1.5l jug) 6.50 Filtered still or sparking water 1.70 (0.7l bottle) Hot drinks Price Fairtrade organic coffee, teas and 2.20 infusions Hot drinks served with: Handmade Danish pastries 3.75 Island Bakery organic biscuits 3.25 Mini scones and afternoon tea 3.60 cakes Mini handmade muffins 3.70 Brownie squares 4.00 Fresh fruit salad 4.70 All of our teas and coffees are served with organic milk, Fairtrade sugar and sweetener. Soya and almond milk are available upon request. V Vegetarian X Vegan Seafood with this mark comes from a fishery that has been independently certified to the MSC's standard for a well-managed and sustainable fishery MSC-C Your choice of two hot options, served with accompaniments and a choice of dessert. This incredibly popular option enables guests to mingle and socialise in the same way as a canapé reception would, yet offers a satisfying meal at the same time, please contact our events team for further details. (Minimum of 30 persons) Example hot options include: Stir-fried Asian vegetables, noodles and smoked tofu V Coconut chicken curry with basmati rice and mini naan bread MSC smoked haddock & prawn gratin With your choice of: Chef s dessert bowl or Fresh fruit salad with Greek yogurt Food bowls are served with: Chef s seasonal cold side bowl Locally sourced apple juice Hot fork buffet Your choice of two homemade main dishes served with accompaniments. Our lunch menus are seasonal please contact our events team for further details. (Minimum of 15 persons) Example main dishes include: Warming beef casserole MSC salmon fillet with cherry tomato and asparagus sauce Tarragon and fennel pasta bake Hot fork buffets are served with: Seasonal vegetable selection Artisan bread rolls Chefs dessert of the day Locally sourced apple juice Note: we will cater for a 50/50 split of the two hot options unless we are advised otherwise. 10

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12 Sandwich lunch menus Healthy choice lunch Our healthy choice lunch follows Public Health England s Eatwell Guide which states a healthy diet should include more fruit, vegetables and starchy carbohydrates, and fewer sugary foods and drinks, this menu is designed to compliment the guide. (Minimum numbers 10): Mediterranean tuna in granary wraps Roasted vegetable and hummus sandwiches on seeded bread V Mexican mixed bean wraps V Mug of homemade soup V Crudities and dips V Fresh fruit bowl Locally sourced apple juice Working lunch A selection of freshly prepared sandwiches served with: Homemade piri piri chicken skewers Mini falafels with aioli V Vegetable samosas X Mini finger desserts V Locally sourced apple juice Sandwich lunch A selection of freshly prepared sandwiches served with: Tortilla chips and dips V Seasonal fruit bowl Mini finger desserts V Locally sourced apple juice 12

13 Create your own Create your own lunch A selection of freshly prepared sandwiches, served with your choice of three finger foods, please contact our events team for full menu. (Minimum of 15 persons) Example dishes include: Piri piri chicken skewers Goats cheese and caramelised onion tart V Finger desserts (assorted selection, two per person) V Additional items Price Add items to any lunch: Finger foods (please contact our events team for full menu) 2.50 Mini finger desserts (assorted selection, three per person) V 3.35 Tortilla chips and dips V 1.50 Homemade mug of soup V 3.00 Homemade bowl of soup with handmade bread roll V 4.40 Regional cheese board served with chutney, crusty bread and a celery and grape garnish (serves six) V Fresh fruit platter (serves six) Fresh fruit bowl (minimum two fruits per person) 2.35 Please see page 10 for beverages selection. V Vegetarian X Vegan Special diets: We understand that people coming to Friends House have a wide range of dietary requirements. We do all we can to meet these. Please advise us of any special or known specific dietary needs, e.g. non-gluten containing ingredients / wheat free, milk free, vegan, or known allergies to specific items. Sandwich lunches include the equivalent of one round of sandwiches per person. All of our sandwiches are made in-house and are served with equal quantities of meat, fish and vegetarian fillings on separate platters (unless otherwise specified). Menu items are subject to change and may be substituted without prior notice. All prices include VAT at 20% and are quoted per person/item (unless stated otherwise). Prices are valid until 31 December

14 THE HOME OF INSPIRING EVENTS Our auditorium, The Light offers stunning contemporary facilities. It has the versatility to accommodate a variety of events from conference, theatre and cabaret style meetings to corporate events, receptions, graduations and exhibitions. Unique in its build, the 1,000-capacity auditorium has over 200m 2 of floor space flooded with natural light, its own entrance and a dedicated receptionist. Bespoke events: We are able to provide an array of services and equipment, from video recording and video streaming packages to translation services and furniture with branded dressings to suit your event. Catering: We provide creative catering solutions for up to 1,000 delegates, which offer you fresh, seasonal, locally-sourced and organic food for a range of dietary needs. Architecture awards: Friends House was designed by Quaker architect Hubert Lidbetter and won the RIBA (Royal Institute of British Architects) bronze medal in 1927 for the best building erected in London that year. In May 2015 The Light was awarded a regional RIBA award. Want to know more? Visit our website at to view a complete step-by-step, 360 degree virtual walkthrough of the auditorium, surrounding breakout spaces and facilities. The virtual walkthrough allows you to view these spaces in a variety of configurations to help you visualise and plan your events. If you would like further information or to arrange a viewing, please contact one of our sales and events team members on

15 DAY DELEGATE PACKAGES The Light has two packages to choose from: Premium and Premium Plus to suit all events, from large AGM s to smaller meetings. DAY DELEGATE PACKAGES PREMIUM PREMIUM PLUS Package Price (including VAT) Staff Dedicated Receptionist 1 1 Dedicated A/V Technician 1 1 Audio PA System 1 1 Microphones (selection of lectern, top table and radio handheld or lapel microphones) 6 9 Visual & I.T. Wi-Fi Access High Power Projector and 5m Projection Screen 1 1 Lectern Monitor 1 1 Presentation Laptop - 1 Presentation Remote Control - 1 Stage Perspex Lectern 1 1 Food & Beverages Arrival: organic tea & coffee, filtered waters and juice, fruit skewers, pastries, low fat fruit yoghurt. Mid-Morning: organic tea & coffee, filtered waters and juice. Premium Plus Lunch: Hot fork buffet, organic tea & coffee, filtered waters and juice. - Premium Lunch: Finger buffet, organic tea & coffee, filtered waters and juice. - Mid-Afternoon: organic tea & coffee, filtered waters and juice, organic biscuits. 15

16 Getting to Friends House Friends House is well served by local and national transport. Euston Station is located directly opposite Friends House, King s Cross and St. Pancras International Stations are just a short walk away. All major London terminals are easily reached from Euston. EustonbStation St.bPancras Station King'sbCross Station EustonbSquare Station A501bEustonbRoad Friends House British Library A501bEustonbRoad 2017 Edition v1.13/ap Euston 3 minutes King s Cross 11 minutes St. Pancras International 12 minutes Euston 3 minutes Victoria Northern Euston Square 5 minutes Circle Metropolitan Hammersmith & City The nearest London Overground station is: Euston 3 minutes Routes 18, 30, 73, 205 and 390 stop outside Friends House. Routes 10, 59, 68, 91, 168 and 253 stop nearby. The nearest Santander Cycles hire point is: Endsleigh Gardens 1 minute There is no on-site parking available at Friends House. The local roads have metered parking bays and fall within the Congestion Charge zone. There are 3 disabled blue badge parking bays located in Endsleigh Gardens, There are alternative, longer-term parking facilities under Euston Station. For further information on local parking please visit camden.gov.uk/parking For further information on the Congestion Charge please visit tfl.gov.uk/congestioncharge