Conferences & Meetings

Transcription

1 Conferences & Meetings Conference and Function Centre is just a short drive from Melbourne's CBD, Bay Street shopping precinct and the vibrant St Kilda foreshore. The M1 Freeway is around the corner, leading directly to Melbourne Airport, just 15 minutes away. Ample free onsite parking ensures that your staff and delegates have easy access to the venue. Public transport from the CBD stops right at our doorstep. Our Level One Function areas feature stunning views of Port Phillip Bay and Sandridge Beach, creating a relaxed environment for your conference, meeting, planning day or presentation. Lifeguards@200 offers unique accessibility to a large outdoor grassed area and Sandridge beach for a range of planned or unplanned outdoor activities. Our flexible, sub-dividable floor space can seat as few as 10 in a 'u-shape' meeting style or up to 250 people, seated 'theatre style'. Multiple meeting areas and a range of possible room configuration options ensure Lifeguards@200 can adapt itself to suit most small to mid-sized conferences. Two smaller Ground Level rooms capable of hosting up to 16 and 25 delegates respectively are also available for use. All rooms are fitted with high quality audio visual equipment and any additional requirements can be provided on request.. Our in-house catering service offers a range of high quality food and beverage options available all day. Our talented chef and service staff have the necessary experience to ensure your staff and delegates are extremely well catered for throughout your event. The Lifeguards@200 Functions Team looks forward to helping make your next Conference a memorable one. For more information contact (03) or functions@lifesavingvictoria.com.au

2 Room Packages Packages (Upstairs, Level One) Duration Rates * BRONZE (Ian Potter Room) Seats up to 48 delegates (100 theatre style ) Full Day $1,200 BRONZE (Ian Potter Room) Half Day $950 SILVER (Boulevard Bar, Sandridge Rooms 1 & 2) Seats up to 48 delegates (100 theatre style ) Full Day $1,350 SILVER (Boulevard Bar, Sandridge Rooms 1 & 2) Half Day $1,050 GOLD (Boulevard Bar, Sandridge Rooms 1, 2 & 3) Seats up to 80 delegates (140 theatre style ) Full Day $2,000 PLATINUM All Level One (Boulevard Bar, Sandridge Rooms 1,2,3 & the Ian Potter Room) Seats up to 120 delegates (250 theatre style ) Full Day $2,500 PLATINUM PLUS All Level One & Ground Level Level One and Ground Level (Entire facility) Seats up to 160 delegates (250 theatre style ) Full Day $P.O.A Additional Rooms (Downstairs, Ground Level) Duration Weekday Rates * Diana Browne Room Ground Level (Seats up to 25) Full Day $560 Boardroom Ground Level (Seats up to 16) Full Day $670 * 15% additional charge for venue hire on public holidays * Venue hire rates include high quality audio visual equipment. * Rates do not include catering. Several catering packages are available and can be tailored on request. * Multiple days, off peak and recurring bookings may be eligible for discounting on venue hire.

3 Area Capacities U-shape Cabaret Classroom Boardroom Theatre Working Tables Bronze Medallion Area Size: 10.8x 11m / 118.8m2 Ceiling height: m Silver Medallion Area Boulevard Bar Size: 21 x 6m / 115m2 Ceiling height: m Sandridge Rooms 1 & 2 Size: 12.6 x7.1m / 89m2 Ceiling height: m Gold Medallion Area Boulevard Bar Size: 21 x 6m / m2 Ceiling height: m Sandridge Rooms 1,2 & 3 Size: 18.9 x 7.1 m / 134.m2 Ceiling height: m Platinum Area Boulevard Bar Size: 21 x 6m / m2 Ceiling height: m n/a n/a n/a Sandridge Rooms 1, 2 & 3 and the Ian Potter Room Size: 29.7 x 11 m / 326m2 Ceiling height: m

4 Conference Package Inclusions Features Ample free on site public car parking and public transport (bus) at our doorstep Access to a large outdoor grassed area and the beach which are suitable for activity sessions A combination of different seating configurations is available Audio Visual Equipment Data Projector/s (100 screen, ceiling mounted including VGA & Audio cabling) Electronic Lectern (with microphone) Independent amplifier for audio with wireless microphone (maximum volume levels may be applied) Flip chart stands (mobile whiteboards) Electronic whiteboard Equipment box (extension leads, power board, blue tack, sticky labels, whiteboard markers, etc.) Entrance foyer plasma presentation featuring welcoming message and directional info Direction and room signage Free wireless internet access * Please note: Our staff are trained to set up and assist with presentation equipment, but in the event of incompatibility issues or problems with your supplied presentation or Laptop etc. we cannot offer full technical or IT support. Additional Equipment and Services (we are pleased to arrange these for you as required, additional costs apply) Breakout space or separate space for catering/dining Laptop or additional audio visual equipment Additional Flip charts and whiteboards Flip chart paper Pads and pens Photocopying services Catering We have a fantastic range of half and full day conference catering (unfortunately, there can be no self-catering). We provide a self-serve tea and coffee buffet (restocked at agreed break times). Complimentary iced water and mints are provided and refreshed throughout your event. Please advise catering options and break times no later than 5 working days prior to your event. Other Information Deposits are required to secure all bookings. Payment is required within 7 days of the issue of the deposit invoice. Bookings can be transferred to a new date using the same deposit up to 21 days prior to the original event. Final Numbers are to be confirmed in writing 7 days prior to the event. Invoices are based on these final numbers. This package offers exclusive use of the Ian Potter Room, but not the entire upper level. We may host other events in other available areas in conjunction with your booking, prior to, or following your booking. We ask that you adhere to the agreed times of your booking. Late departure may be subject to additional costs. Entrance and hallway amenities are deemed common areas.

5 Audio Visual Equipment Function Centre offers a complimentary package of high quality audio visual equipment to suit almost all conferencing requirements. We can also provide additional equipment as required. Our internal audio visual system can be isolated to specific areas and can also be linked when the rooms are opened out into one large area, providing maximum audio visual flexibility. We recommend you book a site visit to discuss your specific conference requirements with our Functions Team. Equipment (fixed internal system) The Boulevard Bar Visual 2 x ceiling mounted plasma screens (1 with laptop/vga connectivity) Audio Via ceiling mounted speakers, wireless hand held microphone, audio for background music available Lectern Standard (no microphone) Sandridge Rooms 1 & 2 Visual Audio Lectern 1 x 100 inch projection screen and ceiling mounted data projector Via portable amplifier, wireless hand held microphone, audio for background music available Standard (no microphone) Sandridge Rooms 1, 2 & 3 Visual 2 x 100 inch projection screens and ceiling mounted data projectors, 3 x ceiling mounted plasma screens (2 linked to D/Project with laptop/vga connectivity) Audio Via ceiling mounted speakers, wireless hand held microphone, audio for background music available Lectern Electronic (with microphone) Ian Potter Room Visual 1 x 100 inch projection screen and ceiling mounted data projector Audio Via ceiling mounted speakers, wireless hand held microphone, audio for background music available Lectern Electronic (with microphone) Full Upper Level Sandridge Rooms 1, 2 & 3 and the Ian Potter Room (combines all areas equipment as noted above) Visual 3 x 100 inch projection screens and ceiling mounted data projectors, 3 x ceiling mounted plasma screens (2 linked to D/Project with laptop/vga connectivity) Audio Via ceiling mounted speakers, wireless hand held microphone, audio for background music available Lectern Electronic (with microphone) Laptops and Notebooks etc. are provided by the client (unless booked as part of your additional equipment needs). Cabling for plug up and play operation is supplied by the venue. The client is responsible for the operation of all devices. We do not take responsibility for software or equipment compatibility issues or equipment failure, but will assist as best as we can when needed. Technical support is not provided by the venue. Our staff are trained in the operation of our internal system but are not trained to rectify problems that may arise with client provided materials. Should you require full technical support to be available at your event please discuss your requirements with our Functions Manager on (03) or functions@lifesavingvictoria.com.au

6 Additional Audio Equipment If your event requires additional audio equipment to boost our already high quality internal audio visual system, is able to offer the following range of equipment to meet your needs. No. ITEM Quantity available Details / Application COST 1 JBL High Range Speakers Self-Powered 2 (Pair) To increase audio and microphone capability Plug in your device for personalised music For live music not providing their own speakers $30 per hour $240 per day WIRELESS Hand Held Microphones SHURE SLX SM58 WIRELESS HEADSET Microphone SHURE SLX SM58 Wired Microphones SHURE SM58 2 Additional microphones suitable for panels, Q & A For live music not providing their own microphones 1 For speakers requiring a hands free microphone 2 For additional microphone for panels or presentations For live music not providing their own microphones $25 ea per hour $160 ea per day $25 per hour $160 ea per day $15 ea per hour $80 ea per day 5 Microphone stands - Standard 2 For stand up presentations or live music $10 ea flat rate 6 Microphone stands - Table 4 For seated panels $10 ea flat rate Channel Microphone Mixer Self-Balancing-SHURE-SCM810 Mackie VLZ3-6 Channel Mixer 3 Mic Inputs (requires technician control) MIPRO Independent Amplifier With Wireless Mic CD Player & RCA / XLR Line Input 1 Used in conjunction with mics listed above 1 1 Used in conjunction with mics/speakers listed above For outside audio (weather permitting) Battery operated, light and compact 10 Mobile Conference Phone Unit 1 For phone conferencing 10 AUDIO COMBINATION Package JBL Speakers (pair) (1) 1 x Mixer (7 or 8) 2 x Wireless Mics (2) Microphone Stands (4 or 5) The perfect package for added sound and flexibility Hired externally this would cost in the vicinity of $800 - $1000. We offer you a fantastic saving for superior quality equipment. $25 per hour $160 per day $15 per hour $80 per day $25 ea per hour $160 ea per day $25 per hour $160 per day $330 half day $440 full day 11 Venue Supplied Panel operator 1 For full audio visual panel operation (Only Mon-Fri) $330 per day Additional Visual Equipment No. ITEM 1 BELKIN KVM Switcher - 4 Port 1 2 Laptop 3 Data Projectors Independent 1 x NEC 1 x Dell 1 x Epson Quantity available Details / Application COST To apply and switch up to four devices into system Suitable for multiple presentations Also audio capable 3 For multiple presentations 4 Mobile - 55 inch HD LED TV 1 Samsung UA55EH6000M $20 per hour $160 per day $10 ea per hour $80 ea per day $10 ea per hour $80 ea per day $20 per hour $160 per day

7 Seating has a range of different size and shape tables and can configure the venue area to suit your specific event requirements. White linen tablecloths are provided. We recommend you book a site visit with our Functions Team to discuss your specific venue layout requirements. Tables Chairs 16 extra-large round tables (1800 mm diameter). Maximum suggested capacity of ten guests. 6 large round tables (1600 mm diameter). Maximum capacity of nine guests. 8 large square tables (1520 x 1520 mm). Maximum capacity of eight guests. 16 medium square tables (760 x 760 mm). Maximum capacity of four guests 16 large rectangular tables (1520 x 760 mm). Suitable for presentation, panel, banquet or buffet tables. 6 high, round bar-style tables (1040 mm diameter). Available with white drop cloths at additional cost. 270 modern and comfortable, deep brown timber stackable function chairs. 16 black leather, height adjustable, swivel boardroom chairs. (Available in the Ground Level Boardroom). 25 stackable multi-purpose chairs. (Available in the Ground Level Diana Browne Room) 4 bar stools

8 Standard Conference Catering Package On Arrival Duration Day Price Full Day Monday to Friday* $38 per person Half Day Monday to Friday* $32 per person *15% surcharge on weekends A buffet selection of Twining s teas and freshly ground filtered coffee. The Tea & Coffee buffet is serviced throughout your event. Morning Tea A buffet selection of petite muffins, Danish pastries and scones with accompaniments. Lifeguards@200 low fat fruit smoothies are available for an additional $2.00 pp Buffet-style Working Luncheon A freshly prepared selection of sandwiches on white, grain and rye breads and wraps A selection of hot items including: mini steak pies, chicken satays, vegetable spring rolls and samosas with dipping sauce Two salads of our chef s selection including: potato, cous cous, or pasta and a green leaf salad of rocket and parmesan, Greek or tomato and balsamic Fresh fruit platters A selection of juices and soft drinks Or Hot Soup and Sandwich Bar Luncheon Our chef s selection of two home-made soups with freshly baked bread A sandwich buffet of spinach tortillas and French baguettes A selection of freshly prepared meats, various fillings, spreads and an extensive assortment of salad items A salad of our chef s choice Hot chips or hot baked jacket potatoes Fresh fruit platters A selection of juices and soft drinks Afternoon Tea Lifeguards@200 chocolate and orange brownie or baked banana bread Additional Information Dietary requirements can be catered for with prior notification. Please advise us of any specific requirements when confirming your final numbers. Our catering automatically provides approximately 15% vegetarian options. Confirmation of catering option, final minimum numbers, break times and dietary requirements are required at least 5 working days prior to your event. Pricing is inclusive of GST and may be subject to alteration. Caps Café on our lower level, is open seven days a week for a range of specialty Barista prepared hot drinks.

9 Premium Conference Catering Package On Arrival Duration Day Price Full Day Monday to Friday* $49 per person Half Day Monday to Friday* $43 per person *15% surcharge on weekends A buffet selection of Twining s specialty teas and freshly ground filtered coffee and a bowl of fresh seasonal pieces of fruit. The Tea & Coffee buffet is serviced throughout your event. Morning Tea A combination of freshly baked almond and chocolate croissants, petite muffins, Danish pastries and savoury smoked salmon and corn scones with accompaniments. Lifeguards@200 low fat fruit smoothies are available for an additional $2.00 pp Lifeguards@200 Gourmet BBQ Luncheon Our chef s selection of three BBQ meats (a full list of options is available below) A selection of two salads and one potato dish (a full list of options is available below) Freshly baked bread and accompaniments Fresh fruit salad with fruit coulis A selection of juices and soft drinks Or Lifeguards@200 Hot Buffet Luncheon Your choice of two hot buffet mains (a full list of options is available below) A selection of three salads (a full list of options is available below) Freshly baked bread and accompaniments Fresh fruit salad with fruit coulis A selection of juices and soft drinks Afternoon Tea A selection of Macarons and Mini Magnum Ice Creams Additional Information Dietary requirements can be catered for with prior notification. Please advise us of any specific requirements when confirming your final numbers. Our catering automatically provides approximately 15% vegetarian options. Confirmation of catering option, final minimum numbers, break times and dietary requirements are required at least 5 working days prior to your event. Pricing is inclusive of GST and may be subject to alteration. Caps Café on our lower level, is open seven days a week for a range of specialty Barista prepared hot drinks.

10 Keeping it Healthy Catering Package Duration Day Price Full Day Monday to Friday* $45 per person Half Day Monday to Friday* $39 per person *15% surcharge on weekends On Arrival A buffet selection of Twining s specialty teas and freshly ground filtered coffee, a bowl of fresh seasonal pieces of fruit and a health bar. The Tea & Coffee buffet is serviced throughout your event. Morning Tea Gluten free honey and date loaf and Lifeguards@200 low fat fruit smoothies made with fresh seasonal berries Healthy Buffet-style Luncheon Lifeguards@200 Antipasto and Deli Board with dips and toasted flatbread Combination Nori rolls with wasabi and pickled ginger Roasted Salmon, Quinoa salad with Zatar spice and toasted sesame Steamed chicken with fragrant lemon cous cous and pumpkin seed Baked vegetable frittata Fresh Fruit Platter Selection of Emma & Tom Juices Afternoon Tea Lifeguards@200 organic honey and oat cookies and/or Earl Grey tea and fruit loaf Additional Information Dietary requirements can be catered for with prior notification. Please advise us of any specific requirements when confirming your final numbers. Our catering automatically provides approximately 15% vegetarian options. Confirmation of catering option, final minimum numbers, break times and dietary requirements are required at least 5 working days prior to your event. Pricing is inclusive of GST and may be subject to alteration. Caps Café on our lower level, is open seven days a week for a range of specialty Barista prepared hot drinks.

11 Full Description of Premium Luncheon Menus Gourmet BBQ Luncheon Chef s selection of three BBQ meats Marinated, char-grilled whole beef fillets or Black Angus striploin (gluten free) A variety of gourmet sausages with red onion and apple chutney Tandoori char-grilled chicken royale with spiced yoghurt (gluten free option) Grilled Salmon Fillet with citrus dressing (gluten free) Chef s selection of two salads Sample salads include: potato, cous cous or pasta salad and a green leaf salad of rocket and parmesan, Greek or tomato and balsamic. Accompanied by Hand cut chips or pan shaken potatoes, continental breads, a selection of sauces and condiments, fresh fruit salad with fruit coulis and a selection of juices and soft drinks. Lifeguards@200 Hot Buffet Luncheon Your selection of two hot buffet mains (A third item can be added at an additional $7.50 per person) Thai Red Coconut Curry with poached chicken, lemongrass, steamed rice and raita (gluten free and veg option) Wok Fried Beef with stir-fried egg noodles, Asian greens, orange chilli and hoi sin sauce (veg option) Gourmet Sausages roasted then braised with onion and stock, served with root vegetable mash Slow Roasted Pork Belly with glazed apples and calvados, savoy cabbage and jus (gluten free) Braised Lamb Shoulder Shepherd Pie with creamy mash and roasted chateaux carrots (gluten free) Beer Battered Flathead Fillets with hand cut triple cooked chips and fresh tartare Chef s selection of two salads Sample salads include: potato cous cous or pasta salad and a green leaf salad of rocket and parmesan, Greek or tomato and balsamic. Accompanied by Continental breads, a selection of sauces and condiments, fresh fruit salad with fruit coulis and a selection of juices and soft drinks.

12 Variations and Additions to Catering Packages Working Breakfast Options Egg and bacon muffin $5.60 each Smoked ham frittata $4.50 each Fresh Fruit Juice $3.00 each Smoked salmon cream cheese bagel $5.60 each Individual Bircher Muesli, yoghurt, fresh fruit $4.50 each Breakfast catering is only available in addition to full and half day catering. Please contact our Functions Manager for further information. Catering for Multi-Day Bookings If you are planning a multi-day event, we will arrange for a variety of options at your meal breaks to ensure your delegates enjoy a well-balanced catering experience. Finger Food, Beverages and other Additions Fancy a drink from our bar with some light finger food at the end of the busy day s conferencing? A great range of Finger foods, deli boards and finger food as well as various beverage options are available. Please contact our Functions Manager for further details and pricing. Caps Café Caps Café is located at the entrance of the building and offers a range of Barista made hot drinks for your convenience. Caps Café is open seven days a week and Café accounts can be arranged. Please speak to our Functions Manager for further information. Formal Seated Menus are also Available Please speak to our Functions Manager for further details and pricing. Additional Information Dietary requirements can be catered for with prior notification. Please advise us of any specific requirements when confirming your final numbers. Our catering automatically provides approximately 15% vegetarian options. Confirmation of catering option, final minimum numbers, break times and dietary requirements are required at least 5 working days prior to your event. Pricing is inclusive of GST and may be subject to alteration.